Village of Bloomingdale Board of Trustees and Committee of the Whole met March 27.
Here is the minutes provided by the Committee:
Call to Order:
The meeting was called to order by Village Clerk Michelotti at 7:00 p.m.
Roll Call:
Upon Roll Call by the Village Clerk, those in attendance were:
Present: Trustees. Von Huben, Hovde, Bolen, and Bucaro
Absent: Mayor Coladipietro, Trustees Ackerman and Belmonte
Quorum Present:
Motion by Trustee Bolen, seconded by Trustee Hovde, to appoint Trustee Von Huben as Acting Chair for the meeting. All Trustees present voted Aye.
Motion Declared Carried
Pledge of Allegiance
Audience Participation:
Motion by Trustee Hovde, seconded by Trustee Bolen, to open the floor to the public. All Trustees present voted Aye.
Motion Declared Carried
No One Came forward.
Motion by Trustee Bolen, seconded by Trustee Bucaro, to close the floor to the public. All Trustees present voted Aye.
Motion Declared Carried
Approval of Agenda:
Motion by Trustee Hovde, seconded by Trustee Bolen, to Approve the Agenda of the March 27, 2017 Village Board and Standing Committee of the Whole Meeting. All Trustees present Voted Aye.
Motion Declared Carried
Approval of Minutes:
Motion by Trustee Bolen, seconded by Trustee Hovde, to Approve the Minutes of the March 13, 2017 Village Board and Standing Committee of the Whole Meeting. All Trustees present Voted Aye.
Motion Declared Carried
Motion by Trustee Bolen, seconded by Trustee Hovde, to Approve the Minutes of the March 20, 2017 Standing Committee of the Whole Meeting. All Trustees present voted Aye.
Motion Declared Carried
Presentation of Items from Consent Agenda:
The Village Clerk read aloud the items to be placed on the Consent Agenda.
Consent Agenda:
Planning, Zoning and Environmental
1. Ordinance No. 2017-10: An ordinance granting special use to operate additional amusement devices on the property commonly known as 107 Stratford square drive - Toplay VR and to Waive the reading thereof and the second consideration.
Traffic and Streets
1. To approve award of the FY18 Asphalt Material Procurement contract to Du-Kane Asphalt Company and to authorize Village staff to procure asphalt materials on a 'spot market' basis pursuant to Section 3-2-6 F of the Village Code in the event that the awarded asphalt supplier is unable to provide materials when requested by the Village.
2. To award the contract for the 2017 (FY18) Annual Pavement Marking/Recessed Reflective Pavement Marker Program to Maintenance Coatings Co., 543 Woodbury St, South Elgin, IL 60177 in the amount of $48,609.98.
3. To authorize the Village Administrator to execute the attached Purchase Approval dated March 22, 2017 to Pipe-View LLC in the amount of $34,745.60 for the balance of the FY 17 Television Inspection of Sanitary and Storm Sewers and for the Village Board to approve the net increase to the contract with Pipe-View LLC, 203 Farmwood Lin, LaPorte, IN46350 in the amount of $16,639.95 for the FY17 Television Inspection of Sanitary and Storm Sewers
Finance and Administration
1. Resolution No. 2017-R-06: A resolution approving amendments to the employee personnel manual section 14 (illness and disability provisions)
2. To authorize Purchase Approval to ATI Inc. in the amount of $20,690.00 for a three year term of support and maintenance of the telephone and voicemail systems for the period beginning March 16, 2017 and ending March 15, 2020.
Motion by Trustee Bolen, seconded by Trustee Bucaro, to Establish and place items on the Consent Agenda.
Ayes: Trustees Bolen, Bucaro, Hovde and Von Huben
Nays: None
Absent: Mayor Coladipietro, Trustees Ackerman and Belmonte
Motion Declared Carried
Motion by Trustee Bolen, seconded by Trustee Bucaro, to Approve the Consent Agenda as presented.
Ayes: Trustees Bolen, Bucaro, Hovde and Von Huben
Nays: None
Absent: Mayor Coladipietro, Trustees Ackerman and Belmonte
Motion Declared Carried
Discussion Items:
Planning, Zoning and Environmental - Trustee Hovde
1. Ordinance amending Title IV Chapter 2 Alcoholic Beverages. Trustee Hovde noted that the video gaming section was removed and will be discussed further in the future.
Motion by Trustee Hovde, Seconded by Trustee Bolen, to Approve Ordinance No. 2017-11: An Ordinance Amending Title IV Chapter 2 Alcoholic Beverages.
Ayes: Trustees Hovde, Bolen, Bucaro, and Von Huben
Nays: None
Absent: Mayor Coladipietro, Trustees Ackerman and Belmonte
Motion Declared Carried
2. Approval of Amendment to Ordinance No. 89-07 with Parking Exceptions - Sola Salon Mr. Gascoigne commented on the security concern over the parking in the back lot when the discussions took place. The applicant stated that in addition to the improved lighting, they will add two (2) cameras in the back of the building which will have direct access by the Police Department.
Motion by Trustee Hovde, seconded by Trustee Bolen, to Approve Ordinance No. 2017-12: An ordinance granting exceptions to the Village of Bloomingdale zoning code and amending ordinance no. 89-07 for the property commonly referred to as 400 west army Trailroad - solasalon.
Ayes: Trustees Hovde, Bolen, Bucaro, and Von Huben
Nays: None
Absent: Mayor Coladipietro, Trustees Ackerman and Belmonte
Motion Declared Carried
Traffic And Streets - Trustee Belmonte
1. Fiscal Year 2018 (2017-2018 Snow Season) Sodium Chloride (Rock Salt) Procurement Authorization to Execute the DuPage County Joint Purchasing Requisition due March 31, 2017
Mr. Scalera noted that we had worked with Du DOT contract in the past and it has worked out Well.
Motion by Trustee Bucaro, seconded by Trustee Bolen, to:
1. Authorize staff to execute and submit the necessary paperWork pursuant to submittal requirements and deadlines to participate in the DuOOT joint purchasing contract to procure bulk rock salt for FY18; and
2. to submit a requisition to purchase a base amount of 1,000 tons, with a guaranteed minimum amount of 800 tons (80%), with an option to purchase up to 1,300 tons (130%).
Ayes: Trustees Bucaro, Bolen, Hovde, and Von Huben
Nays: None
Absent: Mayor Coladipietro, Trustees Ackerman and Belmonte
Motion Declared Carried
Finance & Administration - Tustee Boe
1. Approval Authorizing the Village President to enter into a Purchase and Sale Agreement with Wolfden Brewing Company for 112 W. Lake Street
Mr. Scalera noted that this agreement was discussed and agreed upon to move forward. Once it is signed and executed, the scope of the renovations can be assessed. The Owners hope to have this up and running before the end of the year. Trustee Hovde Commented that at the last SCOW meeting it was noted that the agreement should protect the Village as far as mechanics liens if they default and Counselor Castaldo agreed and noted there was a clause as well as earnest money.
Motion by Trustee Bolen, seconded by Trustee Hovde, to Approve Authorization for Village President to enter into a Purchase and Sale Agreement with Wolfden Brewing Company for 112 W. Lake Street.
Ayes: Trustees Bolen, Hovce, Bucaro, and Von Huben
Nays: None
Absent: Mayor Coladipietro, Trustees Ackerman and Belmonte
Motion Declared Carried
2. Warrant #2 for the Month of March, 2017 - $1,267,668.06
Motion by Trustee Bolen, seconded by Trustee Bucaro, to Approve Warrant #2 for the Month of March, 2017 in the amount of $1,267,668.06, as presented.
Ayes: Trustees Bolen, Bucaro, Hovde, and Von Huben
Nays: None
Absent: Mayor Coladipietro, Trustees Ackerman and Belmonte
Motion Declared Carried
Other Business:
None
Meeting Reminders:
Monday, April 3, 2017 - Standing Committee of the Whole Meeting
Monday, April 10, 2017 - Village Board Meeting
Monday, April 17, 2017 - Standing Committee of the Whole Meeting Monday,
April 24, 2017 - Village Board Meeting
Administrative Staff Reports:
1. Village Administrator, P. Scalera
No report.
2. Assistant Administrator, B. E. Weber
Ms. Weber stated that the yard waste collection will begin in April. She also mentioned that the electronics recycling will be on the 1 Saturday each month beginning this next Saturday, April 1 at the Township. She noted that Berkshire/Hathaway is sponsoring paper shredding on Saturday, May 6. It was questioned when brush pick-up would begin and answered starting Monday, April 17.
3. Village Attorney, M. Castaldo, Jr.
No report.
4. Director of Village Services, M. D. Marchi
Mr. Marchi was absent.
5. Human Resources Director, K. Argo
Ms. Argo stated that two (2) new Police Officers will begin tomorrow and a Waste Water Treatment Plant Operator will begin in April. She noted that they will be moving forward with the Benefits Management System. She stated that there will be training in April for the Performance
Management System as well as training with the Illinois Department of Human Rights on diversity.
6. Finance Director, G. L. Szott
No report.
7. Chief of Police, F. Giammarese
Chief Giammarese reiterated that two (2) Police Officers were hired. He also noted that Probationary Police Officer Tyler Bzdelik was being deployed by the National Guard. Lastly, he stated that this Wednesday, there is a benefit for Officer Raymond Murrell at Buffalo Wild Wings from 11:30 a.m. to 11:00 p.m. for a memorial in Washington DC. It was questioned if it included carry out and Chief Giammarese stated he thought so but will look into it.
8. Economic & Development Coordinator, S. Gascoigne
No report.
Comments from the Public (Agenda Items Only) Motion by Trustee Bolen, seconded by Trustee Hovde, to open the floor to the public. All Trustees present voted Aye.
Motion Declared Carried
Ms. Marie Parise of Schaumburg addressed the Board to ask what was happening with Indian Lakes. She stated her sister lives in Bloomingdale and she had money down on the new homes at Springfield Pointe. When that fell through, she was able to get her money back, but was still interested in moving here. She was in favor of the homes to be built by Indian Lakes. Mr. Scalera stated that Indian Lakes held meetings with surrounding neighbors, but nothing was brought forth to the Village. He noted it would be a long process, with public hearings, re-zoning, etc. There was some discussion regarding the builder, and noted it could be a while since nothing has yet to be brought before the Plan Commission.
Motion by Trustee Hovde, seconded by Trustee Bucaro, to close the floor to the public. All Trustees present voted Aye.
Motion Declared Carried
Adjournment:
Motion by Trustee Hovde, seconded by Trustee Bolen, to adjourn the meeting of March 27, 2017 at 7:21 p.m. All Trustees present voted Aye.
Motion Declared Carried - Meeting Adjourned
http://www.villageofbloomingdale.org/AgendaCenter/ViewFile/Minutes/_03272017-409
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