DuPage County Finance Committee met Oct. 25.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PRESENTATION
Highland Park Mayor Rotering Presentation
4. PUBLIC COMMENT
5. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
6. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday October 11th, 2022
7. BUDGET TRANSFERS
A. FI-R-0453-22 RESOLUTION -- Budget Transfers 10/25/2022 - Various Companies and Accounting Units
8. PROCUREMENT REQUISITIONS
A. Finance - Chaplin
1. 2022-90 Recommendation for the approval of a contract purchase order to WEX Health, Inc., for Flexible Spending Account Services, for the period of January 1, 2023 through December 31, 2023, for Human Resources, for a contract total amount not to exceed $20,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b). (Human Resources)
2. FI-O-0056-22 ORDINANCE -- Approval of an Amendment to the DuPage County Procurement Ordinance – Circumstances Not Suitable for Public Bid.
3. FI-P-0296-22 Recommendation for the approval of a contract issued to Home Depot U.S.A., Inc. d/b/a The Home Depot Pro, to furnish and deliver safety supplies, as needed, for the Regional Office of Education, for the period October 25, 2022, through October 24, 2023, for a total contract amount not to exceed $157,495. Contract let pursuant to the Intergovernmental Cooperation Act OMNIA Partners #22-07. (Regional Office of Education)
B. Animal Services - Krajewski
1. Change Order -- Recommendation for an amendment to purchase order 5450-0001- SERV, for a contract issued to IDEXX, for SNAP tests and laboratory services to DuPage County Animal Services, to increase the contract in the amount of $4,109, resulting in an amended contract total not to exceed $33,270.40, an increase of 14.09%, and to extend the contract through January 25, 2023.
C. Development - Tornatore
1. DC-P-0291-22 Recommendation for the approval of a contract purchase order issued to SAFEBuilt Illinois, LLC, for professional services to perform building and plumbing plan reviews as well as building inspections on an "as-needed" basis in unincorporated DuPage County, for the period of December 1, 2022 through November 30, 2023, for Building & Zoning, for a contract total amount not to exceed $125,000; per renewal option under award of RFP #20-059-BZ, second (2) of two (2), twelve (12) month renewal periods provided there is no change in the terms, conditions, specifications and hourly rate and provided that such renewals are mutually agreed to by both parties.
D. Health & Human Services - Renehan
1. HHS-P-0289-22 Recommendation for the approval of a contract issued to Sysco Chicago, Inc., for primary food supplies and chemicals for the DuPage Care Center, for the period December 1, 2022 through November 30, 2023, for a total contract amount not to exceed $869,168, per bid #22-082-DCC.
2. HHS-P-0290-22 Recommendation for the approval of a contract to WellSky Corporation, for renewal of the Annual Homeless Management Information System (HMIS) Software and Cloud Services Contract, renewal of licenses, training, support, and custom programming, for the period of November 1, 2022 through October 31, 2023, for a contract total not to exceed $40,400.48, per 55 ILCS 5/5-1022(c) “Competitive Bids” not suitable for competitive bids-Sole Source.
E. Judicial/Public Safety - Renehan
1. JPS-P-0295-22 Recommendation for the approval of a contract purchase order to Insight Public Sector, for the purchase of laptops and other computer accessories, for the period of October 25, 2022 through October 24, 2023, for a contract total amount of $40,730. Contract pursuant to the Intergovernmental Cooperation Act, Omnia Partners IT Products and Services contract #4400006644, Cooperative Purchasing Agreement pricing in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act." (Office of Homeland Security and Emergency Management)
F. Public Works - Ozog
1. Amendment -- FM-P-0081A-22 Amendment, issued to Wight Construction for the JOF Annex Expansion, for an accounting adjustment to move $5,400,000 from fiscal year 2023 to fiscal year 2022. (2022 SURPLUS)
2. FM-P-0288-22 Recommendation for the approval of a contract to SNI Solutions, Inc., to furnish and deliver Deicing Solids (22) Eco Salt, for Facilities Management - Grounds, for the period November 1, 2022 through October 31, 2023, for a contract total amount not to exceed $96,320, per lowest responsible bid #22-099-FM.
3. PW-R-0418-22 RESOLUTION -- Acceptance of the Illinois Department of Commerce and Economic Opportunity Grant Management Initiative-Installation And/Or Replacement of Utilities Grant Program, Inter-Governmental Agreement No. 21-203306, Company 2000, Accounting Unit 2640, $400,000. (Public Works)
G. Technology - Selmon
1. TE-CO-0022-22 Amendment to County Contract 5816-0001-SERV, issued to Intellias, Inc., to provide ad-hoc support for ERP report writing, for Information Technology, to add 60 hours to Line 1 and increase the contract amount by $11,100, resulting in an amended contract total of $33,300, an increase of 50.00%.
2. TE-P-0292-22 Recommendation for the approval of a contract purchase order to Archie Supply LLC, to furnish & deliver printed business envelopes for DuPage County Departments. This contract covers the period of October 26, 2022 through October 25, 2023, for Information Technology, for a contract total amount of $50,000, per lowest responsible bid #22-111-FIN.
3. TE-P-0293-22 Recommendation for the approval of a contract purchase order to MHC Software, Inc., for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resources, for Information Technology. This contract covers the period of December 1, 2022 through November 30, 2023, for a contract total amount of $75,021.70. Exempt from bidding per 55 ILCS 5/5-1022(c) “Competitive Bids” not suitable for competitive bids - Sole Source. This is a proprietary system.
4. TE-P-0294-22 Recommendation for the approval of a contract purchase order to Dell Inc., for a Microsoft Enterprise Agreement (EA) for all Microsoft Software and Azure Cloud Services for GIS and Information Technology. This contract covers the period of December 1, 2022 through November 30, 2025, for a total contract amount of $3,838,349.52, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Microsoft Enterprise Agreement Pricing - Contract #CMT1176800.
5. TE-R-0451-22 RESOLUTION -- Resolution to rescind Resolution TE-P-0268-22 to BDO USA Solutions Provider, LLC, for the annual software maintenance of FireEye Security software, approved by the County Board on the 11th day of October, 2022.
H. Transportation - Puchalski
1. Change Order -- Amendment to Resolution DT-P-0110-19, issued to Alfred Benesch & Company, to provide Professional Design (Phase II) Engineering Services for improvements at CH 27/High Lake Road and Sunset Avenue, Section 09-00122-03- TL, to increase the funding in the amount of $81,652.97, resulting in an amended contract total amount of $225,942.19, an increase of 56.59% and to extend the contract to November 30, 2024.
2. Amendment -- DT-R-0543A-16 Amendment to Resolution DT-R-0543-16, Local Agency Agreement between the County of DuPage and the Illinois Department of Transportation, for improvements to CH 43/County Farm Road at Schick Road, Section 14-00179-30-SP, to increase the County’s share of funding in the amount of $11,798.92, resulting in a final County cost of $93,510.92, an increase of 14.44%.
3. DT-R-0415-22 RESOLUTION -- Additional Appropriation for Impact Fee Service Area 6 Fund (York Township) Company 1500, Accounting Unit 3646, $530,000.
4. DT-R-0425-22 RESOLUTION -- Recommendation for approval of Annual Financial Commitment in support of the Chicago Metropolitan Agency for Planning to consolidate planning of land use and transportation for the seven Counties of northeastern Illinois - $72,718.00 for FY2023, (an increase of $36,359.00).
5. Amendment -- DT-R-0306B-22 - Amendment to Resolution DT-R-0306A-22 to authorize the Division of Transportation to process FY2023 and FY2024 recommended vehicle replacement purchase orders, including canceled FY2022 vehicle replacements, per 55 ILCS 5/5-1022(c) and Section 2-355 of the DuPage County Procurement Ordinance.
9. FINANCE RESOLUTIONS
A. FI-R-0416-22 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Aging Case Coordination Unit Fund PY22 Company 5000 - Accounting Unit 1660, $70,000. (Community Services)
B. FI-R-0419-22 RESOLUTION -- Acceptance and Appropriation of the U.S. Department of Justice - Bureau of Justice Assistance FY2022 DNA Capacity Enhancement for Backlog Reduction Program Grant Award No. 15PBJA-22-GG-01644-DNAX, Company 5000 - Accounting Unit 4510, $406,097. (Sheriff's Office)
C. FI-R-0420-22 RESOLUTION -- Acceptance and Appropriation of the Sustained Traffic Enforcement Program 2023 Grant Agreement No. HS-23-0154, 04-02, Company 5000 - Accounting Unit 4525, $31,225. (Sheriff's Office)
D. FI-R-0449-22 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the ILDCFS Children's Advocacy Center Grant PY22, Agreement No. 1351299012, Company 5000 - Accounting Unit 6580 - $75,000. (State's Attorney Office)
E. FI-R-0452-22 RESOLUTION -- Appointment of IMRF Authorized Agent.
F. FI-R-0430-22 RESOLUTION -- Authorization to transfer and appropriate $250,000 in additional funds from the General Fund to the Building & Zoning Fund for the Clean and Lien Program for Fiscal Year 2022. (2022 SURPLUS)
G. FI-R-0431-22 RESOLUTION -- Authorization to transfer and appropriate $2,000,000 in additional funds from the General Fund to the Local Gasoline Tax Fund towards safety projects for Fiscal Year 2022. (2022 SURPLUS)
H. FI-R-0432-22 RESOLUTION -- Authorization to transfer and appropriate $2,997,396 in additional funds from the General Fund to the County Infrastructure Fund for Facilities Management building maintenance projects for Fiscal Year 2022. (2022 SURPLUS)
I. FI-R-0433-22 RESOLUTION -- Authorization to transfer and appropriate $5,400,000 in additional funds from the General Fund to the County Infrastructure Fund for the Judicial building improvements for Fiscal Year 2022. (2022 SURPLUS)
J. FI-R-0434-22 RESOLUTION -- Authorization to transfer and appropriate $2,500,000 in additional funds from the General Fund to the Tort Liability Fund for Fiscal Year 2022. (2022 SURPLUS)
K. FI-R-0435-22 RESOLUTION -- Authorization to transfer and appropriate $3,250,000 in additional funds from the General Fund to the County Infrastructure Fund for vehicle replacements for Fiscal Year 2022. (2022 SURPLUS)
10. FY2023 BUDGET RESOLUTIONS AND ORDINANCES
1. FI-O-0057-22 ORDINANCE -- DuPage County 2022 Tax Levies for Fiscal Year 2023
2. FI-O-0058-22 ORDINANCE -- County of DuPage Century Hill Lighting Fund 2022 Tax Levy for Fiscal Year 2023
3. FI-O-0059-22 ORDINANCE -- Annual Appropriation Ordinance for the County of DuPage, State of Illinois, for the fiscal period beginning December 1, 2022 and ending November 30, 2023
4. FI-O-0060-22 ORDINANCE -- Annual Appropriation Ordinance for Police Records Management Systems Operations Fund of the County of DuPage, State of Illinois, for the fiscal period beginning December 1, 2022 and ending November 30, 2023
5. FI-R-0450-22 RESOLUTION -- Authorization to transfer funds to the Taxable General Obligation Bonds (Alternate Revenue Source – Recovery Zone Economic Development Bonds and Build America Bonds), Series 2010A & 2010B Debt Service Fund Company 7000, Accounting Unit 7000 for Fiscal Year 2023 in the amount of $7,994,551 and Abate the 2022 Tax Levy for the Taxable General Obligation Bonds (Alternate Revenue Source – Recovery Zone Economic Development Bonds and Build America Bonds), Series 2010A & 2010B
6. FI-R-0437-22 RESOLUTION -- Abatement of the 2022 Tax Levy for General Obligation Refunding Bonds (Alternate Revenue Source), Series 2015B (“2015B Bonds”), Company 7000, Accounting Unit 7017 in the amount of $1,467,856
7. FI-R-0438-22 RESOLUTION -- Appropriation for the Limited Tax General Obligation Refunding Bonds, Series 2016, Debt Service Fund, Company 7000, Accounting Unit 7018 for Fiscal Year 2023, $3,619,875
8. FI-R-0439-22 RESOLUTION -- Appropriation for the General Obligation Debt Certificates, Series 2017, Debt Service Fund, Company 7000, Accounting Unit 7020 for Fiscal Year 2023, $688,891
9. FI-R-0440-22 RESOLUTION -- Appropriation for the General Obligation Limited Tax Certificates of Indebtedness, Series 2009, Debt Service Fund, Company 7000, Accounting Unit 7022 for Fiscal Year 2023, $147,188
10. FI-R-0441-22 RESOLUTION -- Appropriation for the Special Service Area Number 35 - Lakes of Royce Renaissance Unlimited Ad Valorem Tax Bonds, Series 2012A, Debt Service Fund, Company 7100, Accounting Unit 7500 for Fiscal Year 2023, $328,471
11. FI-R-0442-22 RESOLUTION -- Appropriation for the Special Service Area Number 37 - York Center, IEPA Loan Debt Service Fund, Company 7100, Accounting Unit 7502 for Fiscal Year 2023, $95,000
12. FI-R-0443-22 RESOLUTION -- Authorization to transfer funds from the General Fund to Tort Liability Fund for Fiscal Year 2023 up to, but not to exceed $1,100,000
13. FI-R-0444-22 RESOLUTION -- Authorization to transfer funds from the General Fund to Building and Zoning Fund for Fiscal Year 2023 up to, but not to exceed $467,500
14. FI-R-0445-22 RESOLUTION -- Authorization to transfer funds from the General Fund to DuPage Care Center Fund for Fiscal Year 2023 up to, but not to exceed $4,629,704
15. FI-R-0446-22 RESOLUTION -- Authorization to transfer funds from the General Fund to Stormwater Management Fund for Fiscal Year 2023 up to, but not to exceed $3,384,000
16. FI-R-0447-22 RESOLUTION -- Authorization to transfer funds from the General Fund to County Infrastructure Fund for Fiscal Year 2023 up to, but not to exceed $13,572,323
17. FI-R-0448-22 RESOLUTION -- Approval of Fiscal Year 2023 Headcount
18. FI-O-0061-22 ORDINANCE -- 2022 Tax Levies for Board of Health Operations, Board of Health Municipal Retirement and Board of Health Social Security for Fiscal Year 2023
19. FI-O-0062-22 ORDINANCE -- Annual Appropriation Ordinance for the Board of Health Operations, Board of Health Municipal Retirement, and Board of Health Social Security Fund of the County of DuPage, State of Illinois, for the fiscal period beginning December 1, 2022 and ending November 30, 2023
20. FI-O-0063-22 ORDINANCE -- Annual Appropriation Ordinance for the Emergency Telephone System Board of the County of DuPage, State of Illinois, for the period beginning December 1, 2022 and ending November 30, 2023
21. Approval of the FY2023 Financial Plan. You can view the Financial Plan by visiting https://www.dupagecounty.gov/ProposedPlanFeedback/
11. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 10/06/2022 Auto Debit Paylist
2. Payment of Claims -- 10/07/2022 Paylist
3. PayList -- 10/14/2022 Paylist
4. Payment of Claims -- 10/18/2022 Paylist
5. Payment of Claims -- 10/20/2022 Auto Debit Paylist
B. Wire Transfers
1. Wire Transfers -- 10/13/2022 Wire Transfer
2. Wire Transfers -- 10/13/2022 Wire Transfer 1100
C. Appointments
1. CB-R-0423-22 RESOLUTION -- Appointment of Michael R. Konewko as DuPage County Hearing Officer for the Administrative Adjudication Program.
2. CB-R-0424-22 RESOLUTION -- Appointment of Zain Rahman to the Zoning Board of Appeals.
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 056-22: Local Technical Assistance and Community Planning Program - Chicago Metropolitan Agency for Planning - $200,000. (Division of Transportation)
2. Grant Proposal Notifications -- GPN 057-22: US Community Funding Program - U.S. Department of Transportation - $1,200,000. (Division of Transportation)
3. Grant Proposal Notifications -- GPN 058-22: Assist with the funding required for the construction of a new watermain providing a reliable water source and fire protection for the Timberlakes residential area - Timberlakes Watermain Extension Project - $400,000. (Public Works)
12. BUDGET DISCUSSION
Veterans Assistance Commission FY2023 Budget
13. OLD BUSINESS
14. NEW BUSINESS
15. EXECUTIVE SESSION
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (21) Review of Executive Session Minutes
16. MATTERS REFERRED FROM EXECUTIVE SESSION
A. FI-R-0429-22 RESOLUTION -- Review of Finance Executive Session Minutes
17. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=10073&Inline=True
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