DuPage County Board met Aug. 14.
Here is the agenda provided by the Board:
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
A. Father Tony Taschetta - retired from Mary Queen of Heaven Church, Elmhurst
4. ROLL CALL
5. CHAIRMAN'S REPORT
A. Anniversary Award - Sheila Murphy-Russell, Administrator of the Family Center - 25 years
B. Presentation - Lisle-Woodridge Fire Protection District
6. PUBLIC COMMENT
7. CONSENT ITEMS
A. 2018-13 Approval of Committee Minutes: 6/26 - Finance, Technology, 7/10 - Animal Services, Development, Environmental, Health & Human Services, Judicial & Public Safety, Public Works, Transportation
B. Minutes -- County Board Minutes - 6/26/18
C. Minutes -- County Board Minutes - 7/17/18
D. Payment of Claims -- 07/13/2018 Paylist
E. Payment of Claims -- 7/17/18 Paylist
F. Payment of Claims -- 07/20/2018 Paylist
G. Payment of Claims -- 7/24/18 Paylist
H. Payment of Claims -- 07/27/2018 Paylist
I. Payment of Claims -- 7/31/18 Paylist
J. Payment of Claims -- 08/03/2018 Paylist
K. Payment of Claims -- 08/07/2018 Paylist
L. Wire Transfers -- 08/07/2018 Wire Transfer
M. Consent Item -- County Clerk Financial Report - May, 2018
N. Consent Item -- Treasurer's Report of Monthly Investments and Deposits - July 2018
O. Consent Item -- Consent Agenda 8-14-18
8. COUNTY BOARD - ZAY
Committee Update
A. CB-R-0377-18 RESOLUTION -- Appointment of James Romano to the Highland Hills Sanitary District
B. CB-R-0379-18 RESOLUTION -- Submission of Advisory Questions of Public Policy to the Electors of DuPage County
9. FINANCE - LARSEN
Committee Update
A. FI-R-0367-18 RESOLUTION -- Acceptance and Appropriation of the Illinois
Department of Human Services Supportive Housing Program Grant PY19 Agreements No. FCSXH00172 and FCSXH00352 Company 5000 - Accounting Unit 1760 $208,677.00
B. FI-R-0368-18 RESOLUTION -- Acceptance And Appropriation of the HUD 2017 Continuum of Care Planning Grant PY19 Agreement No. IL1606L5T141700, Company 5000 Accounting Unit 1510, $128,502
C. FI-R-0369-18 RESOLUTION -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program (LIHEAP) - State Grant FY19 Inter-Governmental Agreement No. 19-254028 Company 5000-Accounting Unit 1495 $2,856,548.00
D. FI-R-0370-18 RESOLUTION -- Revision to Personnel Budget - Aging Case Coordination Unit Fund PY18 5000-1720 - To delete a vacant Case Manager position and add a Community Services Supervisor position for the APS division.
E. FI-R-0372-18 RESOLUTION -- Acceptance of an Extension of the DuPage Convalescent Center Foundation Recreation Therapy Grant PY16 - Company 5000-Accounting Unit 2120
F. FI-R-0373-18 RESOLUTION -- Acceptance and Appropriation of the Victims of Crime Act-Child Advocacy Center Services Program Grant PY19 Agreement No. 216003, Company 5000 - Accounting Unit 6600 $91,168
G. FI-R-0375-18 RESOLUTION -- Additional Appropriation for Liability Insurance Fund Company 1100 Accounting Unit 1212 $1,250,000
H. FI-R-0376-18 RESOLUTION -- Revision to Personnel Budget, Stormwater Management
I. FI-R-0378-18 RESOLUTION -- Budget Transfers 08-14-18 Budget Transfers Various Companies and Accounting Units
J. FI-R-0380-18 RESOLUTION -- Placing Names on Payroll
K. FI-R-0251-18 RESOLUTION -- Recommendation for the approval to enter into an Agreement with Canon Solutions America, Inc., for Multifunctional Device Equipment, Supplies Software and Service Solutions and through the National IPA, extend the agreement to other public sector entities, for the period of October 1, 2018 through September 30, 2023. Contract pursuant to the Intergovernmental Cooperation Act (National Intergovernmental Purchasing Alliance - National IPA)
L. FI-P-0204-18 Recommendation for the approval of a contract purchase order to Canon Solutions America, Inc., for Multifunctional Device Equipment, Supplies, Software and Service Solutions for all County Departments, covering the period of October 1, 2018 through September 30, 2023, for a contract total amount not to exceed $1,434,498, RFP 18-020-LG, Contract pursuant to the Intergovernmental Cooperation Act (National IPA)
10. DEVELOPMENT - TORNATORE
Committee Update
Regulatory Services
A. DC-O-0048-18 ORDINANCE -- Z18-009-Webb: To approve the following zoning relief: 1. A Variation to allow an accessory structure (pond cover) in front of the front wall of the house. (If the County Board seeks to approve the zoning relief it will require a ¾ majority vote {14 votes} to approve based on the recommendation to deny by the Zoning Board of Appeals). (Downers Grove/ District 3) ZBA VOTE (to Deny): 6 Ayes, 0 Nays, 1 Absent Development Committee Vote (to Approve): 5 Ayes, 1 Nay
B. DC-O-0049-18 ORDINANCE -- Z18-017 – Patel: To approve the following zoning relief: 1. Conditional Use of¬ parking in rear of property when not leading to a valid parking spot. (If the County Board seeks to approve the zoning relief it will require a ¾ majority vote {14 votes} to approve based on the recommendation to deny by the Zoning Board of Appeals). (Downers Grove N/ District 3) The Zoning Hearing Officer recommended to deny Z18-017 Patel. DuPage County Development Committee Vote (Motion to approve failed): 0 Ayes, 6 Nays, 0 Absent
C. DC-O-0050-18 ORDINANCE -- Z18-022 – RJ Concrete, LLC.: To approve the following zoning relief: 1. Variation to allow driveway and parking spaces to be gravel. (If the County Board seeks to approve the zoning relief it will require a ¾ majority vote {14 votes} to approve based on the recommendation to deny by the Zoning Board of Appeals). (York/ District 2) The Zoning Hearing Officer recommended to deny Z18-022 RJ Concrete, LLC. DuPage County Development Committee Vote (Motion to approve failed): 0 Ayes, 6 Nays, 0 Absent
D. DC-O-0051-18 ORDINANCE -- Z18-026 – Calvary United Pentecostal Church: To approve the following zoning relief: 1. A Variation to extend parking lot to match existing parking lot setbacks from 20 feet to approximately 6 feet. (Addison/ District 1) The Zoning Hearing Officer recommended to approve Z18-026 Calvary United Pentecostal Church. DuPage County Development Committee Vote to Approve: 6 Ayes, 0 Nays, 0 Absent
E. DC-O-0052-18 ORDINANCE -- Z18-034 – Casey: To approve the following zoning relief: 1. Variation to reduce lot size; Lot 1 to approximately 70,585 sq. ft. and Lot 2 to approximately 76,145 sq. ft. (Winfield/ District 6) The Zoning Hearing Officer recommended to approve Z18-034 Casey. DuPage County Development Committee Vote to Approve: 6 Ayes, 0 Nays, 0 Absent
F. DC-O-0053-18 ORDINANCE -- Z18-035 – Schweinberg: To approve the following zoning relief: 1. A Conditional use to allow an existing shed on property where the shed has existed more than 5 years, to be less than 10 feet from side property line (approx. 7 feet 5 inches). (Downers Grove S./ District 3) The Zoning Hearing Officer recommended to approve Z18-035 Schweinberg. DuPage County Development Committee Vote to Approve: 6 Ayes, 0 Nays, 0 Absent
G. DC-O-0054-18 ORDINANCE -- Z18-036 – Foster: To approve the following zoning relief: 1. A Conditional Use to have an Accessory Building (existing shed) to remain approximately 2 feet and 6 inches from the property line. (Bloomingdale/ District 1) The Zoning Hearing Officer recommended to approve Z18-036 Foster. DuPage County Development Committee Vote to Approve: 6 Ayes, 0 Nays, 0 Absent
H. DC-O-0055-18 ORDINANCE -- Z18-037– Miller: To approve the following zoning relief: 1. A Variation requesting to increase (existing) detached garage size, which currently exceeds the allowable 850 sq. ft. by approximately 302 sq. (Wayne/ District 6) The Zoning Hearing Officer recommended to approve Z18-037 Miller. DuPage County Development Committee Vote to Approve: 6 Ayes, 0 Nays, 0 Absent
I. DC-O-0056-18 ORDINANCE -- Z18-044 – Hartung: To approve the following zoning relief: 1. Conditional Use to allow an existing detached garage on property where the garage has existed more than 5 years, to be less than 7.5 feet from interior side property line (approx. 5.45 feet). (Lisle/ District 2) The Zoning Hearing Officer recommended to approve Z18-044 Hartung. DuPage County Development Committee Vote to Approve: 6 Ayes, 0 Nays, 0 Absent
11. HEALTH & HUMAN SERVICES - HART
Committee Update
A. HHS-R-0371-18 RESOLUTION -- Approval of issuance of payments by DuPage County to energy assistance providers through the Low Income Home Energy Assistance Program (LIHEAP) State Grant FY19 No. 19-254028 in the amount of $2,542,328.00
B. HHS-P-0211-18 Recommendation for the issuance of a contract purchase order to ARxIUM, Inc., to provide supplies for the medication dispensing machine, for the DuPage Care Center, for the period August 16, 2018 through August 15, 2019, for a contract total amount not to exceed $25,000.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. (Supplies for medication dispensing machine in Pharmacy)
C. HHS-P-0218-18 Recommendation for the approval of a contract purchase order to Professional Clinical Laboratories dba PCL Alverno, for patient laboratory services, for the DuPage Care Center, for the period August 22, 2018 through August 21, 2019, for a contract total amount not to exceed $31,000.00, per sole Proposal #P17-136-GV, first of three one-year optional renewals.
D. Change Order -- HHS-P-0202A-17 Amendment to Resolution HHS-P-0202-17, County Contract 2649-0001 SERV, issued to DuPage Federation/LARC, to provide face-to-face and telephonic interpreter services to the Senior Services unit in Community Services for the period of July 15, 2017 through July 14, 2018, to increase encumbrance in the amount of $8,000.00, resulting in an amended contract total for DuPage Federation/LARC not to exceed $58,000.00, an increase of 16%
E. Change Order -- HHS-CO-0006A-18 - Amendment to Resolution HHS-CO-0006-18 (purchase order 2486-0001 SERV), issued to Great Lakes Coca-Cola Distribution, LLC, for canned and bottled beverages to be sold in three (3) County Cafe's for the period May 1, 2017 through July 29, 2018, to increase encumbrance in the amount of $3,500.00, resulting in an amended contract total amount not to exceed $33,300.00, an increase of 11.74%. (2486-0001 SERV)
F. Authorization for Overnight Travel -- Community Services Manager to attend the Regional Ombudsman Quarterly Meeting in Springfield, Illinois from August 22, 2018 through August 23, 2018. Expenses to include transportation, lodging, and per diem for approximate total of $390.00. Senior Grant funded 5000-1720.
G. Authorization for Overnight Travel -- Community Services - Information and Referral Administrator to attend the Illinois Alliance of Information and Referral Systems (AIRS) Board Meeting & Annual Conference in Bloomington, Illinois from September 17, 2018 through September 19, 2018. Expenses to include registration, lodging, miscellaneous (parking, mileage, etc.), and per diem for approximate total of $576.80. Community Services Block Grant (CSBG) funded.
H. Authorization for Overnight Travel -- Community Services Manager to attend the Illinois Alliance of Information and Referral Systems (AIRS) Annual Conference to maintain the Certified Information and Referral Specialist (C.I.R.S.) certification, in Bloomington, Illinois, from September 17, 2018 through September 19, 2018. Expenses to include registration, lodging, and per diem for approximate total of $489.50. CSBG Grant funded 5000-1650.
I. Authorization for Overnight Travel -- Community Services Senior Research Coordinator to attend the Illinois Alliance of Information and Referral Systems (AIRS) Annual Conference to obtain the Resource Specialist (C.R.S.) Certification in Bloomington, Illinois, from September 18, 2018 through September 19, 2018. Expenses to include registration, lodging, reference materials, and per diem for approximate total of $339.75.
J. Authorization for Overnight Travel -- Community Services - Two (2) Senior Services staff members to attend the Illinois Alliance of Information and Referral Systems (AIRS) Annual Conference training to obtain/maintain the Certified Information and Referral Specialist Aging/Disabled (C.I.R.S.) A/D Certification, in Bloomington, Illinois, from September 18, 2018 through September 19, 2018. Expenses to include registration, lodging, miscellaneous expenses (parking, mileage, etc.), and per diem for approximate combined total of $789.50. Senior Grant funded 5000-1720.
K. Authorization for Overnight Travel -- Community Services - Three (3) LIHEAP staff members to attend the Illinois Alliance of Information and Referral Systems (AIRS) Annual Conference training to obtain/maintain the Certified Information and Referral Specialist (C.I.R.S.) Aging/Disabled (A/D) certification, in Bloomington, Illinois, from September 18, 2018 through September 19, 2018. Expenses to include registration, lodging, miscellaneous expenses (parking, mileage, etc.), and per diem for approximate combined total of $1290.00. LIHEAP Grant funded 5000-1420.
L. Authorization for Overnight Travel -- Community Services - Four (4) Information & Referral Specialists to attend the Illinois Alliance of Information and Referral Systems (AIRS) Annual Conference to obtain/maintain the Certified Information and Referral Specialist (C.I.R.S.) Aging/Disabled (A/D) certification, in Bloomington, Illinois, from September 18, 2018 through September 19, 2018. Expenses to include registration, lodging, and per diem for approximate combined total of $1279.00. CSBG Grant funded 5000-1650.
M. Authorization for Overnight Travel -- Community Services - Two (2) LIHEAP Staff to attend the Annual LIHEAP Policy and Procedure workshop in Springfield, Illinois from August 28, 2018 through August 29, 2018. Expenses to include transportation, lodging, miscellaneous expenses (parking, mileage, etc.), and per diem for approximate combined total of $850.00. LIHEAP Grant funded 5000-1420.
12. JUDICIAL/PUBLIC SAFETY - ECKHOFF
Committee Update
A. JPS-P-0212-18 Recommendation for the approval of a contract purchase order to Logicalis, Inc., to provide IBM Lenovo Professional Technical Support along with needed hardware and software for the computer system of the Circuit Court Clerk, covering the period of September 1, 2018 to August 31, 2019, for a contract total amount of $205,331.62. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4- 108 (1) (b).
B. JPS-P-0213-18 Recommendation for the approval of a contract purchase order to Der Graphics and Custom Filing Inc., to provide the 2019 Case File System for the Circuit Court Clerk, for a contract total amount not to exceed $34,213.00. Per lowest responsible bid #18-151-GV.
C. JPS-P-0214-18 Recommendation for the approval of a contract purchase order to Telelanguage, Inc., to provide video remote and telephonic interpreting services for the Circuit Court and Probation and Court Services, covering the period of September 1, 2018 through August 31, 2019, for a contract total amount not to exceed $30,000, per Proposal 17-196-JM
D. Authorization for Overnight Travel -- Authorization to Travel - OHSEM Director to travel to Springfield, IL on September 4th through September 6, 2018 to attend the IEMA Training Summit. Costs are being are covered by DCHD PHEP grant funds. The approximate cost of this training is $0.00.
E. Authorization for Overnight Travel -- Authorization to Travel - OHSEM Supervisor to travel to Springfield, IL on September 4th through September 6, 2018 to attend the IEMA Training Summit. Costs are being are covered by DCHD PHEP grant funds. The approximate cost of this training is $0.00.
F. Authorization for Overnight Travel -- Authorization to Travel - OHSEM Coordinator to travel to Springfield, IL on September 4th through September 6, 2018 to attend the IEMA Training Summit. Costs are being are covered by DCHD PHEP grant funds. The approximate cost of this training is $0.00.
G. Authorization for Overnight Travel -- Authorization to Travel - OHSEM Coordinator to travel to Springfield, IL on September 4th through September 6, 2018 to attend the IEMA Training Summit. Costs are being are covered by DCHD PHEP grant funds. The approximate cost of this training is $0.00.
H. Authorization for Overnight Travel -- Authorization to Travel - OHSEM Specialist to travel to Springfield, IL on September 4th through September 6, 2018 to attend the IEMA Training Summit. Costs are being are covered by DCHD PHEP grant funds. The approximate cost of this training is $0.00.
13. PUBLIC WORKS - HEALY
Committee Update
A. FM-P-0215-18 Recommendation for the approval of a contract purchase order to Fox Valley Fire & Safety Co., for preventative maintenance, testing and repair of the Non- Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for the period August 28, 2018 through August 27, 2019, for a total contract amount not to exceed $161,170.00, per lowest responsible bid #18-153-GV. (Facilities Management portion is $148,200.00, Animal Services portion is $3,570.00, Division of Transportation portion is $2,400.00, and Public Works portion is $7,000.00)
B. FM-P-0216-18 Recommendation for the approval of a contract purchase order to Warehouse Direct, Inc., for maintenance, repair, repair parts for janitorial cleaning equipment and Host cleaning products, for Facilities Management, for the period August 24, 2018 through August 23, 2019, for a total contract amount not to exceed $25,000.00, per renewal option under bid award #16-157-BF, first option to renew
C. FM-P-0217-18 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., for security system maintenance and repair services, as needed, for the Jail, Judicial Office Facility and Work Release, for Facilities Management, for the period September 14, 2018 through September 13, 2019, for a total contract amount not to exceed $33,042.00, per renewal option under bid award #16-159-BF, second option to renew
D. PW-P-0219-18 Recommendation for the approval of a contract purchase order to Currie Motors Frankfort, Inc., for the purchase of two (2) 2018 Ford Escapes for Public Works, for a contract total amount not to exceed $38,784.00. Contract let pursuant to the Governmental Joint Purchasing Act, per Suburban Purchasing Cooperative Contract #165, pricing in compliance with 30 ILCS 525/2 “Government Joint Purchasing Act”.
E. PW-P-0220-18 Recommendation for the approval of a contract purchase order to Parkson Corporation, for the rehabilitation of the Aqua Guard bar/filter screen at the Knollwood Wastewater Treatment Facility, for a contract total amount not to exceed $319,908.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source (rehab of bar/filter screen)
14. STORMWATER - ZAY
Committee Update
A. SM-O-0057-18 ORDINANCE -- Stormwater Review Permit Fees for Chapter 15 of the DuPage County Code - DuPage County Countywide Stormwater and Flood Plain Ordinance (Waive First Reading).
B. 2018-194 (Discharge Stormwater Management Committee) Recommendation for the approval of a contract purchase order to Xylem DeWatering Solutions, inc., for Quarry Dewatering System, for Stormwater Management, for a contract total amount not to exceed $11,430.00; per Lowest Responsible Quote Z18-170-GV
15. TECHNOLOGY - WILEY
Committee Update
A. TE-P-0221-18 Recommendation for the approval of a contract purchase order to Dynamic Solutions Group, LLC d/b/a The Fax Guys for Right Fax hardware, licensing, and support, for Information Technology. This contract covers the period of September 1, 2018 through September 1, 2019, for a contract total amount of $25,725. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00
B. TE-P-0222-18 Recommendation for the approval of a contract purchase order to Infor (US) Inc. for final payment of outstanding deliverables and final acceptance of the ERP implementation, for Information Technology, for a contract total amount of $193,740.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). The ERP implementation was originally awarded to Ciber; however, Infor acquired Ciber in March of 2018, prior to the final invoices being issued and payment being made.
C. Change Order -- TE-P-0015A-18 - Amendment to Resolution TE-P-0015-18 (County Contract 2997-0001-SERV) issued to P&M Holding Group, LLP d/b/a Plante Moran, PLLC, for professional services to prepare and assist DuPage County with a needs assessment, development of a plan of action, and development of an RFP for a replacement Real Estate and Tax System, for Information Technology, to increase the contract amount by $43,610.00 in order to add the next phase in which Plante Moran will assist with vendor selection and procurement, resulting in an amended contract total of $269,610.00, an increase of 19.30%.
D. Authorization to Travel -- Approval is requested to have the GIS Manager attend the Pictometry FutureView Conference in Austin, Texas from August 27, 2018 through August 30, 2018, for an approximate cost of $341.00.
E. Authorization to Travel -- Approval is requested to have a Web Developer attend the National Association of Government Web Professionals (NAGW) 2018 National Conference in Pittsburgh, Pennsylvania from September 10 through September 14, 2018, for an approximate cost of $1,965.25.
16. TRANSPORTATION - PUCHALSKI
Committee Update
A. DT-R-0364-18 RESOLUTION -- Awarding Resolution to A Lamp Concrete Contractors, Inc., for drainage improvements along CH 25/Meyers Road, from 16th Street to 18th Street, Section 18-00201-03-DR, for an estimated County cost of $139,288.85; Per low bid
B. DT-R-0366-18 RESOLUTION -- Intergovernmental Agreement between the County of DuPage and the Downers Grove Township Road District for the 2018 Downers Grove Township Road Maintenance Program, Section 18-03000-01-GM (No County cost)
C. DT-P-0209-18 Recommendation for the approval of a contract purchase order to Roland Machinery Exchange, d/b/a Roland Machinery Company, to furnish and deliver two (2) tandem rollers for the Division of Transportation, for a contract total not to exceed $168,310.00; Per lowest responsible bid 18-107-LG
D. DT-P-0210-18 Recommendation for the approval of a contract purchase order to Standard Equipment Company, to furnish and deliver one (1) Street Sweeper for the Division of Transportation, for a contract total not to exceed $326,574.00; Per lowest responsible bid 18-103-LG
E. DT-O-0047-18 ORDINANCE -- Ordinance for the Alteration of Speed Limit along various streets located within Winfield Township, from 30 MPH to 25 MPH
F. Action Item -- DT-R-0355A-17 – Amendment to Resolution DT-R-0355-17, issued to Brothers Asphalt Paving, Inc., for the 2017 Downers Grove Township Road Resurfacing Program, Section 17-03000-01-GM, to decrease the funding in the amount of $3,465.39, resulting in a final County cost of $558,023.99, a decrease of 0.62%
G. Action Item -- DT-0008A-10 – Amendment to Resolution DT-0008-10, Intergovernmental Agreement between the County of DuPage and the Village of Glen Ellyn, for intersection improvements at CH 7/St. Charles Road at Riford Road, Section 03-00297-02-CH, to decrease the funding in the amount of $65,229.04, resulting in a final County cost of $287,860.96, a decrease of 18.47%
17. UNFINISHED BUSINESS
18. NEW BUSINESS
19. EXECUTIVE SESSION
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (11) - Pending Litigation
B. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters
20. MEETING ADJOURNED
A. This Meeting is adjourned to Tuesday, August 28, 2018 at 10:00 a.m.
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