DuPage County Technology Committee met November 14.
Here is the minutes provided by the Committee:
1. Call To Order
9:00 am meeting was called to order by Chairman Kevin Wiley at 9:33 am.
2. Roll Call
Present: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
Conor McCarthy was present as a representative for Member Robert Berlin, State's Attorney.
Peter Balgemann was present as a representative for Member Bob Grogan, County Auditor.
Aaron Jacobs was present as a representative for Member John Zaruba, County Sheriff.
3. Chairman's Remarks
None.
4. Public Comment
None
5. Approval Of Minutes
A. Technology Committee - Regular Meeting - Oct 24, 2017 9:00 am
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Tim Elliott, District 4
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
6. Action Items
A. TE-R-0483-17 Resolution -- Adoption of the Information Technology Network Security Policy
Result: Adopted [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Elizabeth Chaplin, District 2
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Anderson, Fichtner, Henry, Kachiroubas
B. TE-R-0484-17 Resolution -- Adoption of the Information Technology Network
Access and Authentication Policy
Result: Adopted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Anderson, Fichtner, Henry, Kachiroubas
C. TE-R-0485-17 Resolution -- Adoption of the Information Technology Data Backup Policy
Result: Adopted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Anderson, Fichtner, Henry, Kachiroubas
D. TE-P-0451-17 Recommendation for the approval of a contract purchase order to IBM Corporation for the purchase of program product software licenses for IBM z/OS and software support and maintenance for the BC12 z System Server, for Information Technology. This contract covers the period of December 1, 2017 through November 30, 2018, for a total contract amount of $111,171.72. Exempt from bidding per DuPage County Purchasing Ordinance, Article 4-102(5) (Sole Source), as this is proprietary software.
Result: Adopted [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Anderson, Fichtner, Henry, Kachiroubas
E. TE-P-0452-17 Recommendation for the approval of a contract purchase order to BMC Software, Inc. for annual software licensing and support for Control-M automated job scheduling software, for Information Technology, for the period of December 1, 2017 through November 30, 2020, for a contract total amount of $110,114.45. Per DuPage County Purchasing Ordinance, Article 4-102(5) - not suitable for competitive bidding - Sole Source - software pricing not marketed by third party providers or BMC business partners.
Result: Adopted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Fred Bucholz, Recorder
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
F. 2017-322 Recommendation for the approval of a contract purchase order to Softchoice Corporation for the purchase of ViewSonic computer monitors and cables, for Information Technology, for a total contract amount of $19,038.60, per lowest quote 17- 214-LG.
Result: Approved [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Tim Elliott, District 4
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
7. Informational Items
Member Bucholz moved, seconded by Member Krajewski, to combine and place on file items 7A through 7M. All ayes. Motion carried.
A. HHS-P-0433-17 Recommendation for the approval of a contract purchase order to CDWG, for computer, hardware, peripherals, software and licensing for the DuPage Care Center, for the period December 1, 2017 through August 15, 2018, for a total contract amount not to exceed $44,060.00. Contract pursuant to the Intergovernmental Cooperation Act - National IPA Contract #130733.
Result: Adopted [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
B. JPS-P-0441-17 Recommendation for the issuance of a contract purchase order to HOV Services Inc for annual renewal for maintenance to support the Kodak i1860 scanners for the Circuit Court Clerk for the period of December 1, 2017 through November 30, 2018, for a contract total not to exceed $35,085.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Adopted [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
C. JPS-P-0442-17 Recommendation for the approval of contract purchase order to Verizon Wireless, for cellular and wireless services, for the period December 1, 2017 through November 30, 2018 for Office of the Circuit Court Clerk, for a contract total not to exceed $30,000. Contract let pursuant to the Governmental Joint Purchasing Act. State of Illinois (Cooperative Purchasing Agreement CMS793372P).
Result: Adopted [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
D. JPS-P-0443-17 Recommendation for the approval for a contract purchase order issued to Logicalis for purchase of IBM V5000 SFF Expansion equipment for the Circuit Court Clerk, for a contract total amount not to exceed $26,980.65, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
Result: Adopted [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
E. JPS-P-0446-17 Recommendation for the approval of a contract purchase order to Logicalis Inc., to provide ongoing cloud services and technical support with application systems. This contract covers the period of January 1, 2018 through December 31, 2020 for the Circuit Court Clerk, for a contract total amount of $84,494.88. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Adopted [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
F. JPS-P-0447-17 Recommendation for the approval of a contract purchase order to Conscisys Corp., to provide professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2017 through November 30, 2019 for the Circuit Court Clerk, for a contract total amount not to exceed $4,050,000.00. Per most qualified Proposal 17-142-LG
Result: Adopted [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
G. JPS-P-0449-17 Recommendation for the approval of a contract purchase order to HOV Services Inc to provide ongoing professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2017 through November 30, 2018 for the Circuit Court Clerk, for a contract total amount of $1,151,169.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4- 108 (1) (b).
Result: Adopted [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
H. 2017-301 Recommendation for the approval of a contract purchase order to Verizon Wireless, for cellular and wireless services, as needed for Stormwater Management, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $19,500.00. Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois)
Result: Approved [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
I. 2017-307 Recommendation for the approval of a contract purchase order to Verizon Wireless, for cellular and wireless services, for the DuPage Care Center, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $13,000.00. Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois) Contract CMS793372P.
Result: Approved [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
J. 2017-311 Recommendation for the approval for a contract purchase order to Q-Matic Corporation for the renewal of the annual Q-Matic System covering the period July 1, 2017 through June 30, 2018 for the Circuit Court Clerk Office, for a contract total amount not to exceed $12,459.90, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
K. 2017-312 Recommendation for the approval of a contract purchase order to Dell Computers for purchase of computer equipment for the Circuit Court Clerk, for a contract total amount not to exceed $11,827.80, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
Result: Approved [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
L. 2017-320 Recommendation for the approval of a contract purchase order to GovDelivery d/b/a Granicus to provide a software platform which is used send out our e-newsletters. This contract covers the period of October 26, 2017 to October 25, 2018 for Finance, for a contract total amount of $24,890.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
M. 2017-323 Recommendation for the approval of a Contract Purchase Order issued to Verizon Wireless, for cellular and wireless services, for the period December 1, 2017 through November 30, 2018, for Building & Zoning, for a contract total not to exceed $10,695; Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois)
Result: Approved [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Elliott, Grogan, Krajewski, Wiley, Zaruba
Absent: Fichtner, Henry, Kachiroubas
8. Old Business
None.
9. New Business
None.
10. Adjournment
With no further business, the committee was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6202&Inline=True
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