City of Warrenville Public Safety and Finance Committee of the Whole Met March 22.
Here is the minutes provided by the committee:
In accordance with Governor Pritzker’s Disaster Proclamation, Section 7(e) of the Illinois Open Meetings Act, 5 ILCS 120/7(e), and a determination by the Mayor of the City of Warrenville, this meeting was held virtually.
MINUTES
A. CALL TO ORDER
Chairman Goodman called the meeting to order at 7:00 p.m., explaining the virtual meeting protocol according to the Open Meetings Act, 5 ILCS 120/7(e), and the Governor’s Executive Orders.
B. ROLL CALL
Present: Chairman Leah Goodman, Mayor David Brummel, Aldermen: Jay Anderson, Stuart Aschauer, Clare Barry, Kathryn Davolos, Jeff Krischel, Bill Weidner (arrived at 7:05 p.m.), and Bob Wilson.
Absent: None
Also Present: City Administrator John Coakley, Assistant City Administrator Cristina White, Finance Director Kevin Dahlstrand, Police Chief Raymond Turano, Treasurer Brenner, City Clerk Emily Larson, and Executive Assistant / Deputy City Clerk Dawn Grivetti
Also Absent: None
C. PLEDGE OF ALLEGIANCE
Chairman Goodman led the pledge of allegiance.
D. CITIZEN COMMENTS
Robert Siebert, Albright Court, questioned whether the March 18, Plan Commission and Zoning Board of Appeals public hearing for Vintage Luxury Homes was a continuation of the February 4 public hearing for the same, or a new public hearing for the same. He requested a written explanation from the City.
E. OFFICIALS AND STAFF COMMENTS
Ald. Anderson thanked staff for hanging the spring light pole banners around the City.
Ald. Davolos recognized the commendations included in the agenda packet and thanked the Police Department staff for making a positive difference in Warrenville and DuPage County.
Chairman Goodman stated, early voting sites, including The Courtyard Banquets, are open for early voting prior to the Consolidated General Election on April 6, 2021.
F. BUSINESS OF MEETING
1. Consideration of adjustment to milestone payments schedule for Mazik Global ERP implementation
Assistant City Administrator (ACA) White presented a progress report on the planning and implementation of the new enterprise resource planning (ERP) software with Mazik Global. She described the challenges with the design and implementation of the software system. She also noted the completion status of each component of the system. ACA White stated staff has established a planned completion date for implementation and full integration of April 30, 2021, with additional testing and training to follow.
Ald. Anderson asked if the City will be paying for the optional components that are listed as “to be determined.” ACA White replied that time was spent creating the components, and there will be some support costs associated with them even if the City does not implement them. Ald. Anderson expressed concern that the City will need to budget the resources for ongoing care and maintenance of the new system.
Ald. Davolos asked about the future of the “to be determined” components. ACA White replied Mazik may still complete some of these components, but staff’s focus now is on the front-facing components, and may return to the less-critical components at a later date.
Finance Director (FD) Dahlstrand and ACA White discussed the progress of Mazik City Citizen Portal and Releases 1 and 2, which are under evaluation at this time, and either live or expected to go live soon. There was further discussion on the value and implementation of Releases 3 and 4 as well.
ALDERMAN DAVOLOS MOVED, seconded by Ald. Krischel, to recommend the City Council approve the revised milestone payment schedule for Mazik Global implementation work on the Enterprise Resource Planning (ERP) project.
ROLL CALL VOTE:
Aye: Alds.: Barry, Weidner, Krischel, Wilson, Aschauer, Goodman, Anderson, and Davolos
Nay: None MOTION CARRIES
2. Consideration of adjustment to starting pay for part-time Public Works seasonal (CW) ACA White stated, annually, the City hires seasonal employees to assist the Public Works department with tasks, events, and other special projects during the spring and summer months. The current rate of pay for these seasonal part-time employees is $11.00 per hour. Due to recent changes to the Illinois Minimum Wage Act (IMWA), she noted, staff is recommending the City increase the starting rate of pay for Public Works seasonal part-time employees to $13.00 per hour, effective April 5, 2021, with incremental increases over the next few years to meet the IMWA requirements.
ALDERMAN DAVOLOS MOVED, seconded by Ald. Weidner, to recommend the City Council approve an increase to the starting hourly rate for the Public Works Seasonal Laborer position to $13.00, effective April 5, 2021, and direct staff to include the rate increases outlined in staff’s March 17, 2021, memorandum in upcoming proposed budgets.
ROLL CALL VOTE:
Aye: Alds.: Krischel, Wilson, Anderson, Barry, Goodman, Davolos, Weidner, and Aschauer
Nay: None MOTION CARRIES
3. FY 2022 Budget Discussion
City Administrator (CA) Coakley reminded officials there is still time to ask questions of staff before the FY 2022 Budget is presented for approval on April 19.
Chairman Goodman thanked staff for meeting with her and being so thorough in their discussions.
NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED
4. Informational updates on Administration, Finance, and Police Department FY 2021 Work Plans and Decision Packages
There was no discussion of the FY 2021 decision packages. There was discussion on progress of collective bargaining with the three employee unions.
NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED
G. MISCELLANEOUS
1. Commendations
Police Chief Turano stated the Department received letters of commendation for services performed, and he spoke about the skills and training police officers have received that are instrumental in the performance of their duties that led to the individual recognitions received.
Chief Turano also discussed tuition reimbursements from the Illinois Law Enforcement Training and Standards Board for police recruits attending basic academy. He reported the Department achieved bronze level recognition for 2020 from the Lexipol Connect Customers Recognition Program for excellence in policy maintenance and training.
https://www.warrenville.il.us/AgendaCenter/ViewFile/Minutes/_03222021-964
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