DuPage County Technology Committee met Nov. 8.
Here are the minutes provided by the committee:
1. CALL TO ORDER
7:30 AM meeting was called to order by Chair Ashley Selmon at 7:30 AM.
2. ROLL CALL
PRESENT: Phillips, Berlin, Carrier, Eckhoff, Henry, Rutledge, Selmon, White
ABSENT: Adams, DiCianni, Hart, Mendrick
Conor McCarthy was present as a representative for Bob Berlin, State's Attorney. Member Deacon-Garcia was also in attendance.
3. CHAIRWOMAN'S REMARKS - CHAIR SELMON
No remarks were offered.
4. PUBLIC COMMENT
No public comment was offered.
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Oct 25, 2022 7:30 AM
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Gwen Henry, Treasurer SECONDER: Kathleen Carrier, Recorder AYES: Phillips, Berlin, Carrier, Eckhoff, Henry, Rutledge, Selmon, White ABSENT: Adams, DiCianni, Hart, Mendrick |
6. PROCUREMENT REQUISITIONS
A. TE-P-0312-22 Recommendation for the approval of a contract purchase order to Imaging Systems, Inc. d/b/a Integrated Document Technologies (IDT), for the annual Hyland and CAPSYS Software Assurance maintenance of imaging systems for various departments, for Information Technology. This contract covers the period of January 1, 2023 through January 31, 2024, for a contract total amount of $58,227.56. Exempt from bidding per 55 ILCS 5/5-1022 (c) “Competitive Bids” not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6 SECONDER: Gwen Henry, Treasurer AYES: Phillips, Berlin, Carrier, Eckhoff, Henry, Rutledge, Selmon, White ABSENT: Adams, DiCianni, Hart, Mendrick |
B. TE-P-0313-22 Recommendation for the approval of a contract purchase order to IBM Corporation, for the purchase of program product software licenses for IBM z/OS and software support and maintenance for the BC12 z System Server, for Information Technology. This contract covers the period of December 1, 2022 through November 30, 2023, for a total contract amount of $111,171.72. Exempt from bidding per DuPage County Purchasing Ordinance, Article 2-350 - Sole Source. This is proprietary software.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Kathleen Carrier, Recorder SECONDER: Sheila Rutledge, District 6 AYES: Phillips, Berlin, Carrier, Eckhoff, Henry, Rutledge, Selmon, White ABSENT: Adams, DiCianni, Hart, Mendrick |
7. INFORMATIONAL ITEMS
A. JPS-P-0299-22 Recommendation for the approval of a contract purchase order to CDW Government, per National IPA Technology Solutions, contract #2018011-01, for the purchase of new audio-visual equipment to replace 12 year-old aging and failing equipment in the Office of Homeland Security and Emergency Management's Emergency Operations Center, for the period of November 8, 2022 through November 7, 2023, for a contract total amount of $81,704.11. (Office of Homeland Security and Emergency Management)
CIO McPhearson said Craig Dieckman has worked with the IT department throughout this entire purchase and he has been very open and proactive, for which he thanked Mr. Dieckman.
| RESULT: ACCEPTED AND PLACED ON FILE [UNANIMOUS]
MOVER: Sheila Rutledge, District 6 SECONDER: Kathleen Carrier, Recorder AYES: Phillips, Berlin, Carrier, Eckhoff, Henry, Rutledge, Selmon, White ABSENT: Adams, DiCianni, Hart, Mendrick |
CIO McPhearson provided an update on current IT projects, as attached hereto.
Regarding the ERP upgrade or implementation, Member White commented that the Auditor's office had staff who were involved in the previous implementation but there were recommendations at that time that were not accepted, which is part of the problem with the current ERP. He wanted to confirm that we are only doing RFPs at this point in time, to which Mr. McPhearson said yes. Mr. McPhearson said staff will make sure the right people who the ERP directly impacts will be part of the decision making process. He said he is working with Procurement to work through everything and make sure it is a very open and thorough process.
Member White asked if it is intended for OpenGov to be used when preparing the FY2024 budget; Mr. McPhearson responded yes.
Member Eckhoff said on a couple of occasions, Circuit Court Clerk Adams has indicated that she is not happy with Tyler Technologies, adding that he got the impression that it is a nationwide problem at one point. He asked how things are going with Tyler Technologies now. Mr. McPhearson said it is better, adding that there are still some challenges with the integration between the state-mandated e-file system and the Clerk's office case management system. He said the relationship has gotten better and there is a new account rep we are working with. Member Eckhoff asked what types of problems are being experienced. Mr. McPhearson said he is unsure of all the details and would need to defer to Kevin Vaske and Clerk Adams.
A. IT Project Updates Presentation
RESULT: ANNOUNCED
9. OLD BUSINESS
No old business was discussed.
10. NEW BUSINESS
No new business was discussed.
11. ADJOURNMENT
With no further business, the meeting was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=8257&Inline=True
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