Dupage Policy Journal

DuPage County Technology Committee met Nov. 8.

Here is the agenda as provided by the Committee:

1.Call to Order

2.Roll Call

Roll Call

3.Chairman's Remarks

4.Public Comment

5.Approval of Minutes

A. Minutes of Oct 25, 2016 9:00 AM

6.Action Items

A.15-16-987 : Budget adjustment of $9,000.00 from 1000-1110-53410 (Rental of Machinery & Equipment) to 1000-1110-53610 (Instruction & Schooling); budget adjustment of $300.00 from 1000-1110-53410 (Rental of Machinery & Equipment) to 1000-1110-53600 (Dues & Memberships); and budget adjustment of $28,000.00 from 1000-1110-53800 (Printing) to 1000-1110-53370 (Repair & Maintenance Other Equipment) to cover expenses for the remainder of FY2016, for a total adjustment of $37,300.00, for Information Technology.

a. Budget Transfer - $37,300.00

B.TE-R-0682-16 : Information Technology Data Classification Policy

a. Data Classification Policy

C.TE-R-0683-16 : Information Technology Confidential Data Policy

a. Confidential Data Policy

D.TE-P-0333-16 : Recommendation for the approval of a contract purchase order to Hewlett Packard Enterprise Company for maintenance and support for VMWare software, Insight Control software, and hardware support for Data Center switches and tape library, for Information Technology. This contract covers the period of December 1, 2016 through November 30, 2017, for a contract total amount of $73,777.34, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.

a. HPE Maint/Support Renewal Purch Req

b. HPE Maint/Support Renewal Quote

c. Hewlett Packard - Sole Source

d. Hewlett Packard - Checklist

E.TE-P-0334-16 : Recommendation for the approval of a contract purchase order to CDWG Inc., for the purchase of small value technology hardware, software, cables and accessories for Information Technology. This contract covers the period of December 1, 2016 through November 30, 2017, for a contract total amount of $75,000.00. Per National IPA and National Joint Powers Alliance (NJPA) cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act".

a. 2017 CDWG Purchase Requisition

b. CDWG - Checklist

F.2016-337 : Recommendation for the approval of a contract purchase order to Graybar Electric to furnish and deliver miscellaneous telephone supplies including wire, junction blocks, telephones, headsets and conference sets, for Information Technology. This contract covers the period of December 1, 2016 through November 30, 2017, for a contract total amount of $7,000.00, per US Communities Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act”.

a. Graybar Electric - Checklist 8462

b. Graybar 2017 Purchase Requisition

c. Graybar Electric - Vendor Ethics

G.2016-338 : Recommendation for the approval of a contract purchase order to Advanced Software Products Group Inc. for additional client licenses for ReACT self-service password reset, for Information Technology, for a total contract amount of $9,900.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.

a. ASPG - Purchase Requisition-2016

b. ASPG -Quote #9588 - Additional 1000 Users

c. ASPG - Dupage County Product Schedule A - 1 - ReACT - Additional 1000 Users

d. ASPG - Vendor Ethics

e. ASPG - Checklist

7.Informational Items

A.15-16-964 : TEp-022A-13 - Amendment to Resolution TEp-022-13, County Contract 441-0001 SERV, issued to CareVoyant Inc. for professional services associated with the business analysis and implementation of the nursing clinical functions of the Carevoyant Software System, to extend contract through November 30, 2018 and to increase the contract amount by $79,034.00, resulting in a new contract total amount not to exceed $452,534.00, an increase of 21.16%.

a. Carevoyant 441-0001 - Change Order extend and increase contract

b. CareVoyant - Decision Memo 441-0001 Extend and increase contract

B.HHS-P-0329-16 : Recommendation for the approval of a contract purchase order to Bowman Systems LLC for the annual renewal of the ServicePoint contract and licenses and for Bowman Systems LLC to provide onsite training, for the period November 1, 2016 through October 31, 2017, for Community Services, for a contract total amount of $52,569.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids-Sole Source.

a. Bowman Requisition

b. Bowman Checklist

c. Bowman Agreement

d. Bowman Sole Source Justification

e. Bowman Vendor Ethics Statement

C.JPS-P-0328-16 : Recommendation for the approval a contract purchase order to Verizon Wireless, for cellular and wireless services, for the period December 1, 2016 through November 30, 2017 for Probation & Court Services, for a contract total not to exceed $28,275.00; per State of Illinois Cooperative Purchasing Agreement CMS793372P.

a. Probation Verizon - Checklist

b. Verizon Wireless Purchase Requisition - Probation 2017.pdf

c. Verizon Vendor Ethics

D. 2016-326 : Recommendation for the approval of a contract purchase order to Tiger Direct for Hp Prodesks, ViewSonic Monitors, Backups, USBs, Jetflash and other misc items for the Sheriff's Office, for a contract total not to exceed $21,066.70, per low quote.

a. PMC Tiger Direct - Requisition

b. PMC-Tiger Direct - Quote #47188665876

c. PMC-Tiger Direct - Checklist

d. PMC Tiger Direct - Vendor Ethics

E.2016-335 : Recommendation for the approval a contract purchase order to Verizon Wireless, for cellular and wireless services, for the period December 1, 2016 through November 30, 2017 for Transport/Youth Home, for a contract total not to exceed $6,120.00; per the State of Illinois Cooperative Purchasing Agreement CMS793372P.

a. Verizon Wireless Purchase Requisition - Transport 2017

b. Youth Home Verizon - Checklist

c. Verizon Vendor Ethics

F.2016-336 : Recommendation for the approval of a Contract Purchase Order issued to Verizon Wireless, for cellular and wireless services, for the period December 1, 2016 through November 30, 2017, for Stormwater Management, for a contract total not to exceed $20,000; per State of Illinois Cooperative Purchasing Agreement CMS793372P.

a. Proc Review Checklist Verizon

b. Stormwater 2017 Verizon Wireless Purch Req 1

c. 2016 Vendor Ethics Disclosure - vzw executed - 11062016

8.Discussion

A.2016 Strategic Plan Update

9.Old Business

10.New Business

11.Adjournment