Dupage Policy Journal

DuPage County Finance Committee met March 12

Here is the agenda provided by the committee:

1. CALL TO ORDER 

2. ROLL CALL 

3. PUBLIC COMMENT 

4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN 

5. APPROVAL OF MINUTES 

5.A. 24-0822 

Finance Committee - Regular Meeting - Tuesday, February 27, 2024

6. BUDGET TRANSFERS 

6.A. 24-0865 

Transfer of funds from 1100-1215-53830 (other contractual expenses) to 1100-1215-54100 (IT equipment), in the amount of $100,000, to realign ARPA FY24 for replacement of backup appliances and annual maintenance and support of Vertias Netbackup software for Information Technology. (ARPA ITEM) 

6.B. 24-0887 

Budget Transfers 03-12-2024 - Various Companies and Accounting Units

7. PROCUREMENT REQUISITIONS A. Finance - Chaplin 

7.A.1. 24-0914 

Decrease Purchase Order 6499-0001 SERV, issued to Ceridian HCM, Inc., in the amount  of $115,000. (Human Resources) 

7.A.2. FI-CO-0008-24 

Increase Purchase Order 6498-0001 SERV, issued to Ceridian HCM, Inc., in the amount  of $115,000, an increase of 6.39%. (Human Resources) 

7.A.3. FI-P-0005-24 

Recommendation for the approval of a contract purchase order to Marsh & McLennan  Agency, LLC, to provide assistance and evaluation of the County's Health and Wellness Benefits, for Human Resources, for the period of April 1, 2024 to March 31, 2025, for a contract total amount not to exceed $200,000; per RFP 21-003-HR, first and final renewal. 

B. Human Services - Schwarze 

7.B.1. HS-P-0015-24 

Awarding resolution issued to Comcast Cable Communications Management, LLC, dba  Effectv, to provide a Call 211 Of DuPage local advertising campaign for community awareness, from March 12, 2024 through June 30 2024, for a contract total amount not to exceed $130,000; per RFP #24-023-CS. (Community Services) 

7.B.2. HS-R-0010-24 

Authorizing Execution of Intergovernmental Agreement between Pace Suburban Bus and  DuPage County Community Services for Paratransit Service in the amount of $657,200. FY24 (Community Services) 

C. Judicial and Public Safety - Evans 

7.C.1. JPS-R-0006-24 

Authorization to purchase one (1) vehicle for the Children's Center of the DuPage County State's Attorney's Office (Contract amount not to exceed $45,000.) (State's Attorney's  Office) 

D. Public Works - Garcia 

7.D.1. FM-P-0010-24 

Recommendation for the approval of a contract to Cintas Corporation No. 2, to provide  and deliver employee uniforms, as needed, for Facilities Management, for the period of March 13, 2024 through March 12, 2025, for a total contract amount not to exceed  $50,000, per lowest responsible bid #23-136-FM. 

7.D.2. FM-P-0011-24 

Recommendation for the approval of a contract to Hey and Associates, Inc., for Natural Areas Management, which includes controlled burning and weeding of the native gardens on the County campus, for Facilities Management, for the period of March 12, 2024 through March 11, 2025, for a total contract amount not to exceed $36,500, per RFP  #24-020-FM.

7.D.3. FM-P-0012-24 

Recommendation for the approval of a contract to A&P Grease Trappers, Inc., for  sanitary, grease trap and storm basin pumping, jetting, and cleaning, as needed for the County campus, for Facilities Management, for the period of April 14, 2024 through  April 13, 2025, for a total contract amount not to exceed $82,750, per renewal option under bid award #21-017-FM, third and final option to renew. ($60,000 for Facilities Management, $5,200 for Animal Services, and $17,550 for the Division of Transportation). 

7.D.4. FM-R-0001-24 

Resolution to approve a notice of intent to participate in the coalition by Kane County, Illinois, for the Climate Pollution Reduction Grant implementation application and program. 

7.D.5. PW-CO-0002-24 

Amendment to County Contract #6571-0001 SERV, issued to Fox Valley Fire & Safety  Company, Inc., to repair the fire alarm system and Notifier Panel at the Woodridge  Greene Valley Wastewater Treatment Plant, for Public Works, for a change order to  increase the contract in the amount of $20,000, resulting in an amended contract amount not to exceed $93,250, an increase of 27.30%. 

7.D.6. PW-P-0006-24 

Recommendation for the approval of a contract to Sheffield Safety & Loss Control, LLC,  for Safety Program Manager Services, for the period of April 1, 2024 to March 31, 2025, for a total contract amount not to exceed $100,000 (Public Works $25,000, Facilities  Management $25,000, Transportation $25,000, and Stormwater $25,000), per renewal option under bid #21-064-PW, first and final option to renew. 

7.D.7. PW-P-0007-24 

Recommendation for the approval of a contract to Alfa Laval, Inc., to provide repair parts  for the Ashbrook gravity belt thickeners and belt presses at the Woodridge Greene Valley Wastewater Treatment Plant and the Knollwood Wastewater Treatment Plant, for Public Works, for the period of May 1, 2024 to April 28, 2028, for a total contract amount not to exceed $80,000; per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source  – Alfa Laval, Inc. parts are the only parts that are interchangeable with our existing equipment.) 

7.D.8. PW-R-0002-24 

Declaration of the Highland Hills Sanitary District Property as Surplus Real Estate

7.E.1. SM-P-0006-24 

Recommendation for the approval of a contract issued to Wang Engineering, Inc., for  On-Call Geotechnical and Engineering services, for Stormwater Management, for the  period of March 12, 2024 through November 30, 2024, for a contract total amount not to exceed $40,000. Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local  Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. 

F. Technology - Yoo 

7.F.1. TE-P-0006-24 

Recommendation for the approval of a contract purchase order to Toshiba Business Solutions, for multi-functional device equipment, supplies, software and service  solutions, for all County Departments, for the period of April 1, 2024 through March 31, 2029, for a contract total amount not to exceed $1,500,000; per lowest responsible bid  24-019-IT. 

7.F.2. TE-P-0007-24 

Recommendation for the approval of a contract purchase order to Insight Public Sector, for the replacement of backup appliances and annual maintenance and support of Veritas  Netbackup software, for Information Technology, for the period of April 1, 2024 through March 31, 2026, for a contract total amount of $374,718.84; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (OMNIA Partners Contract  #23-6692-03). (ARPA Item) 

G. Transportation - Ozog 

7.G.1. 24-0815 

DT-R-0178B-21 Amendment to Resolution DT-R-0178A-21 Intergovernmental Agreement between to County of DuPage and the Village of Lisle for improvements along CH 3/Warrenville Road and the replacement of the bridge over the east branch of the DuPage River; to correct a scrivener’s error (County to be reimbursed $414,238). 

7.G.2. DT-P-0015-24 

Recommendation for the approval of a contract purchase order to Al Warren Oil  Company, Inc., to furnish and deliver gasoline and diesel fuel, as needed for the Division  of Transportation and Public Works, for the period of April 1, 2024 through March 31, 2025, for a contract total not to exceed $1,750,000 (Division of Transportation $1,000,000/Public Works $750,000); per renewal option under bid award # 23-011-DOT,  first of three renewals. 

7.G.3. DT-P-0016-24 

Recommendation for the approval of a contract to Standard Equipment Company, to furnish and deliver one (1) 2024 International HV607 Vactor Chassis with 2100i Sewer  Cleaner, for the Division of Transportation, for the period of March 5, 2024 to November  30, 2024, for a contract total not to exceed $599,660; Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell contract #101221-VTR). 

7.G.4. DT-P-0017-24 

Recommendation for the approval of a contract to Stanley Consultants, Inc., to provide Professional Construction Engineering Services for CH 3/Warrenville Road over the East  Branch of the DuPage River, Section # 14-00124-04-BR, for the Division of Transportation, for the period of March 12, 2024 through November 30, 2025, for a  contract total not to exceed $801,990. Professional Services (Architects, Engineers & Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. (County to be reimbursed $633,736). 

7.G.5. DT-P-0018-24 

Recommendation for the approval of a contract to HDR Engineering, Inc., for  Professional Concept Development Engineering Services for the CH 11/Army Trail Road  at Munger Intersection Improvements, Section 23-00240-11-CH, for the period of March  12, 2024 through November 30, 2025, for a contract total not to exceed $171,926.78. Professional Services (Architects, Engineers and Land Surveyors) vetted through a  qualification-based selection process in compliance with the Local Government  Professional Services Selection Act, 50 ILCS 510/0.01 et seq. 

7.G.6. DT-R-0012-24 

Joint Funding Agreement for construction work between the County of DuPage and the Illinois Department of Transportation for CH 3/Warrenville Road over the East Branch of the DuPage River-Section #14-00124-04-BR (Estimated County cost $1,507,432.00).

8. FINANCE RESOLUTIONS 

8.A. FI-R-0052-24 

Additional appropriation for the Sale in Error Interest Fund, Company 1100, Accounting Unit 5020, $15,047. (Treasurer's Office) 

8.B. FI-R-0053-24 

Additional appropriation for the ARPA Fund, Company 1100, Accounting Unit 1215, in  the amount of $500,000. (ARPA INTEREST) 

8.C. FI-R-0054-24 

Approval of additional funding for the Local Food Pantry Infrastructure Investment Program in the amount of $500,000. (ARPA INTEREST) 

8.D. FI-R-0051-24 

Approval of a second amendment to the grant agreement between the County of DuPage and Northern Illinois Food Bank for the use of ARPA funds. (ARPA ITEM)

9. INFORMATIONAL A. Payment of Claims 

9.A.1. 24-0795 

02-23-2024 Paylist 

9.A.2. 24-0820 

02-27-2024 Paylist

9.A.3. 24-0852 

03-01-2024 Paylist 

9.A.4. 24-0868 

03-05-2024 Auto Debit Paylist 

9.A.5. 24-0880 

03-05-2024 Paylist 

B. Wire Transfers 

9.B.1. 24-0883 

03-06-2024 Corvel Wire Transfer

10. PRESENTATIONS 

10.A. MissionSquare 457 Plan Update 

11. OLD BUSINESS 

12. NEW BUSINESS 

13. ADJOURNMENT

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