Dupage Policy Journal

Village of Bloomingdale Board of Trustees met April 10.

Here is the minutes as provided by the Board:

CALL TO ORDER

The meeting was called to order by Village President Coladipietro at 7:00 p.m.

ROLL CALL

Upon Roll Call by the Village Clerk, those in attendance were:

PRESENT: Mayor Coladipietro, Trustees Belmonte, Hovde, Von Huben, Bolen, Bucaro, and

Ackerman

ABSENT: None

QUORUM PRESENT

PLEDGE OF ALLEGIANCE

AUDIENCE PARTICIPATION

Motion by Trustee Ackerman, seconded by Trustee Bolen, to open the floor to the public. All

Trustees present voted AYE.

MOTION DECLARED CARRIED

No one came forward.

Motion by Trustee Bolen, seconded by Trustee Hovde, to close the floor to the public. All

Trustees present voted AYE.

MOTION DECLARED CARRIED

APPROVAL OF AGENDA

Motion by Trustee Von Huben, seconded by Trustee Bolen, to Approve the Agenda of the

April 10, 2017 Village Board and Standing Committee of the Whole Meeting. All Trustees

present voted AYE.

MOTION DECLARED CARRIED

APPROVAL OF MINUTES

Motion by Trustee Bolen, seconded by Trustee Hovde, to Approve the Minutes of the March

27, 2017 Village Board and Standing Committee of the Whole Meeting.

AYES: Trustees Bolen, Hovde, Belmonte, Von Huben, Bucaro, and Ackerman

NAYS: None

MOTION DECLARED CARRIED

Motion by Trustee Von Huben, seconded by Trustee Bolen, to Approve the Minutes of the

April 3, 2017 Standing Committee of the Whole Meeting. All Trustees present voted AYE.

MOTION DECLARED CARRIED

PRESENTATION OF ITEMS FROM CONSENT AGENDA

The Village Clerk read aloud the items to be placed on the Consent Agenda.

CONSENT AGENDA

Facilities Infrastructure

1. To formally refuse bids which were opened on February 23, 2017 for the building

demolition at 4N311 Glen Ellyn Road

Traffic and Streets

1. To award the contract for the 2017 (FY18) Annual Street Improvement Program to

Brothers Asphalt Paving, Inc., 315 S. Stewart Avenue, Addison, IL 60101 in the amount

of $759,483.34 pursuant to bid prices submitted March 16, 2017.

2. To adopt RESOLUTION NO. 2017-R-07: A RESOLUTION FOR IMPROVEMENT BY

MUNICIPALITY UNDER THE IL HIGHWAY CODE TO ENABLE FUNDING THE WORK

USING MOTOR FUEL TAX FUND REVENUES.

3. To adopt RESOLUTION NO. 2017-R-08: A RESOLUTION AUTHORIZING AN

INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF DUPAGE AND

THE VILLAGE OF BLOOMINGDALE FOR IMPROVEMENTS RELATING TO

SIDEWALK REPLACEMENT ON BLOOMINGDALE ROAD (LAKE STREET TO

SCHICK ROAD).

4. To adopt RESOLUTION NO. 2017-R-09: A RESOLUTION AUTHORIZING AN

AGREEMENT BETWEEN THE VILLAGE OF BLOOMINGDALE, DUPAGE COUNTY,

ILLINOIS AND SPRINGBROOK VILLAS HOMEOWNERS ASSOCIATION.

5. To adopt RESOLUTION NO. 2017-R-10: A RESOLUTION APPROVING A LOCAL

PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION BETWEEN THE

VILLAGE OF BLOOMINGDALE AND THE ILLINOIS DEPARTMENT OF

TRANSPORTATION TO COMPLETE ROAD CONSTRUCTION MAINTENANCE

IMPROVEMENTS TO SPRINGFIELD DRIVE (FAU 3809) FROM ARMY TRAIL ROAD

TO LAKE STREET, BUTTERFIELD DRIVE (FAU 2160) FROM ARMY TRAIL ROAD TO

SPRINGFIELD DRIVE AND THE SPRINGFIELD DRIVE TRAIL EXTENSION USING

FEDERAL SURFACE TRANSPORTATION PROGRAM GRANT FUNDING.

Planning, Zoning and Environmental

1. To adopt ORDINANCE NO. 2017-13: AN ORDINANCE GRANTING REZONING OF

THE SUBJECT PROPERTY FROM, B-4 AUTOMOTIVE TO B-3, GENERAL

BUSINESS, FINAL SITE PLAN APPROVAL, SPECIAL USE FOR A PLANNED

DEVELOPMENT WITH EXCEPTIONS TO THE VILLAGE OF BLOOMINGDALE

ZONING CODE AND REPEAL OF ORDINANCE NUMBER 95-22 FOR THE

PROPERTY COMMONLY REFERRED TO AS 200 EAST LAKE STREET,

BLOOMINGDALE, ILLINOIS – DUNKIN DONUTS and to waive the reading thereof and

the second consideration.

2. To adopt ORDINANCE NO. 2017-14: AN ORDINANCE GRANTING A SPECIAL USE

TO THE VILLAGE OF BLOOMINGDALE ZONING CODE FOR THE PROPERTY

COMMONLY REFERRED TO AS 124 NORTH BLOOMINGDALE ROAD,

BLOOMINGDALE, ILLINOIS – HEALTHY AIR and to waive the reading thereof and the

second consideration.

ACTION ON CONSENT AGENDA

The Mayor asked if there were any items to be removed. There were none.

Motion by Trustee Von Huben, seconded by Trustee Bolen, to establish and place items

presented on Consent Agenda.

AYES: Trustees Belmonte, Hovde, Von Huben, Bolen, Bucaro, and Ackerman

NAYS: None

MOTION DECLARED CARRIED

Motion by Trustee Hovde, seconded by Trustee Von Huben, to approve items on Consent

Agenda as presented.

AYES: Trustees Belmonte, Hovde, Von Huben, Bolen, Bucaro, and Ackerman

NAYS: None

MOTION DECLARED CARRIED

DISCUSSION ITEMS

PLANNING, ZONING AND ENVIRONMENTAL - Trustee Hovde

1. Ordinance to approve special use to allow a massage facility, with exceptions – Gina’s

Dream House

Trustee Hovde asked if there had been massage facilities in any other office buildings and Mr.

Gascoigne answered no.

Motion by Trustee Hovde, seconded by Trustee Ackerman, to approve ORDINANCE NO. 2017-

15: AN ORDINANCE GRANTING SPECIAL USE AND CERTAIN EXCEPTIONS TO THE

VILLAGE OF BLOOMINGDALE ZONING CODE FOR THE PROPERTY COMMONLY

REFERRED TO AS 1 TIFFANY POINT, BLOOMINGDALE, ILLINOIS – GINA’S DREAM

HOUSE and to waive the reading thereof and the second consideration.

AYES: None

NAYS: Trustees Hovde, Ackerman, Belmonte, Von Huben, Bolen, and Bucaro

MOTION DECLARED FAILED

FINANCE & ADMINISTRATION - Trustee Bolen

1. Warrant #1 for the Month of April, 2017 - $1,078,745.75

Motion by Trustee Bolen, seconded by Trustee Hovde, to approve Warrant #1 for the Month

of April, 2017 in the amount of $1,078,745.75, as presented.

AYES: Trustees Bolen, Hovde, Belmonte, Von Huben, Bucaro, and Ackerman

NAYS: None

MOTION DECLARED CARRIED

2. Presentation of the Proposed FY 18 Budget

Mr. Scalera stated that each department head will give a brief overview presentation highlighting

their priorities. He thanked Gary Szott, his staff, the department heads, as well as the Mayor for

all their input. He stated the budget serves as a tool for staff and community to evaluate

priorities identified by the Village Board.

Administration & HR

Mr. Scalera stated the FY18 budget is comprised of $37.41 million spending plan, including

$29.51 million in operational costs, and $7.9 million in capital outlays and debt service. This

represents a 1% decrease from last year. The fiscal year revenue is expected to support $32.5

million of the spending plan, $1.09 million from other financing sources, and remaining $1.12

million from accumulated fund balances.

Mr. Scalera noted there are measurements when assessing financial condition focus, which

pertains primarily to the General, Water & Sewer, and Golf Course funds. He went into greater

detail and noted the General and Golf Course funds reflect a structurally balanced budget. The

Water & Sewer fund reflects a $57,630 deficit, due to project at the east side storage tanks with

replacements of sump pumps and the addition of a rail removal system.

He commented on the new business in Bloomingdale, such as Mariano’s, Chipotle, Starbucks,

the Lock-Up, and Lakeview Memory Care. He commented on the streetscape in Old Town, new

tenants, and future businesses, such as a microbrewery and restaurant.

He continued that the Village is a service organization and has 131.1 full-time equivalent

employees. The Village’s total cost is $16.4 million, which is 44% of the FY18 budget as

compared to the FY17 budget which was $16.13 million or 43%. He stated the Village

participates in state sponsored defined pension plans for civilian employees, the IMRF. He

stated the IMRF pension plan as of April 30, 2016 was at a funding level of 84% vs. 79% the

prior year. He noted the Police Pension Fund has gone down to 53% funded vs. 61% the prior

year.

The Mayor interjected that the Village makes the requested payments to the Police Pension

Fund each and every year even though the funding level is down. The decrease in the funding

level is due to actuarial assumptions and legislation.

Mr. Scalera noted in the General Fund, we maintain an unassigned fund balance at a level that is

no less than the average 25% of total revenues. In fact, he noted that the Village has maintained

a better than average balance at 39% fund balance level. He explained that the Home Rule

Sales Tax (HRST) supports nine (9) different projects.

He also commented that Village has been awarded the GFOA’s Award in Distinguished Budget

Presentation for the 4th consecutive year. He also highlighted the 4th of July fireworks, and

Farmer’s Market. He noted that Mary Ellen Johnson will retire in June but will continue as editor

for the Village Almanac on a contractual basis. He stated the Comcast campaign will continue.

On the HR side, the Village was notified by our insurance benefit provider, that our rates for the

coming year will have a 2.7% decrease in the HMO rates, a 4.8% decrease in PPO rates, a

15.2% increase in EPO rates, and 1.1% increase in dental rates, which equates to $2,200 less

than what was budgeted. He stated that this concluded the Administrative and HR narrative of

the budget.

Finance Department

Mr. Szott stated that IMRF provided a preliminary rate for 2018. The rates are down from 12.8%

to 12.6%, and based upon the salary and wages that are in the budget, there will be $7,100

decrease in the budget.

Mr. Allen Altic, Assistance Finance Director, began with the Finance Department’s budget. He

stated a primary objective is the purchase of new financial planning software. The current

budget is for $525,000. This project has the opportunity to create time savings for staff to include new technology enhancements. The $25,000 is the fee allocated for a consultant to assist in

looking into this software. Mr. Szott interjected that the $25,000 amount was arbitrary, not

knowing what the market is, it could be more or it could be less. The Mayor questioned if there

were any other extraordinary Finance items and Mr. Szott noted there was not and that the

Finance Department’s budget has increased less than 2%.

Police Department

Chief Giammarese began noting on page 93, the Police Department utilized the Board of Fire &

Police Commissioners (BOFPC) for hiring and disciplining in some situations. He stated that

they will be having a new eligibility list June.

He thanked Deputy Chief Roberts as well as Mr. Szott for their assistance in preparing the FY18

budget. The budget for the Police Department is $9.28 million with a $492,000 increase, some

based on equipment as well contractual and pension obligations. He noted that staffing, on page

97, there are 43 sworn police officers, lower than the 46 listed. Last year, he stated they went

from two Deputy Chiefs to one Deputy Chief. He continued that we are a pro-active police

department, and referred to page 100 which gives the activity statistics.

He commented on the various community events the Police Department is involved in, such as

National Night Out, Citizens Police Academy, and over 6,000 followers on their social media

Facebook. He noted the multi-jurisdictions teams they are involved with: Illinois Law

Enforcement Alarm System (ILEAS), Northern Illinois Police Alarm System (NIPAS), and major

crimes task force, to name a few.

Chief Giammarese noted on page 105 they are requesting more vehicles than usual. He stated

that had done changeovers at 85,000 miles, but more vehicles are over that and need to be

replaced. He noted they will try to stagger them more in the future. He also stated this will come

from the Capital Equipment Replacement fund. One other major program is a records

management system with DuPage County and the Emergency Telephone System Board (ETSB)

at a yearly cost of $35,000 in order to interact with other departments and share information

countywide.

He stated they were still looking into the police officer body cameras. We currently have two

located in the supervisors’ cars. Mr. Scalera injected that the DuPage Mayors & Managers are in

the process of evaluating this and discussing the ramifications of operations and costs to Police

Departments, stating that we are not the only ones that are stepping back. The Chief also noted

there is the cost of storage, redactions, images, FOIA requests, etc.

He commented on their workout and locker room. He noted they continually look for donations

and the Cucci Foundation donated over $30,000 in the past.

Lastly, he stated their objective is to work together in the community, make everyone in

Bloomingdale feel safe and secure.

The Mayor asked once the vehicles are purchased, will the Department be caught up and placed

in the replacement schedule, and answered yes, staggering the purchases. The Mayor

questioned the records management costs, and Chief answered this will allow us to interact with

other departments in a quicker manner. There were comments made with records management

with the objective to have 100% electronical files in the County in the near future.

Village Services

Mr. Marchi began noting the summary of items is on page 54. He noted in the General Fund,

there is $1.25 million of service related programs, purchases, and projects. His budget begins

on page 108. He noted the budget is relatively the same expense planning as before, slightly

over less than a 1% increase over FY17. He expressed his thanks to Bob Prohaska, Mike

Gricus, and Jim Monkemeyer for their dedication and support of this Village as well as the

supervisors and professional staff.

In the WRF, there has been attrition as well as retirements. He expounded on training and

certification in that department needed for replacements. He highlighted that the Village had

benefitted over $1.14 million in grant proceeds with this budget. He noted our share was in the

20% range of the total project, and gave kudos to Bob Prohaska and Brian Sisco in securing

these grants.

He commented on page 115, with $150,000 for the paver work on Bloomingdale Road, and

engaging in the services to work on the lighting streetscape and enhancement program along the

Lake Street corridor. He referenced the Indian Lakes Open Space and the completion of the

final design.

With regard to Building and Zoning on page 118, he noted that the current activity of 17,000 plus

up from 16,000 in the past. This is being sustained with Mike Gricus and three (3) other building

inspectors. He commented that other communities have three inspectors plus three code

enforcers. Kudos to our staff!

He continued on page 121 with Public Works, with the same annual program. He stated rather

than piecemeal work on the Village Hall brick repairs and south retaining wall, this project will be

incorporated in the future with Village Hall renovation project.

He commented on Forestry and the replacement of a chipper truck and completion of

replacement for the Emerald Ash Borer (EAB) tree program.

He noted the street maintenance program is status quo this year. He commented on replacing

the fence on Lake Street, between Euclid and Prairie in response to neighbors’ concerns. With

regard to capital outlays, money is dedicated to the purchase of an articulating multi-purchase

vehicle, and three (3) vehicle replacements. He continued that they had applied for a grant to

assist in the speed advisory signs to be located on Circle Avenue. He noted they were delaying

on the purchase until mid-June, when they will know if we received a grant for this for $8,000.

Mr. Scalera interjected that they will have markings noting the reduced speed.

Mr. Marchi stated the Equipment Maintenance Services are substantially the same as last year,

with replacement of two (2) automotive lifts, and a service vehicle.

He stated the Recreational Path Maintenance program may be adjusted up $144,000 for the

Eastgate Boardwalk, after noting the repairs were more extensive and need replacement. This

can be viewed on page 137. This will be done in the summer.

In the Water & Sewer Fund, the budget has slight increases. The majority of water production is

the purchase of lake water, as well as initiatives in meter testing and replacement, and

compliance with the Lake Michigan Water Allocation Rules. He noted we are required to

maintain 12% or less non-revenue water use, and we are at 7.9%, which is also less than the

future 10%. He attributed this to Ken Lindhorn and Elias Vega and those in maintenance

operations.

Page 140, he noted the large water meter testing program and discussed the storage tank and

sump pumps. He noted the water costs are $3.7 million and there are rate increase proposed,

which will be done in the Water & Sewer presentation.

With regard to Utilities Distribution, this includes water distribution, sanitary collection and storm

water collection, is less or same as last year. It includes replacement vehicles. In the Treatment

Plant, the budget is slightly decreased, but the quick connect design is being worked on and will

carry over to the next fiscal year at $225,000. He stated the operations are compliant with IEPA.

On page 151, in anticipation of future budgets, staff is working on the future needs of the grit/fine

screening facility. This project is estimated to cost $6 million, not this year, but in the budget for

design in FY19 and construction in FY20. Further discussion ensued.

There was discussion on future water increases and noted that the Chicago Water Commission

will be passing on a 2% increase.

This concluded the presentation. The Mayor asked if the budget for the General Revenue fund

is balanced for FY17 and Mr. Szott noted it is balanced showing a surplus in Operations just

under $34,000. Mr. Scalera noted next week the Water & Sewer Fund and the 5 Year Forecast

will be presented. There also was a discussion on staffing needs in the Village Services

Department, allocation of resources where needed, workforce, and future capital projects.

OTHER BUSINESS

None

MEETING REMINDERS

Monday, April 17, 2017 - Standing Committee of the Whole Meeting

Monday, April 24, 2017 - Village Board Meeting

Monday, May 15, 2017 - Standing Committee of the Whole Meeting

Monday, May 8, 2017 - Village Board Meeting

ADMINISTRATIVE STAFF REPORTS

1. Village Administrator, P. Scalera

Mr. Scalera stated that the preliminary plan approval for Grandbrier on Lake Street was

inadvertently omitted from the agenda and will be added to the April 24 agenda.

2. Assistant Administrator, B. E. Weber

No report.

3. Village Attorney, M. Castaldo, Jr.

No report.

4. Director of Village Services, M. D. Marchi

Mr. Marchi stated that there will be approval for vehicle replacements with pricing from the

Mayors & Managers Purchasing Coop and approval for a contract extension for the street light

program and traffic signal replacement program.

5. Human Resources Director, K. Argo

No report.

6. Finance Director, G. L. Szott

No report.

7. Chief of Police, F. Giammarese

No report.

8. Community & Economic Development Coordinator, S. Gascoigne

Mr. Gascoigne left the meeting for a short period of time and returned.

Mr. Scalera thanked Mr. Marchi as this is his last budget for the Village.

COMMENTS FROM THE PUBLIC (AGENDA ITEMS ONLY)

For the record, there was no public present.

ADJOURNMENT

Motion by Trustee Hovde, seconded by Trustee Bolen, to adjourn the meeting of April 10,

2017 at 8:05 p.m. All Trustees present voted AYE.

MOTION DECLARED CARRIED – MEETING ADJOURNED