Dupage Policy Journal

Oak Brook Board of Trustees met Tuesday, Sept. 13.

Here is the agenda as provided by Oak Brook:

BOARD OF TRUSTEES MEETING

SAMUEL E. DEAN BOARD ROOM

BUTLER GOVERNMENT CENTER

1200 OAK BROOK ROAD

OAK BROOK, ILLINOIS

630-368-5000

REGULAR MEETING

TUESDAY, SEPTEMBER 13, 2016

7:00 P.M.

1. CALL TO ORDER

2. ROLL CALL

3. PRESIDENT’S OPENING COMMENTS

4. RESIDENT/VISITOR COMMENT

5. APPROVAL OF MINUTES

A. Special Executive Meeting Minutes of May 18, 2016

B. Regular Executive Meeting Minutes of July 12, 2016

C. Regular Board of Trustees Meeting of August 9, 2016

6. CONSENT AGENDA:

All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.

A. Accounts Payables: Manzo/Yusuf

For Period Ending August 18, 2016 - $1,029,487.10

For Period Ending September 8, 2016 - $1,124,860.66

Significant Items included in Above:

1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – July 2016 - $9,767.50 (FY16 – YTD - $51,441.26)

2) Rathje Woodward, LLC - Legal Services - July 2016 - $3,333.33 (FY16 – YTD - $26,633.31)

3) Clark, Baird, Smith, LLP – Legal Services – July 2016 - $3,907.50 (FY16 – YTD - $6,120.50)

TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR 2016- YTD - $111,131.81

4) DuPage Convention & Visitors Bureau – August 2016 – FY17 Co Op Advertising - $61,301.47

5) Tyler Technologies Munis Software Maintenance – Annual Renewal License Fees - $50,319.01

6) Christopher B. Burke Eng. LTD – 2016 Street Improvement Project Construction Engineering Services – Payout #3 - $53,921.32

7) J.A. Johnson Paving – 2016 Street Improvement Project – Payout #3 - $456,704.20

8) Morrow Brothers Ford Inc. – Unit #501 Vehicle Replacement - $48,514.00

9) Health Care Service Corporation – HMO Premiums – August 2016 - $33,918.22

10) Health Care Service Corporation – HMO Premiums – September 2016 - $29,270.59

11) Health Care Service Corporation – PPO Claims & Premiums – July 2016 - $158,969.11

12) Oak Brook Fire Pension – Retro Contributions – January 1, 2016 through August 4, 2016 - $37,699.25

13) Paramedic Services of Illinois – Contract Paramedics – August 2016 - $43,009.00

14) DuPage Water Commission – O & M Costs – July 2016 - $622,459.20

15) Wright Automotive Inc. – Unit #450 Vehicle Replacement - $26,961.00

B. Approval of Payroll: Manzo/ Yusuf

1) For Pay Period Ending August 13, 2016 - $787,455.47

2) For Pay Period Ending August 27, 2016 - $811,158.12

C. Authorization to Seek Bids or Proposals or Negotiate Contracts:

1) Public Works Fuel Island Concrete Replacement Tiesenga

2) Customized Fire Department Utility Truck Baar/Moy

D. Budget Adjustments

1) Police – Transfer from Salaries Overtime to Salaries Part-time Baar/Moy

E. Ordinances & Resolutions

1) ORDINANCE 2016- LC-AL-G-1085, - An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Two the Number of Authorized Class I Liquor Licenses (AMC Theaters Oakbrook Center 12) Lalmalani

2) ORDINANCE 2016- LC-AL-G-1086, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Twenty-Eight the Number of Authorized Class A-1 Liquor Licenses (Nando’s of Oakbrook) Lalmalani

3) RESOLUTION 2016-WA-DGSD-IGA-REPEAL-R-1585, A Resolution Repealing Resolution R-1554 Tiesenga

4) RESOLUTION 2016-BGC-RNV-R-1587, A Resolution Approving and Authorizing the Award and Execution of a Contract for the Butler Government Center Restroom Renovations Project By and Between the Village of Oak Brook and Happ Builders Inc. Tiesenga

5) ORDINANCE 2016-PP-S-1471, An Ordinance Authorizing the Sale through Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook Lalmalani

F. DuPage Mayors & Managers Conference 2016-2017 Membership Dues and Dept Assessment Lalmalani

G. Change Order for 2016 Road Construction on Windsor Drive Road Rehab after Water Main Break Tiesenga

7. ITEMS REMOVED FROM CONSENT AGENDA

8. BOARD & COMMISSION RECOMMENDATIONS

A. York Road Associates LLC – Clearwater Development – Variations Baar/Moy

B. York Road Associates LLC – Clearwater Development – Special Use Amendment Baar/Moy

9. ACTIVE BUSINESS

A. RESOLUTION 2016-GOLF-GREENS-R-1586, A Resolution Authorizing the Execution of a Third Amendment to the Fourth Modification to the Butler National Range Operations Agreement Adler/ Baar

B. Cell Telephone Carrier Lease Discussion Tiesenga

C. RESOLUTION 2016-FD-V-LS-R-1588, A Resolution Approving the Waiver of Competitive Bidding and Authorizing a Lease to Own Agreement Relative to a Fire Rescue Engine Baar/Moy

D. RESOLUTION 2016-PW-V-MAINT-AG-R-1591, A Resolution Waiving Competitive Bidding and Authorizing the Execution of a Professional Services Agreement Between the Village of Oak Brook and Mercury Associates Inc. in Relation to Fleet Management Consulting Services Tiesenga

E. Heritage Center Exterior Renovations and Improvements Project Tiesenga

1) RESOLUTION 2016-BSLMUSEUM-CNTRCT-R-1589, A Resolution Approving and Authorizing the Award and Execution of a Contract for the 2016 Heritage Center Exterior Renovations and Improvements Project By and Between the Village Of Oak Brook and Troop Contracting Inc. (Option #1)

2) RESOLUTION 2016-BSLMUSEUM-CNTRCT-R-1590, A Resolution Approving and Authorizing the Award and Execution of a Contract for the 2016 Heritage Center Exterior Renovations and Improvements Project By and Between the Village Of Oak Brook and Troop Contracting Inc. (Option #2)

10. INFORMATION & UPDATES

A. Village Manager

B. Village Clerk

C. Trustees

D. Village Attorney

E. Village President

11. ADJOURNMENT

In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.