City of Darien City Council met Oct. 1.
Here is the minutes provided by the council:
1. CALL TO ORDER
The regular meeting of the City Council of the City of Darien was called to order at 7:30 P.M. by Mayor Weaver.
2. PLEDGE OF ALLEGIANCE
Mayor Weaver led the Council and audience in the Pledge of Allegiance.
3. ROLL CALL — The Roll Call of Aldermen by Clerk Ragona was as follows:
Present: Thomas J. Belczak Sylvia McIvor
Thomas M. Chlystek Ted V. Schauer
Joseph A. Kenny Lester Vaughan
Joseph A. Marchese
Absent: None
Also in Attendance: Kathleen Moesle Weaver, Mayor
JoAnne E. Ragona, City Clerk
Michael J. Coren, City Treasurer
Bryon D. Vana, City Administrator
John Donahue, City Attorney
Gregory Thomas, Police Chief
Daniel Gombac, Director of Municipal Services
4. DECLARATION OF A QUORUM — There being seven aldermen present, Mayor Weaver declared a quorum.
5. QUESTIONS, COMMENTS AND ANNOUNCEMENTS – GENERAL
There were none.
6. APPROVAL OF MINUTES – September 17, 2018 City Council Meeting
It was moved by Alderman Belczak and seconded by Alderman Vaughan to approve the minutes of the City Council Meeting of September 17, 2018.
Roll Call:
Ayes: Belczak, Chlystek, Kenny, McIvor, Schauer, Vaughan
Abstain: Marchese
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
7. RECEIVING OF COMMUNICATIONS
Alderman Chlystek.
.received communication from a resident from the 600 block of Chippewa regarding getting sprinkler system inspected. Director Gombac reviewed the Backflow Prevention Program; he will follow-up with resident.
.thanked Police Officers for building community relationships by attending Ward 4 Block Party with canine.
Alderman McIvor.
. thanked Police Officers for attending Ward 6 Block Party.
.inquired about residential backflow prevention devices; Director Gombac responded..received communication from resident regarding an Airbnb in Darien Club; Director Gombac stated the use is not allowed according to the zoning code.
Alderman Kenny received communication from.
. Melinda Nowak regarding a water issue; Director Gombac addressed inquiry.
.Kathy Conley, Drew Kelly, Steve Leopoldo, and Diana Mekhiel regarding Sterling Bay. th Alderman Vaughan received communication from Sarah Kosa, 700 block of 67 regarding safety on 67th Street. Alderman Vaughan inquired about installation of speed humps. Mayor Weaver commented a speed monitor device recently installed is alerting drivers of their rate of speed on 67th Street. Director Gombac is reviewing prior traffic studies; based on prior reports, more than 300 vehicles/day on 67th Street would not qualify. Director Gombac will provide an update to Council.
8. MAYOR’S REPORT
A. MAYORAL PROCLAMATION “FIRE PREVENTION MONTH” (OCTOBER 2018)
Mayor Weaver read into the record proclamation declaring the month of October 2018 as Fire Prevention Month.
B. ANNUALFINANCIALREPORT
Mayor Weaver introduced Jason Askin, CPA, Senior Manager, with Sikich LLP. Mr. Askin reviewed the audit results and highlights from the Annual Financial Report, Auditor’s Communication document and Management Letter for the year ended April 30, 2018. Mr. Askin addressed questions from Council.
9. CITY CLERK’S REPORT
Clerk Ragona announced:
• City of Darien election materials for the April 2, 2019 Consolidated Election may be picked up at Darien City Hall.
o Available elected position (4 year term) include: Mayor, Clerk, Treasurer and Alderman for Ward 2, 4, and 6.
o Candidates are encourage to seek the advice of legal counsel before filing nomination papers, which must be in apparent conformity with the Election Code. The first day to file is December 10, 2018 at 8:30 A.M. and the last day to file is December 17, 2018 at 5:00 P.M.
o Regular business hours at Darien City Hall are Monday thru Friday, 8:30 A.M to 5:00 P.M.
• A meet and greet with Mayor Weaver will be held on October 15, 2018 at 6:00 P.M.
10. CITY ADMINISTRATOR’S REPORT There was no report.
11. DEPARTMENT HEAD INFORMATION/QUESTIONS
A. POLICE DEPARTMENT – NO REPORT
Alderman Chlystek inquired about 911 calls received regarding hotel on North Frontage Road; Chief Thomas stated data indicated calls have decreased.
B. MUNICIPALSERVICES–NOREPORT
Mayor Weaver inquired about the Plainfield Road Project. Director Gombac stated costs are being finalized; Capital Projects Plan will be presented to the Municipal Services Committee.
12. TREASURER’S REPORT
A. WARRANT NUMBER 18-19-11
It was moved by Alderman McIvor and seconded by Alderman Schauer to approve payment of Warrant Number 18-19-11 in the amount of $553,946.72 from the enumerated funds, and $266,616.05 from payroll funds for the period ending 09/27/18 for a total to be approved of $820,562.77.
Roll Call:
Ayes: Belczak, Chlystek, Kenny, Marchese, McIvor, Schauer, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
13. STANDING COMMITTEE REPORTS
Administrative/Finance Committee – Chairman Schauer stated the minutes of the September 4, 2018 meeting were approved and submitted to the Clerk’s Office. He announced the next meeting of the Administrative/Finance Committee is scheduled for November 5, 2018 at 6:00 P.M. in the City Hall Conference Room.
Municipal Services Committee – Chairman Marchese stated the minutes of the August 27, 2018 meeting were approved and submitted to the Clerk’s Office. He announced the next meeting of the Municipal Services Committee is scheduled for October 22, 2018 at 6:30 P.M.
Police Committee – Chairman McIvor advised the next meeting of the Police Committee is scheduled for October 15, 2018 at 6:00 P.M. in the Police Department Training Room
14. QUESTIONS AND COMMENTS – AGENDA RELATED
Numerous members of the audience voiced their comments regarding the proposed Sterling Bay trucking warehouse and the Steriogenics Willowbrook facility.
Mayor Weaver commented that a letter from the Mayors of Burr Ridge, Darien and Willowbrook was sent to Governor Rauner regarding Steriogenics. Direct Connect will continue to provide updates on Sterigenics.
15. OLD BUSINESS
There was no Old Business.
16. CONSENT AGENDA
It was moved by Alderman Schauer and seconded by Alderman Belczak to approve by Omnibus Vote the following items on the Consent Agenda:
A. Resolution No. R-99-18 A Resolution Authorizing The Purchase Of New Office Equipment From Villa Park Office Equipment Using Department Of Justice Award Money In The Amount Of $23,018.94
B. Resolution No. R-88-18 A Resolution Adopting The Dupage County Natural Hazards Mitigation Plan
C. Resolution No. R-89-18 A Resolution Waiving The Competitive Bid Process And Accepting Proposals For The Hardware And Software Updates From The Following: Stenstrom Petroleum Services, For The Fuel Management Hardware And Software Update In An Amount Not To Exceed $11,206
D. Resolution No. R-90-18 A Resolution Waiving The Competitive Bid Process And Accepting Proposals For The Hardware And Software Updates From The Following: Computerized Fleet Analysis (Dba: Cfa Software, Inc.) Cfa Hardware And Software Update In An Amount Not To Exceed $23,682
E. Resolution No. R-91-18 A Resolution Accepting A Proposal From Associated Technical Services Ltd (Ats) For The 2018 Water Leak Survey, In The Amount Of $9,472.32 For The Leak Detection Phase And A Per Unit Cost For The Leak Location Phase In The Amount Of $420.00 Per Mainline Or Service Leak, And $95.00 Per Fire Hydrant Leak Or Mainline Valve For A Total Amount Not To Exceed $14,500.00
F. Resolution No. R-92-18 A Resolution Waiving The Competitive Bidding Process And Authorizing The Purchase Of The Following Deicing And Anti-Icing Equipment: The Liquid Deicer Dispenser And Sprayer Model, Cp-50-Rc, Electrical Kit, Plumbing Kit, And Freight Cost From Gvm Inc., In An Amount Not To Exceed $12,647, (Equipment $8,000, Electrical Kit $2,612, Plumbing Kit $535 And Delivery $1,500)
G. Resolution No. R-93-18 A Resolution Authorizing The Purchase Of The Following Deicing And Anti-Icing Equipment: 6100 Gallon Storage Tank From Gvm, Inc., In An Amount Not To Exceed $4,783
H. Resolution No. R-94-18 A Resolution Authorizing The Purchase Of The Following Deicing And Antiicing Products: Deicing And Anti-Icing Chemical Product Thermapoint R From Industrial Systems Ltd., The Total Cost Would Be In An Amount Not To Exceed $14,980, (14,000 Gallons X $1.07/Gallon)
I. Resolution No. R-95-18 A Resolution Authorizing The Purchase Of The Following Deicing And Antiicing Equipment: Anti-Icing Equipment-Pre Wet Ice Control Equipment, From Industrial Systems Ltd., For The Total Cost Would Be In An Amount Not To Exceed $4,995
J. Resolution No. R-96-18 A Resolution Waiving The Competitive Bidding Process And Authorizing The Purchase Of The Following Deicing And Anti-Icing Products: The Pretreated Salt Geomelt 55 From Sni Solutions, For The Total Cost Would Be In An Amount Not To Exceed $12,600 (840 Tons X $15/Ton)
K. Resolution No. R-97-18 A Resolution Accepting A Proposal From Allied Door Inc., For The Removal And Replacement Of Five (5) Garage Bay Doors, Hardware And Including Motor Controllers, At The Public Works Facility, Located At 1041 South Frontage Road In An Amount Not To Exceed $26,349.82
L. Consideration Of A Motion Authorizing The City To Initiate A Proposal To Amend The Text Of The Zoning Code Section 5a-2-2-3 (G) For Purposes Of Updating The Variation Criteria
Roll Call:
Ayes: Belczak, Chlystek, Kenny, Marchese, McIvor, Schauer, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
17. NEW BUSINESS
Roll Call:
Ayes: Belczak, Chlystek, Kenny, Marchese, McIvor, Schauer, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
A. Consideration Of A Motion To Approve An Ordinance Granting Site Plan Approval (1035 S. Frontage Road, Sterling Bay)
Mayor Weaver stated New Business Agenda Item A was divided into two separate items: A) site plan approval and B) plat of consolidation.
It was moved by Alderman Belczak and seconded by Alderman Marchese to approve the motion as presented.
Council discussion pursued regarding clarification of the two items for Sterling Bay project. Attorney Donahue, Administrator Vana, Director Gombac, and Matt Lucas, Project Manager-Sterling Bay responded to questions from Council.
Ordinance No. O-19-18 An Ordinance Granting Site Plan Approval And (1035 S. Frontage Road, Sterling Bay)
Roll Call:
Ayes: Belczak, Kenny, Marchese, Schauer
Nays: Chlystek, McIvor, Vaughan
Absent: None
Results: Ayes 4, Nays 3, Absent 0
MOTION DULY CARRIED
B. Consideration Of A Motion To Approve An Ordinance Approving A Plat Of Consolidation (1035 S. Frontage Road, Sterling Bay)
It was moved by Alderman Belczak and seconded by Alderman Schauer to approve the motion as presented.
Attorney Donahue discussed the plat of consolidation and addressed Alderman Chylstek’s inquiry regarding legal requirements.
Ordinance No. O-20-18 An Ordinance Approving A Plat Of Consolidation (1035 S. Frontage Road, Sterling Bay)
Roll Call:
Ayes: Belczak, Kenny, Marchese, Schauer
Nays: Chlystek, McIvor, Vaughan
Absent: None
Results: Ayes 4, Nays 3, Absent 0
MOTION DULY CARRIED
C. Consideration Of A Motion To Approve A Resolution Stating The Position Of The Mayor And City Council Regarding Sterigenics, Willowbrook, Il
Mayor Weaver stated New Business Item B. was changed to Item C.
It was moved by Alderman McIvor and seconded by Alderman Kenny to approve the motion as presented.
Administrator Vana provided an update on the regional meeting he attended on September 28, 2018 with the EPA regarding Sterigenics. Burr Ridge will sponsor a meeting with the EPA next month.
Alderman McIvor commented regarding the need to include other governmental agencies (school districts, Darien Park District, Chamber of Commerce, etc.) on communication involving Sterigenics.
Alderman McIvor recommended hiring an environmental specialist. Alderman Chlystek suggested that City Code be updated to ban ethylene oxide.
Resolution No. R-98-18 A Resolution Stating The Position Of The Mayor And City Council Regarding Sterigenics, Willowbrook, Il
Roll Call:
Ayes: Belczak, Chlystek, McIvor, Kenny, Marchese, Schauer, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
18. QUESTIONS, COMMENTS AND ANNOUNCEMENTS – GENERAL
Alderman Marchese stated he attended the dedication of the National Shrine of St. Therese with Clerk Ragona and Alderman Kenny. The project manager complimented the City of Darien in assisting with the project.
Clerk Ragona announced Darien Women in Business will be hosting “Paint the Town Pink” Ribbon Lighting Ceremony at the Darien Pointe Plaza Clock Tower on October 2, 2018 from 6:30 – 8:30 P.M. to raise cancer awareness and support.
19. ADJOURNMENT
There being no further business to come before the City Council, it was moved by Alderman McIvor and seconded by Alderman Vaughan to adjourn the City Council meeting.
VIA VOICE VOTE – MOTION DULY CARRIED
The City Council meeting adjourned at 9:12 P.M.
https://www.darien.il.us/getattachment/1bcbe980-f86d-45ef-a8f9-ee78c2cb94da/181001.aspx
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