DuPage County Technology Committee met Sept. 26.
Here is the agenda provided by the Committee:
1. CALL TO ORDER
9:00 AM meeting was called to order by District 5 Janice Anderson at 9:03 AM.
2. ROLL CALL
PRESENT: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba ABSENT: Berlin, Elliott (Excused), Fichtner, Henry
Member Chaplin moved, seconded by Member Krajewski to allow Chairman Wiley to participate via telephone, as he is away on U.S. Military business. All ayes, motion carried. Vice- Chairwoman Janice Anderson presided.
Aaron Jacobs was present as a representative for Member John Zaruba, County Sheriff.
Vice-Chairwoman Anderson noted that Member Elliott was excused to attend another committee meeting.
3. CHAIRMAN'S REMARKS
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Sep 12, 2017 9:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Chris Kachiroubas, Circuit Court Clerk A
YES: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba
ABSENT: Berlin, Fichtner, Henry
ABSENT: Elliott
6. ACTION ITEMS
A. Authorization to Travel -- Approval is requested to have the Chief Information Officer attend the 2017 Illinois Digital Government Summit in Springfield, Illinois from November 1, 2017 through November 3, 2017 for an approximate cost of $700.00.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Chris Kachiroubas, Circuit Court Clerk
AYES: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba
ABSENT: Berlin, Fichtner, Henry
ABSENT: Elliott
B. TE-P-0389-17 Recommendation for the approval of a contract purchase order to Kronos Incorporated, for the purchase of additional Kronos modules for use at the Care Center, for Information Technology, for a contract total amount of $26,880.25, per 55 ILCS 5/5- 1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00. This is proprietary software for which only Kronos can implement additional modules.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Chris Kachiroubas, Circuit Court Clerk
AYES: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba
ABSENT: Berlin, Fichtner, Henry
ABSENT: Elliott
C. TE-P-0390-17 Recommendation for the approval of a contract purchase order to Telcom Innovations Group for the renewal of hardware and software maintenance of the telephone system, voice mail and auxiliary systems. This contract covers the period of November 1, 2017 through October 31, 2018 for Information Technology, for a contract total amount of $38,349.85. Second of three optional twelve- (12) month renewals per bid award 15-182-LG.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Chris Kachiroubas, Circuit Court Clerk
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba
ABSENT: Berlin, Fichtner, Henry
ABSENT: Elliott
D. TE-P-0391-17 Recommendation for the approval of a contract purchase order to Workforce Fusion, LLC, for professional services to configure the upgraded Kronos installation, implement Employee Self Service and Advanced Scheduler modules, and work with Care Center staff to maximize functionality of the Kronos system and modules, for Information Technology, for a contract total amount of $46,750.00, for the period of September 13, 2017 through January 31, 2018. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). Workforce Fusion was selected by Kronos professional services as a valued partner.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian J Krajewski, District 3
SECONDER: Robert Grogan, County Auditor
AYES: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba
ABSENT: Berlin, Fichtner, Henry
ABSENT: Elliott
E. TE-P-0392-17 Recommendation for the approval of a contract purchase order to SWC Technology Partners LLC, for professional services to consolidate and decommission on- premises Exchange servers, for Information Technology, for a total contract amount of $26,280.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). SWC was selected based on their familiarity with the County's setup and do not require any additional planning time or cost.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian J Krajewski, District 3
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba
ABSENT: Berlin, Fichtner, Henry
ABSENT: Elliott
F. 2017-267 Recommendation for the approval of a contract purchase order to Iron Mountain Off-Site Data for off-site vaulting services of computer media for the period of November 1, 2017 through October 31, 2018, for Information Technology, for a contract total amount of $12,000.00, per 55 ILCS 5/5-1022 (d) – IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Chris Kachiroubas, Circuit Court Clerk
AYES: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba
ABSENT: Berlin, Fichtner, Henry
ABSENT: Elliott
G. 2017-268 Recommendation for the approval of a contract purchase order to Kaseya US Sales LLC for the annual subscription for software to manage servers, for Information Technology. This contract covers the period of October 1, 2017 through September 30, 2018, for a contract total amount of $8,100.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Chris Kachiroubas, Circuit Court Clerk
AYES: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba
ABSENT: Berlin, Fichtner, Henry
ABSENT: Elliott
H. Change Order -- TE-P-0577B-15 - Amendment to Resolution TE-P-0577A-15 (County Contract 1439-0001-SERV), issued to MHC Software, Inc., for the purchase of an Enterprise Content Management System for the ERP, for Finance, to increase the contract by $15,000.00 in order to pay the remaining FY17 annual maintenance costs, for Information Technology, resulting in a new contract total amount of $325,742.30, an increase of 4.83% and a cumulative increase of 8.96%.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Chris Kachiroubas, Circuit Court Clerk
AYES: Anderson, Bucholz, Chaplin, Grogan, Kachiroubas, Krajewski, Wiley, Zaruba
ABSENT: Berlin, Fichtner, Henry
ABSENT: Elliott
7. OLD BUSINESS
A. Strategic Plan Update
Don Carlsen, CIO, provided a brief strategic plan update to the committee.
RESULT: ANNOUNCED
8. NEW BUSINESS
None.
9. ADJOURNMENT
With no further business, the committee was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6151&Inline=True
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