Village of Bloomingdale Committee of the Whole met Aug. 14.
Here is the minutes provided by the Committee:
Call to Order
The Standing Committee of the Whole Meeting of August 14, 2017 was called to order by Village President Coladipietro at 6:03 p.m.
Roll Call
Upon Roll Call by the Village Clerk, those in attendance were:
Present: Mayor Coladipietro, Trustees Bolen, Ackerman, Von Huben, Belmonte, and Hovde Absent: Trustee Bucaro
Quorum Present
Administrative Staff Present Village Administrator, P. Scalera Assistant Village Administrator, B. Weber Village Attorney, M. Castaldo, Jr. Finance Director, G. Szott
Open Floor to the Public
For the record, there was no public present
Discussion Items
A) Facilities Infrastructure
1) Discussion of FY18 Pump Stations Roof Replacement Project Mr. Scalera noted that $35,000 was allocated to the roof replacement at the Winston Pump Station and Carriage Way Pump Station. He noted that these are the original roofs constructed in 1992. He noted several bids were received, and Total Systems Roofing Inc. was the low bid at $34,506.00. He commented that Total Systems Roofing has done other work in the Village satisfactorily. He stated that a 10% contingency was added to the bid in the event that a new deck or other unforeseen work would be needed. He noted that this was under budget. Therefore, $37,957 will be requested for approval at the August 28 Board meeting.
B) Public Safety
1) Discussion of Purchase of Four (4) Squad Cars It was noted that Chief Giammarese was absent due to receiving an award at District 13 tonight. Mr. Scalera stated that nine (9) replacement vehicles were budgeted in the amount of $270,000. Tonight, they were discussing the replacement of four (4) marked squad cars for a total amount of $142,712.00 which includes licenses, titles, LED lighting, etc. There was some discussion regarding the carbon monoxide problems on this vehicle when modifying them. This will be placed on the next agenda, but Mr. Scalera will look into the modifications being rectified.
2) Discussion of Drone Ordinance
Mr. Scalera noted that there really haven't been any problems or issues with drones, but the Village was being pro-active in having an ordinance in place. There was discussion on items included in the ordinance such as only being used on the owner's property or with permission on other property, 400 above ground, 500' distance from the water reclamation facility, no firearms or weapons, the hours of operation, a $500 violation fee, and 5 miles distance from an airport. There was further review of the airport provision and after much discussion, it was agreed to leave that portion out as it would fall under the FAA rules and regulations. It was pointed out that realtors have been using drones. Lastly, it was noted that the point was to have an ordinance in place to allow the Police Department to investigate if complaints are received.
3) Discussion of IGA with DuPage County regarding Records System Mr. Scalera stated that this is an intergovernmental agreement with Village and DuPage County working under a grant from the Illinois Criminal Justice Authority to develop a justice information system to integrate all aspects of the criminal justice system into one countywide program. The project is called the DuPage Justice information System (DuJIS). There was considerable discussion on the benefits, having single data entry, reducing costs, and able to share information throughout the county.
The DuPage Mayors and Managers Committee (DMMC) would have oversight; it would consist of 12 members, requiring 9 affirmative votes. The 12 members would include 6 from the county, and 6 from municipalities. They would develop rules and regulations and prepare the budget. The cost would be determined by the number of users, with Bloomingdale having 57 users. The fee the first year was $42,895, and increasing slightly in the following years. The initial start-up fee was $118,000. Discussion ensued regarding the fees. There was discussion on staff, with the county hiring the staff, the municipality owning the data, but the county owning and maintaining the equipment. Mr. Scalera stated that counsel reviewed this agreement. Part of the costs were not completely determined and the County wants this agreement in place to assure all agencies participate. Mr. Scalera was asked to double check the costs and get more concrete numbers. The DMMC will get the members and Mr. Scalera was asked to consider being on the 12 member committee. It was noted according to Chief Giammarese, it would be beneficial. Lastly, the Mayor asked when this needed to be done, and answered that we have until September.
C. Planning & Zoning
1) Discussion of Resolution in Support of the Renovation and Redevelopment of Stratford Square
Mall Mr. Scalera noted that this agreement with Stratford Square declares the Village's support to work with the mall ownership to discuss a possible Phase 2 agreement for redevelopment, however, he noted it is non-binding.
The Mayor reiterated that this non-binding language shows our good faith in working with the mall, for additional cash investment for re-tenanting and additional tenants, primarily for the lender. Mr. Castaldo commented that no lender can rely on this document. There was discussion on benchmarks for tenants, being open to ideas to spark new life into the mall, and Mr. Scalera stated that the mall ownership is very receptive to this. It was again noted that this is not an extension of the previous sales tax agreement, but allows all to move forward with the space.
Information
Mr. Scalera noted that he hoped to move forward with the new format to reach the 7:00 p.m. mark for the Village Board meeting. If there was not enough information, the SCOW meeting could be cancelled. He commented that it provided staff with a better structure and hoped to continue this at the next meeting, and that it will work for everyone.
Comments From The Public (Agenda Items Only)
Motion by Trustee Hovde, seconded by Trustee Von Huben, to open the floor to the public. All Trustees present voted Aye.
Motion Declared Carried
Mr. Keith Venard, 202 Glengarry Drive, Unit 105, addressed the Board and stated that the fireworks show in Bloomingdale was the best he had ever seen! He expressly wanted to acknowledge Fire Chief Jeff Janus for going above and beyond. He stated he assisted him and his wife after the fireworks in taking them in a golf cart to their car. He was most appreciative of everything and wanted the Board to know. The Mayor thanked him for coming in.
Mr. Scalera also noted that both Chief Janus and Chief Giammarese had assisted residents and they were looking into having something more next year, possibly shuttles to the parking lot.
Motion by Trustee Hovde, seconded by Trustee Von Huben, to close the floor to the public. All Trustees present voted Aye.
Motion Declared Carried
Adjournment
Motion by Trustee Hovde, seconded by Trustee Bolen, to adjourn the Standing Committee of the Whole Meeting of August 14, 2017 at 6:40 p.m. All Trustees present voted AYE.
Motion Declared Carried - Meeting Adjourned
http://www.villageofbloomingdale.org/AgendaCenter/ViewFile/Minutes/_08142017-430
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