DuPage County Technology Committee met May 8.
Here is the minutes provided by the Committee:
1. Call To Order
9:00 am meeting was called to order by Chairman Kevin Wiley at 9:00 am.
2. Roll Call
Present: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent:
Conor McCarthy was present as a representative for Member Robert Berlin, State's Attorney. Iwan Dimidik was present as a representative for Member John Zaruba, County Sheriff.
3. Chairman's Remarks
Chairman Wiley read a brief statement in support of support for the proposed IGA between the County and the Lisle-Woodridge Fire Protection District.
Chairman Wiley then briefly discussed his opinion on raising awareness in cyber security. Member Chaplin asked if he is planning to host seminars throughout the County, to which he responded he is working with Don Carlsen and other contacts in the field to discuss that option.
4. Public Comment
None.
5. Approval Of Minutes
A. Technology Committee - Regular Meeting - Apr 24, 2018 9:00 am
Result: Accepted [Unanimous]
Mover: Robert Grogan, County Auditor
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
6. Action Items
A. TE-R-0180-18 Resolution -- Intergovernmental Agreement between the County of DuPage ("County") and the Lisle-Woodridge Fire Protection District ("District") to permit County staff to review geospatial data kept by the District and develop a GIS application to map the routes and dispatch locations for the District. Member Grogan asked if the rates charged for GIS services are reviewed and adjusted on an annual basis. Tom Ricker, GIS manager, responded that they are reviewed every couple of years and adjusted as needed. He and Don Carlsen, CIO, noted that the fees are really a reimbursement to cover the County's costs.
Member Chaplin inquired as to what type of work is being done and with which entity's data. Mr. Ricker stated his staff is creating a dashboard using firehouse data that will likely be pulled on a monthly basis.
Result: Approved [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
B. TE-P-0154-18 Recommendation for the approval of a contract purchase order to True North Consulting Group, for Telecom Needs Analysis, Budget & RFP development, for Information Technology. This contract covers the period of May 8, 2018 to May 8, 2019, for a contract total amount $43,000.00, per bid #18-065-LG. Member Chaplin asked why there was such a large monetary difference between the three bids for item 6B. Mr. Carlsen explained that the cost depends on many things, including the number of hours anticipated to complete the project, how busy the firms may be, and so on.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
C. 2018-129 Recommendation for the approval of a contract purchase order to Dude Solutions, Inc., for Help Desk and Insight software and implementation, for Information Technology, for the period of July 1, 2018 through August 31, 2019, for a contract total amount of $20,140.00; per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
Member Henry noted that the County's Facilities Management department currently uses Facilities Dude software for their work tickets and it works well.
Mr. Carlsen added that this project came as a result of LEAN training.
Result: Approved [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Janice Anderson, District 5
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
D. 2018-130 Recommendation for the approval of a contract purchase order to CDW Government, Inc., for FatPipe annual software maintenance, for Information Technology, for the period of May 6, 2018 through May 6, 2019, for a contract total amount of $5,196.80; per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
7. Informational Items
Member Elliott moved, seconded by Member Chaplin, to combine and place on file items 7A through 7D. All ayes. Motion carried.
A. JPS-P-0137-18 Recommendation for the approval of a contract purchase order to Logicalis, Inc., to provide needed hardware and software along with professional and technical assistance for the computer system of the Circuit Court Clerk, for a contract total amount of $191,057.90. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
B. 2018-118 Recommendation for the approval of a contract purchase order to CDWG for SonicWall upgrade software licensing, NSA 2650 security appliance and network/firewall security appliances for the Sheriff's Office for a contract total not to exceed $9,230.80. Per low quote 18-099-LG
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
C. 2018-111 Recommendation for the approval of a contract purchase order to Trafficware, LLC, for updated Synchro 10 software licensing, maintenance and support services for the Division of Transportation, for a contract total not to exceed $6,229.55; Per 55 ILCS- 1022 “Competitive Bids” (c) not suitable for competitive bids
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
D. Change Order -- JPS-P-0174A-16 - Amendment to Resolution JPS-P-0174-16, (purchase order 1903-001 SERV), issued to Logicalis to provide cloud based disaster recovery for the Circuit Court Clerk, for the period of July 1, 2016 through June 30, 2021, to increase encumbrance in the amount of $4,468.00, resulting in an amended contract total amount not to exceed $809,370.52, an increase of 0.56%.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
8. Old Business
Member Chaplin asked what the status is on the issues with the IQM2 video streaming for the County Board meetings. Mr. Carlsen responded that the vendor was given sixty (60) days to improve its performance or the County will look at other options. He noted that we are about thirty (30) days in.
9. New Business
None.
10. Adjournment
With no further business, the meeting was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6388&Inline=True
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