DuPage County Technology Committee met April 24.
Here is the minutes provided by the Committee:
1. Call To Order
9:00 am meeting was called to order by Chairman Kevin Wiley at 9:29 am.
2. Roll Call
Present: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
Conor McCarthy was present as a representative for Member Robert Berlin, State's Attorney. Iwan Dimidik was present as a representative for Member John Zaruba, County Sheriff. Tony Manzzullo was present as a representative for Member Fred Bucholz, County Recorder.
3. Chairman's Remarks
Chairman Wiley apologized for the meeting starting so late, noting that the County Board meeting ran long.
4. Public Comment
None.
5. Approval Of Minutes
A. Technology Committee - Regular Meeting - Apr 10, 2018 9:00 am
Result: Accepted [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Elizabeth Chaplin, District 2
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
6. Budget Transfers
Minutes Technology Committee April 24, 2018
Member Elliott moved, seconded by Member Krajewski, to combine and approve items 6A and 6B. All ayes. Motion carried.
A. Budget Transfers -- Budget adjustment of $53,282.00 from 1100-2900-53828 (Contingencies) to 1100-2900-51000 (Benefit Payments); and $49,452.00 from 1100- 2900-53020 (Information Technology Svcs) to 1100-2900-53806 (Software Licenses) to cover the cost of retiring employee benefits and annual GIS Azure Maintenance costs.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Brian J Krajewski, District 3
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
B. Budget Transfers -- Budget adjustment of $271,600.00 from 1000-1110-53999 (New Program Requests) to 1000-1110-53020 (Information Technology Services) to cover the cost of ERP Managed Services for HR as well as the cost of the Plante/Moran contract (Tax Assessment Consulting Service).
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Brian J Krajewski, District 3
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
7. Action Items
A. TE-P-0131-18 Recommendation for the approval of a contract purchase order to Physicians Record Company, to furnish and deliver printed carbonless (NCR) forms for various County offices/departments. This contract covers the period of June 1, 2018 to May 31, 2019, for a contract total amount $42,000.00, per renewal option under bid #17- 075-GV. This is the first of three (3) optional twelve month renewals.
Result: Approved [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Tim Elliott, District 4
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
B. TE-P-0132-18 Recommendation for the approval of a contract purchase order to Trustwave Holdings, Inc. for professional services to perform managed security testing and compliance validation services for the Payment Card Industry (PCI) Data Security Standard (DSS), for Information Technology. This contract covers the period of May 1, 2018 through November 30, 2018, for a contract total amount of $34,898.00. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00
Member Chaplin noted that this item is only slightly below the limit for IT/Telecom purchases under $35,000, per Illinois statute. She asked if, in these types of situations, bids or quotes are taken. Wendi Wagner, Network Systems Manager, said she did obtain quotes from various vendors and compared them before choosing Trustwave. Member Grogan added that official bids add extra work and administrative costs, which is why there is a higher limit before requiring them. Member Chaplin was satisfied with staff's response.
Result: Approved [Unanimous]
Mover: Kevin Wiley, Chairman
Seconder: Tim Elliott, District 4
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
C. TE-P-0133-18 Recommendation for the approval of a contract purchase order to MHC Software, Inc. for annual maintenance of the Enterprise Content Management System for Finance and Human Resources, for Information Technology. This contract covers the period of February 28, 2018 through February 27, 2019, for a contract total amount of $33,030.00. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
D. Action Item -- DT-R-0354A-17 – Amendment to Resolution DT-R-0354-17, issued to Meade, Inc., for the 2018-2019 Traffic Signal and Street Light Maintenance Program, Section 18-TSMTC-01-GM, to increase the funding in the amount of $74,836.00, resulting in an amended estimated County cost of $2,294,744.51, an increase of 3.37% (Furnish/install inner-duct and indoor-outdoor fiber for Customer Premise Equipment (CPE) network connectivity to the DU-COMM PSAP for the DuPage County Emergency Telephone System Board ($41,181.00), Information Technology ($20,245.00) and Du- Comm/Facilities Management ($13,410.00).
Member Chaplin recused herself from item 7D.
Member Grogan asked why DuComm is not picking up the charge for this project. He also asked if this change order is included in the original scope of work. Don Carlsen, CIO, and Paul Rafac, CFO, both responded that ETSB is doing a transfer of funds to pay their portion. Mr. Rafac added that this is considered a capital project/initiative. Mr. Carlsen noted this project will allow IT, DuComm, and ETSB to share data center space.
Result: Approved [9 To 0]
Mover: Tim Elliott, District 4
Seconder: Brian J Krajewski, District 3
Ayes: Berlin, Bucholz, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
Recused: Chaplin
8. Informational Items
Member Elliott moved, seconded by Member Kachiroubas, to combine and place on file items 8A through 8D. All ayes. Motion carried.
A. FI-P-0134-18 Recommendation for the approval of a contract for CherryRoad Technologies Inc., to provide an integrated budget solution for the County covering the period through 2023 for Finance for a contract total amount not to exceed $783,580. Per request for proposal RFP 18-704-LG.
Member Grogan inquired as to why this purchase is coming to Technology Committee as informational rather than for approval. Chairman Wiley explained that this project is headed by the Finance department and, as such, goes to Finance Committee for approval.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
B. HHS-P-0123-18 Recommendation for the approval of a contract purchase order to CareVoyant, Inc., for one (1) year of software maintenance for the CareVoyant software system and first databank annual usage fee, for the DuPage Care Center, for the period May 1, 2018 through April 30, 2019, for a contract not to exceed $77,817.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
C. 2018-114 Recommendation for the approval of a contract purchase order to QS/1 Data Systems, for software and software maintenance for the QS/1Data System in the Pharmacy Department, for the DuPage Care Center, for the period May 1, 2018 through April 30, 2019, for a contract total not to exceed $20,000.00, per 55 ILCS 5/5-1022 'Competitive Bids' (c) not suitable for competitive bidding.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
D. 2018-110 Recommendation for approval of a contract purchase order to Kronos Inc., for software support services for the Kronos automated time and attendance system for the Public Works and Facilities Management Departments, for the period June 29, 2018 through June 28, 2019, Exempt from bidding per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases for a contract total not to exceed $6,474.73.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Anderson
9. Old Business
10. New Business
11. Adjournment
Without objection, the meeting was adjourned.
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