DuPage County Technology Committee met October 24.
Here is the minutes provided by the Committee:
1. Call to Order
9:00 am meeting was called to order by District 5 Janice Anderson at 9:36 am.
2. Roll Call
Present: Anderson, Bucholz, Chaplin (9:00 am - 9:40 am), Elliott (9:00 am - 9:43 am), Fichtner (9:00 am - 9:37 am), Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Berlin
Member Henry moved, seconded by Vice-Chairwoman Anderson, to allow Chairman Wiley to participate via telephone, as he is away on U.S. Military business. All ayes, motion carried. Vice- Chairwoman Janice Anderson presided.
Aaron Jacobs was present as a representative for Member John Zaruba, County Sheriff.
3. Chairman's Remarks
4. Public Comment
5. Approval of Minutes
A. Technology Committee - Regular Meeting - Oct 10, 2017 5:30 pm
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Kevin Wiley, Chairman
Ayes: Anderson, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Wiley, Zaruba
Absent: Berlin, Elliott, Krajewski
6. Action Items
A. TE-R-0439-17 Resolution -- Adoption of the Software Services Agreement with
Infor (US) Inc. for support services for the ERP system.
Result: Adopted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Wiley, Zaruba
Absent: Berlin, Elliott, Krajewski
B. TE-P-0420-17 Recommendation for the approval of a contract purchase order to Infor (US) Inc. for ERP software maintenance and support, for Information Technology. This contract covers the period of November 13, 2017 through November 12, 2018, for a contract total amount of $175,203.43, per DuPage County Purchasing Ordinance, Article 4-102(5) - Sole Source. This is proprietary software that must be maintained by the vendor, Infor (US) Inc. Member Fichtner left the meeting at 9:37 a.m.
Result: Adopted [Unanimous]
Mover: Kevin Wiley, Chairman
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Wiley, Zaruba
Absent: Berlin, Elliott, Krajewski
C. TE-P-0421-17 County Contract issued to CDWG, Inc., to enter into an Enterprise Term License Agreement with Adobe Systems Incorporated for Adobe software licensing for use by DuPage County and the Forest Preserve District of DuPage County, for the period of November 10, 2017 through November 9, 2018, for Information Technology, for a contract total of $70,934.40. Contract pursuant to the Intergovernmental Cooperation Act (National IPA Cooperative Purchasing Agreement #130733)
Result: Adopted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner, Krajewski
D. TE-P-0422-17 County Contract issued to CDWG, Inc., for the annual support for Veritas Netbackup software licenses for Information Technology, through October 23, 2018, for a total contract amount of $33,973.18; per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
Result: Adopted [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner, Krajewski
E. TE-P-0423-17 Recommendation for the approval of a contract purchase order to Infor (US) Inc., for application support with the Human Resources and Payroll modules of the ERP system for the Human Resources Department, covering the period of October 24, 2017 to October 23, 2018, for a total contract amount of $45,600.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Adopted [Unanimous]
Mover: Gwen Henry, Ex-Officio – Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner, Krajewski
F. TE-P-0424-17 Recommendation for the approval of a contract purchase order to Carahsoft Technology Corporation for the annual support and hosting for Agenda and Minutes Meeting Management System and Civic Streaming for Information Technology. This contract covers the period of November 1, 2017 through October 31, 2018, for a contract total amount of $25,423.20, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
Result: Adopted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner, Krajewski
G. Recommendation for the approval of a contract purchase order to Sentinel Technologies, Inc., to provide maintenance and support for enterprise tape and line printer, for Information Technology. This contract covers the period of December 1, 2017 through November 30, 2018, for a contract total amount of $5,472.00. This is the third and final of three (3) twelve (12) month renewals per lowest responsible quote 14-213. Member Krajewski arrived at 9:38 a.m.
Result: Approved [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner
H. 2017-300 Recommendation for the approval of a contract purchase order to The Sidwell Company, for the procurement of three (3) Parcel Administrator software licenses, for GIS, for a contract total amount of $5,397.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Gwen Henry, Ex-Officio – Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner
7. Informational Items
Member Chaplin moved, seconded by Member Kachiroubas, to combine and place on file items 7A through 7D. All ayes. Motion carried.
A. 2017-283 Recommendation for the approval of a contract purchase order to Midwestern Software Solutions, for annual maintenance and support services for the Transportation Database Management System, as needed for the Division of Transportation, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $8,910.00; Per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner
B. 2017-281 Recommendation for the approval of a contract purchase order to AT&T Mobility LLC, for wireless broadband services, as needed for the Division of Transportation, for the period November 1, 2017 through June 30, 2019, for a contract total not to exceed $10,080.00; Contract pursuant to the Intergovernmental Cooperation Act (National Association of State Procurement Officers)
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner
C. 2017-291 Recommendation for the approval of a contract purchase order to AT&T, for services and support for analog business circuit/business lines used to support dial-up applications at the DuPage Care Center for the period November 1, 2017 through October 31, 2018, for a contract total not to exceed $6,000.00, per most qualified offer per Proposal #17-002-LG.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner
D. 2017-294 Recommendation for the approval of a contract purchase order to AT&T, for telecommunication services, as needed for the Human Resources/Workforce Development Division, for the period August 1, 2017 through July 31, 2019, for a contract total not to exceed $17,000.00; Per most qualified offer per Proposal #17-002- LG
Member Chaplin left the meeting at 9:40 a.m.
Member Elliott arrived at 9:40 a.m.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Krajewski, Wiley, Zaruba
Absent: Berlin, Elliott, Fichtner
8. Discussion
Don Carlsen, CIO, informed the committee that items 8A, 8B, and 8C were for them to review and would be brought forth for approval at the next meeting.
A discussion ensued regarding DuPage County Elected Officials adopting the same I.T. policies recommended to the County Board.
Member Elliott left the meeting at 9:43 a.m.
A. IT Backup Policy
Result: Announced
B. IT Network Access and Authentication Policy
Result: Announced
C. IT Network Security Policy
Result: Announced
9. Old Business
None.
10. New Business
None.
11. Adjournment
With no further business, the committee was adjourned at 9:44 a.m.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6179&Inline=True
Alerts Sign-up