Village of Itasca Committee of the Whole met Nov. 16.
Here are the minutes provided by the committee:
1. Call to Order
Mayor Pruyn called to order the Committee of the Whole Regular Meeting at 7:30 p.m.
Roll Call
PRESENT: Mayor Jeff Pruyn, Trustee Jeff Aiani, Trustee Dino Gavanes, Trustee Ellen Leahy, Trustee Kathy Linsner, Trustee Frank Madaras, Trustee Patrick Powers.
ABSENT: None.
Others Present: Director of Police Bob O'Connor, Public Works Director Mike Subers, Deputy Clerk Deanne Curelo, Village Engineering Consultant Mark Wesolowski, Village Engineering Consultant Aaron Fundich, Village Planner Mo Khan, Village Administrator Carie Anne Ergo, Village Attorney Christian Ketter, Village Clerk Jody Conidi.
2. Pledge of Allegiance
Recited at the preceding Village Board of Trustees Regular Meeting.
3. Audience Participation
No Audience Participation.
4. Meeting Minutes
a. Committee of the Whole Special Meeting Minutes - October 26, 2021
Trustee Powers moved to approve the Committee of the Whole Special Meeting
Minutes for Tuesday, October 26, 2021 . Trustee Gavanes seconded.
| Roll Call:
Aye -Trustees Aiani, Gavanes, Leahy, Linsner, Madaras, Powers. No-None. Absent - None. MOTION APPROVED. |
Trustee Gavanes moved to approve the Committee of the Whole Special Meeting
Minutes for Tuesday, November 9, 2021. Trustee Leahy seconded.
| Roll Call:
Aye - Trustees Aiani, Gavanes, Leahy, Linsner, Madaras, Powers. No-None. Absent - None. MOTION APPROVED. |
6. Community Development Committee Report
Chair: Trustee Gavanes, Co-Chair: Trustee Leahy
13.. a. Nature Center Operations - Park District Update ··'
Park District Executive Director Mary Fran Leno and Superintendent of Building and Parks Matt Alexander presented on the operations of the Spring Brook Nature Center and highlighted expanded and ·enhanced programming, the continuation of programming contracts with other village entities, future needs of the Nature Center; and all maintenance is now performed by Park District staff. The Village Board consented to staff drafting a new Nature Center operations agreement with the Park 'District at an increased annual cost. - ..
. ~ .. - .
7. 'Capital and Infrastructure Committee Re.porf
Chair: Trustee Aiani, Co-Chair: Trustee Madaras
a. 2022 Street Resurfacing Program - Engineering Agreement
Trustee Aiani moved to recommend approval of an Engineering Agreement from Robinson Engineering outlining the percentage-based cost structure for the 2022 Street Resurfacing Program with design engineering at 5% and construction engineering at 6% of actual construction costs in 2023. Trustee Gavanes seconded.
| Roll Call:
Aye - Trustees Aiani, Gavanes, Leahy, Linsner, Madaras, Powers. No - None. Absent - None. MOTION APPROVED. |
| Roll Call:
Aye - Trustees Aiani, Gavanes, Leahy, Linsner, Madaras, Powers. No- None. Absent - None. MOTION APPROVED. |
Chair: Trustee Powers, Co-Chair: Trustee Linsner
a. Fourth of July Event - Public Safety Staffing
Trustee Powers moved to recommend approval of contracting with ARCUS Group, LLC for manpower services for the Fourth of July event for $20,370.15. Trustee Leahy seconded.
| Roll Call:
Aye - Trustees Aiani, Gavanes, Leahy, Linsner, Madaras, Powers. No-None. Absent - None. MOTION APPROVED. |
Trustee Powers moved to recommend approval of the 2022 Annual Schedule of Regular Meetings with Regular Meeting dates on the first and third Tuesdays of the month and Standing Committee Workshops on the second and fourth Tuesdays.
Trustee Linsner seconded .
| Roll Call:
Aye - Trustees Aiani, Gavanes, Linsner, Madaras, Powers. No - Trustee Leahy. Absent - None. MOTION APPROVED. |
Trustee Powers recommend approval of staff working with PMA to pursue refunding the 2009A Build America Bonds. The Village Board consented to a $25 million borrowing cap, a debt instrument of Alternate Revenue Source Bonds, an amortization schedule not to exceed 30 years, wanting to review an amortization schedule of 25 years, borrowing an additional $3.1 million, partnering with PMA for the agreement, and seeking bond counsel.
d. Monthly Financial Report - Ending August 2021
Trustee Powers presented the Monthly Financial Report ending August 2021.
9. Intergovernmental Committee Report
Chair: Trustee Leahy, Co-Chair: Trustee Aiani
No Intergovernmental Committee Report.
10. Department Head Reports
Police Department
No Police Department report.
Public Works Department
Public Works Director Subers reported the intersection at Center Street and Elm Street is closed for a few days and the Elm Street Storm Sewer Project is moving along.
Engineering Services
Village Engineer Wesolowski reported an Open House for the Lead Line Service Replacement Project on Thursday, November 18, 2021 at 6:00 p.m.
Clerk's Office
Deputy Clerk Curelo reported Cocktails with the Mayor at Church Street Brewery is Monday, December 6, 2021 at 6:00 p.m.
Community Development
Community Development Planer reported a Joint Community Development Committee l and Plan Commission Workshop is Thursday, November 23, 2021 at 7:00 p.m. for a presentation of the Downtown Strategic Action Plan and discussion on fence regulations.
11. Village Administrator Report
Village Administrator Ergo reported a special meeting is required to change Church Street Brewing Company from a Class C to a Class C-1 Liquor License. Trustee Madaras moved to approve a special Village Board of Trustees Meeting on Tuesday, November 23, 2021 at 6:45 p.m. Trustee Linsner seconded.
| Roll Call:
Aye - Trustees Aiani, Gavanes, Leahy, Linsner, Madaras, Powers. No-None. Absent- None. MOTION APPROVED. |
No Village Attorney Report.
12. Old Business
a. Bryn Mawr Street Lights - Aesthetics and Lighting Options
Public Works Director Subers presented options to address aesthetics and lighting concerns with newly installed DCEO Street Lighting along Bryn Mawr Avenue. The Village Board consented to remove five light poles and replace with decorative bollards and relocate poles to Hamilton Parkway for $14,500.00.
13. New Business
a. Nature Center Operations - Park District Update
Agenda Item 13.a. moved under Agenda Item 7. Community Development Committee to enable an earlier presentation time.
14. Closed Session
No Closed Session.
15. Adjournment
Trustee Gavanes moved to adjourn the Committee of the Whole Regular Meeting at 9:31 p.m. Trustee Linsner seconded.
Roll Call:
Aye - Trustees Aiani, Gavanes, Leahy, Linsner, Madaras, Powers.
No-None.
Absent - None.
MOTION APPROVED.
http://www.itasca.com/AgendaCenter/ViewFile/Minutes/_11162021-804
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