Village of Bloomingdale President and Board of Trustees met June 24.
Here is the minutes provided by the board:
CALL TO ORDER
The meeting was called to order by Village President Coladipietro at 7:00p.m.
ROLL CALL
Upon Roll Call by the Village Clerk, those in attendance were:
PRESENT: Mayor Coladipietro, Trustees Belmonte, Von Huben, Bucaro, and Bolen
ABSENT: Trustees Shannon and Ackerman
QUORUM PRESENT
PLEDGE OF ALLEGIANCE
AUDIENCE PARTICIPATION
Motion by Trustee Von Huben, seconded by Trustee Belmonte, to open the floor to the public. All Trustees present voted AYE.
MOTION DECLARED CARRIED
Ms. Cindy Allston, President/CEO of the Bloomingdale Chamber of Commerce, introduced herself to the Board. She extended an invitation to the Board to attend the After Hours every 4th Wednesday of the Month to network with the businesses as well as the ribbon cutting for new businesses in the Village. She also thanked the Board for their support. The Mayor stated it was not always possible to attend ribbon cuttings. He commented on having a great day for the Chamber's golf outing and Ms. Allston stated they had 73 golfers and even more for the luncheon. The Mayor then expressed his appreciation for her and the Chamber and thanked her for coming.
Motion by Trustee Von Huben, seconded by Trustee Bolen, to close the floor to the public. All Trustees present voted AYE.
MOTION DECLARED CARRIED
APPROVAL OF AGENDA
Motion by Trustee Bolen, seconded by Trustee Belmonte, to approve the agenda for the June 24, 2019 Village Board Meeting. All Trustees present voted AYE.
MOTION DECLARED CARRIED
APPROVAL OF MINUTES
Motion by Trustee Bucaro, seconded by Trustee Bolen, to Approve the Minutes June 10, 2019 Standing Committee of the whole of the Village President and Village of Bloomingdale Board of Trustees, the June 10, 2019 Public Hearing for the Review and Discussion of the ations Ordinance, and the June 10, 2019 Minutes of the Regular Meeting of the Village President and Village of Bloomingdale Board of Trustees.
AYES: Trustees Bucaro, Bolen, Belmonte, and Von Huben
ABSTAIN: Trustees Shannon and Ackerman
MOTION DECLARED CARRIED
PRESENTATION OF ITEMS FROM CONSENT AGENDA
The Village Clerk read aloud the items to be placed on the Consent Agenda.
CONSENT AGENDA
Facilities Infrastructure
1) To authorize Amendment 1 to the existing Professional Services Agreement with Baxter & Woodman Consulting Engineers in Crystal Lake, IL, pursuant to its written proposal dated May 30, 2019.
Public Safety
1) To adopt RESOLUTION NO. 2019-R-20: A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL POLICE SERVICE ASSISTANCE AGREEMENT TO JOIN THE DUPAGE METROPOLITAN EMERGENCY RESPONSE AND INVESTIGATION TEAM (MERIT).
Committee of the whole
1) To adopt RESOLUTION NO. 2019-R-21: A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO ENTER INTO A CONTRACT AGREEMENT WITH RKM FIREWORKS COMPANY OF 27383 MAY STREET, EDWARDSBURG, MICHIGAN AS THE VENDOR AND DISPLAY OPERATOR FOR THE 2019 BLOOMINGDALE FIREWORKS DISPLAY IN AMOUNT OF $52,500.00.
Finance and Administration
1) To approve ORDINANCE NO. 2019-23: AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE VILLAGE OF BLOOMINGDALE AND FMC STRATFORD MALL MEMBERS LLC. and to waive the reading thereof and the second consideration.
2) To approve the Solutions Agreement with Superion, LLC for the upgrade of financial and land based management software and conversion to "Cloud" Hosted Services as presented by the Finance Director in his June 14, 2019 memo.
3) To approve the Purchase Order for the purchase of Microsoft Office Suite upgrade, at a cost of $27,945.70.
Planning, Zoning & Environmental Concerns
1) To approve ORDINANCE NO. 2019-24: AN ORDINANCE APPROVING THE AMENDMENT OF DEVELOPMENT ORDINANCE NO. 73-69 TO ALLOW ADDITIONAL WALL SIGNS AND LARGER DIRECTIONAL SIGNS FOR THE PROPERTY COMMONLY REFERRED TO AS 72 STRATFORD DRIVE, BLOOMINGDALE, ILLINOIS PETITIONER, MCDONALDS and to waive the reading thereof and the second consideration.
The Mayor asked if there were any items to be removed or discussed. There were none.
ACTION ON CONSENT AGENDA
Motion by Trustee Von Huben, seconded by Trustee Bolen, to establish and place items presented on Consent Agenda.
AYES: Trustees Von Huben, Bolen, Belmonte, and Bucaro,
ABSENT: Trustees Shannon and Ackerman
MOTION DECLARED CARRIED
Motion by Trustee Bolen, seconded by Trustee Bucaro, to approve items on Consent Agenda as presented.
AYES: Trustees Bolen, Bucaro, Belmonte, and Von Huben,
ABSENT: Trustees Shannon and Ackerman
MOTION DECLARED CARRIED
DISCUSSION ITEMS
FINANCE AND ADMINISTRATION - Trustee Bolen
1. Treasurer's Report - May 1, 2018 - April 30, 2019 (Unaudited)
Mr. Szott reiterated that this report is unaudited and there are added expenses included. The final audit will be in September/October.
Motion by Trustee Bolen, seconded by Trustee Bucaro, to accept the Treasurer's Report for the Period from May 1, 2018 - April 30, 2019 (Unaudited), as presented.
AYES: Trustees Bolen, Bucaro, Belmonte, and Von Huben
ABSENT: Trustees Shannon and Ackerman
MOTION DECLARED CARRIED
2. Warrant #2 for the Month of June, 2019 - $2,737,490.75
Motion by Trustee Bolen, seconded by Trustee Bucaro, to approve Warrant #2 for the month of June, 2019 in the amount of $2,737,490.75, as presented.
AYES: Trustees Bolen, Bucaro, Belmonte, and Von Huben
ABSENT: Trustees Shannon and Ackerman
MOTION DECLARED CARRIED
PLANNING, ZONING AND ENVIRONMENTAL CONCERNS - Trustee Bucaro
1. Woodman's - Amendment to Ordinance No. 2019-12
Mr. Scalera stated that this amendment was a request from Woodman's to allow an additional 30 days from the end of June to the end of July. The ordinance was originally done in March. There were no further questions.
Motion by Trustee Bucaro, seconded by Trustee Bolen, to authorize an amendment to ORDINANCE NO. 2019-12 titled AN ORDINANCE AMENDING THE BOUNDARIES OF THE BLOOMINGDALE STRATFORD SQUARE BUSINESS LOCATED IN THE VILLAGE OF BLOOMINGDALE, DUPAGE COUNTY, ILLINOIS, Section Eight – Effective Date, subsection a) to reflect the date of July 30, 2019, to allow for additional time for Woodman's to consummate the real estate transaction contemplated thereunder.
AYES: Trustees Bucaro, Bolen, Belmonte, and Von Huben
ABSENT: Trustees Shannon and Ackerman
MOTION DECLARED CARRIED
OTHER BUSINESS Mr. Scalera showed two (2) draft videos from Comcast: one for the Golf Course and one for Lake Street/Old Town. Ms. Weber stated they were already e-mailed and some comments received. She pointed out the ads have a maximum of 90 words. She first showed the video of the Golf Course and stated some photos needed to be changed. Trustee Von Huben requested to have them sent to her for review.
Ms. Weber stated the next video focused on the businesses on Lake Street and Old Town. She noted they will correct the pronunciation of Alcentro Trattoria and the spelling of the Village's website address. She stated the commentary sounded pretty fast with the 90 words. It was noted this would run in July to the end of the year. Mr. Scalera requested comments be given to Barb or Jennifer by tomorrow regarding the videos.
On another note, Ms. Weber also commented that at the last SCOW meeting she stated she would let the Board know about the Republic Services contract regarding electronic recycling. She did not go forward because she reached out to Bob Czernek with the Township and had not heard back as he was meeting with DuPage County to see what they might be doing.
ADMINISTRATIVE STAFF REPORTS
1. Village Administrator, P. Scalera
Mr. Scalera noted we were posting on Facebook and on website the work being done on Lake Street with IDOT. He asked that IDOT to minimize the 2-lane closures during peak traffic hours as IDOT had approved overtime work. We were notified that the contractor had complete control over lane closures. We did reach out to our legislator and on the positive side, it will be done by August before the BMW Championship. In going forward, we asked that we be included on the lane closures when work is done in the Village. The Fireworks Committee has been meeting regularly and the final meeting will be Wednesday. The Golf Course will remain open on Saturday and on Sunday, beginning at 1 p.m. they will have 9 holes until July 4. Once the course is cleaned, they can re-open all 18 holes. We are working with the vendor and he is completing the necessary paperwork for the Fire Marshall. The Mayor questioned how many VIP tickets were sold and as of Friday, 200 were sold (maximum capacity is 250). People are encouraged to carpool. Mr. Scalera stated after the Wednesday meeting, they will advertise the event, where to park, how to get there, etc.
2. Assistant Administrator, B. Weber
No report
3. Director of Public Works, J. Monkemeyer
No report.
4. Community & Economic Development Director, S. Gascoigne
No report.
5. Finance Director, G. L. Szott
Mr. Szott commented that the sales tax receipts for FY19 are down approximately 6% and there is some concern, noting the past 10 months have been less than budgeted. However, he had good news on the Use Tax and Income Tax receipts. He also was anxious to see how Woodman's would be for the revenue source. He noted that on the expense side, we were under budget and were spending less, and felt it was a balancing act.
Mr. Szott touched based on the tax laws that will take effect on January 1, 2020 as well as if the Income Tax law will pass with the Constitutional Amendment and how it will affect municipalities. We may need to take some alternative action with the trend in the sales tax.
Director Giammarese stated we also may need to take some action with the legalization of cannabis. We will not be seeing as many local ordinance citations as we do right now, which will be a major challenge for the fines they take in now. The Mayor asked how much, and Mr. Szott noted the local ordinance violation budget is $124,000. Director Giammarese noted a majority is for the cannabis and paraphernalia, but also included retail theft.
Mr. Szott fielded questions by the Mayor regarding the budget and the general fund.
6. Director of Public Safety, F. Giammarese
Director Giammarese was directed to research how many cannabis and paraphernalia violations there were. The Director will get back to the Board.
7. Village Attorney, M. Castaldo, Jr.
Counselor Castaldo, Ill was present and had no report.
Trustee Von Huben commented that the Golf Ad Hoc Committee met and talked about marketing and doing a promotion in conjunction with the BMW Championship. They sent out an e-mail to all their contacts offering a special online promotion for a round of golf at Bloomingdale Golf Club during the BMW Championship.
Mr. Scalera also noted that thanks to a contact given by Trustee Belmonte, a map of all the local restaurants and hotels in Bloomingdale is going to be included in all hand-out bags at the BMW Championship
RECESS TO EXECUTIVE SESSION
Motion by Trustee Bolen, seconded by Trustee Von Huben, to recess to Executive Session for the purpose to discuss the Purchase or Lease of Real Estate - 5 ILCS 120/2(c)(5) at 7:37 p.m.
AYES: Trustees Bolen, Von Huben, Belmonte, and Bucaro
ABSENT: Trustees Shannon and Ackerman
MOTION DECLARED CARRIED
RECONVENE MEETING
The Mayor reconvened the Village Board meeting of June 24, 2019 at 7:50 p.m.
Upon Roll Call by the Village Clerk, those in attendance were:
PRESENT: Mayor Coladipietro, Trustees Belmonte, Von Huben, Bucaro, and Bolen
ABSENT: Trustees Shannon and Ackerman
QUORUM PRESENT
ADJOURNMENT
Motion by Trustee Bucaro, seconded by Trustee Bolen, to adjourn the meeting of June 24, 2019 at 7:52 p.m. All Trustees present voted AYE.
MOTION DECLARED CARRIED – MEETING ADJOURNED
https://www.villageofbloomingdale.org/AgendaCenter/ViewFile/Minutes/_06242019-642
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