City of Elmhurst Public Works & Buildings Committee met June 26.
Here are the minutes provided by the committee:
1. Call to Order:
Ald. Bastedo called the meeting to order at 7:00p.m.
2. Roll Call – Attendance: -
Present: Committee Members
Ald. Bastedo
Ald. Cahill
Ald. Bram
Ald. Sienko
Absent: 0
Quorum Present: 4 present 0 absent (quorum)
Also in attendance: Mayor Levin
Public Works Director Balicki
Utility Operations Manager Burris
City Engineer Johnson
Ald. Jensen (arrived 8:37pm)
Ald. Irby (arrived 8:37pm)
Public Present: 2 residents in person
3. Public Comments:
• Kathleen Sullivan – Spoke about stormwater and West Reservoir land.
• Cherrie Smith (176 N. Myrtle) – Spoke regarding her Right-of-Way alley vacation request.
4. Receipt of Written Communications: None
5. Business Before the Committee:
A. Minutes of the May 22, 2023 Public Works & Building Committee:
Ald. Sienko motioned to approve the May 22, 2023 Minutes of the Public Works & Building Committee minutes; Ald. Cahill seconded. Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Minutes approved.
B. Discussion of Minutes of Meetings Lawfully Closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 of the Act 5 ILCS 120/2(c)(21) - Review of the following Executive Session Meeting Minutes to remain closed: October 14, 2015 and October 26, 2015:
Public Works Director Balicki presented the agenda item. Ald. Bram motioned to approve the keeping minutes closed, Ald. Cahill seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.
C. 176 N. Myrtle Avenue Alley Vacation Request:
City Engineer Johnson presented the agenda item and supplemented the narrative provided by Mrs. Smith during Public Comment. Johnson also provided information to the Committee on the City’s current policy for discussion of right-of-way vacation requests. The Committee asked City staff and the requester several questions to get more information on the subject. Since this topic was informational only, the Committee will consider the information provided and this topic will be on the agenda at a future Committee meeting.
D. 2023 Fire Hydrant Materials Purchase:
Utility Operations Manager Burris presented the agenda item. Ald. Sienko motioned to approve the draft report, Ald. Bram seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.
E. 2023 Sanitary Sewer Cleaning and Televising (23-12):
Utility Operations Manager Burris presented the agenda item. Ald. Cahill motioned to approve the draft report (suspend the rules), Ald. Bram seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.
F. Proposal for Construction Engineering Services Agreement for 2023 Sanitary Sewer Cleaning and Televising Project:
Utility Operations Manager Burris presented the agenda item. Ald. Cahill motioned to approve the draft report (suspend the rules), Ald. Bram seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.
G. Industrial Pretreatment Program Development and Implementation:
Utility Operations Manager Burris presented the agenda item. Ald. Cahill motioned to approve the draft report (suspend the rules), Ald. Sienko seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.
H. Purchase of Replacement Cutter Stacks for Grinders at Four Sanitary Lift Stations:
Utility Operations Manager Burris presented the agenda item. Ald. Sienko motioned to approve the draft report, Ald. Bram seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.
I. Design-Build Services for North Chlorine Contact Tank Emergency Repairs:
Utility Operations Manager Burris presented the agenda item. Ald. Cahill motioned to approve the draft report (suspend the rules), Ald. Sienko seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.
J. Design-Build Services for WRF Buildings 1, 2 and 4 HVAC Improvements:
Utility Operations Manager Burris presented the agenda item. Ald. Bram motioned to approve the draft report (suspend the rules), Ald. Sienko seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.
K. Design-Build Services for North Elmhurst Sanitary Lift Station Controls Upgrade:
Utility Operations Manager Burris presented the agenda item. Ald. Cahill motioned to approve the draft report (suspend the rules), Ald. Bram seconded Voice vote. Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Report approved.
L. West Reservoir Plan:
Utility Operations Manager Burris presented the agenda item and discussed the current status of the west reservoir, the options for repairs/replacement, and the relationship to the City-owned land. The agenda item was informational only and the Committee will revisit this topic at a future Committee meeting.
M. Lead Service Line Update:
Utility Operations Manager Burris presented the agenda item. Burris provided information to the Committee on the number of existing lead water services, the new State laws regarding lead services, the future responsibility of the City, and funding options. The agenda item was informational only and the Committee will revisit this topic at a future Committee meeting.
6. Other Business:
• There will be no Committee meeting on July 24, 2023 due to lack of quorum. If needed, there will be a special Committee meeting July 31, 2023
7. Adjournment:
Ald. Cahill motioned to adjourn the meeting; Ald. Sienko seconded. Voice vote: Motion carried 4-0 (Bastedo, Cahill, Bram, Sienko). Meeting adjourned at 9:37p.m.
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