DuPage County Technology Committee met December 12.
Here is the minutes provided by the Committee:
1. Call To Order
9:00 am meeting was called to order by District 5 Janice Anderson at 9:00 am.
2. Roll Call
Present: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
Chairmain Wiley was excused from the meeting, as he was away on U.S. Military business. All ayes, motion carried. Vice-Chairwoman Janice Anderson presided.
Conor McCarthy was present as a representative for Member Robert Berlin, State's Attorney.
Peter Balgemann was present as a representative for Member Bob Grogan, County Auditor.
Aaron Jacobs was present as a representative for Member John Zaruba, County Sheriff.
3. Chairman's Remarks
None.
4. Public Comment
None.
5. Approval Of Minutes
A. Technology Committee - Regular Meeting - Nov 14, 2017 9:00 am
Result: Accepted [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Paul Fichtner, District 1
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
B. Technology Committee - Regular Meeting - Nov 28, 2017 9:00 am
Result: Accepted [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Paul Fichtner, District 1
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
6. Action Items
A. TE-P-0014-18 Recommendation for the approval of a contract purchase order issued to CDWG Inc., for the purchase of Power Over Ethernet (POE) network switches and accessories, for Information Technology, for a contract total of $100,966.95, per lowest responsible bid #17-174-LG.
Result: Adopted [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
B. TE-P-0015-18 Recommendation for the approval of a contract purchase order to P&M Holding Group, LLP d/b/a Plante Moran, PLLC, for professional services to prepare and assist DuPage County with a needs assessment, development of a plan of action, and development of an RFP for a replacement Real Estate and Tax System, for Information Technology, for the period of December 13, 2017 through November 30, 2018, for a total contract amount of $226,000.00, per most qualified offer, per proposal 17-191-LG.
Member Bucholz asked which departments are involved in this project. Don Carsen, CIO, said all of the real estate groups, including the Treasurer, Recorder of Deeds, and County Clerk. Member Fichtner asked what the expected timeline is on the entire project to which Mr. Carlsen responded that discovery is expected to take three to six months, and the RFP should be ready for FY19, if the County Board decides to fund the project.
Result: Adopted [Unanimous]
Mover: Gwen Henry, Ex-Officio – Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
C. 2018-17 Recommendation for the approval of a contract purchase order to SWC Technology Partners, for the procurement of professional services for implementation, planning, support, and troubleshooting of the County network and server environment, for Information Technology. This contract covers the period of December 1, 2017 through November 30, 2018, for a contract total amount of $20,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Approved [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
D. 2018-18 Recommendation for the approval of a contract purchase order to Government Finance Officers Association to provide professional services to define the requirements and perform an analysis for the procurement of a new ERP budget system, for Information Technology, for a contract total of $8,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Approved [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
7. Informational Items
Member Bucholz moved, seconded by Member Krajewski, to combine and place on file items 7A through 7C. All ayes. Motion carried.
A. 2017-310 Recommendation for the approval for a contract purchase order issued to Logicalis for the renewal of the annual VMware Software License covering the period December 22, 2017 through December 21, 2018 for the Circuit Court Clerk Office, for a contract total amount not to exceed $12,560.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
B. 2017-318 Recommendation for the approval of a contract purchase order PCM Sales Inc. DBA Tiger Direct for the purchase of computer equipment, workstations, laptops, monitors, printers, and other equipment accessories for Probation & Court Services, for the period November 1, 2017 through November 30, 2017, for a contract total not to exceed $17,267.82; per the lowest responsible quote, Q#17-221-BF.
Result: Approved [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
C. 2018-19 Recommendation for the approval of a contract purchase order to Data West Corp. for system support and custom programming for utility billing software, for Public Works, for the period January 1, 2018 through December 31, 2018, for a total contract amount not to exceed $15,000.00 per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Fred Bucholz, Recorder
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Zaruba
Absent: Elliott, Wiley
8. Presentation
A. Stormwater Management - Flood Forecasting & Inundation Mapping
Jessica Spurlock, Project Engineer with the Stormwater Management division, gave a presentation to the committee on flood forecasting and inundation mapping, as attached hereto.
Result: Announced
9. Old Business
None.
10. New Business
None.
11. Adjournment
With no further business, the meeting was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6241&Inline=True
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