DuPage County Finance Committee met June 27
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
5. APPROVAL OF MINUTES
5.A. 23-2164
Finance Committee - Regular Meeting - Tuesday, June 13, 2023
6. BUDGET TRANSFERS
6.A. 23-2184
Transfer of funds from account no. 5000-4250-53807 (software maintenance agreements) to account no. 5000-4250-54100 (I.T. equipment), in the amount of $17,350, to cover costs associated with the Illinois Voter Registration System. (County Clerk - Election Division)
6.B. 23-2187
Transfer of funds from account no. 1100-1215-53010 (engineering/architectural services) to account no. 1100-1215-51070 (tuition reimbursement), in the amount of $2,260, to realign ARPA FY23 budget to cover employee tuition reimbursement.
6.C. 23-2188
Transfer of funds from account no. 6000-1195-53828 (contingencies) to account no. 6000-1225-54107 (software), in the amount of $86,870, for Ceridian managed payroll system one-time cost which includes the license, implementation of managed services software, migration, and training.
6.D. 23-2186
Budget Transfers 06-27-2023 - Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Finance - Chaplin
7.A.1. 23-2153
Decrease Purchase Order 4688-0001 SERV, issued to Runbeck Election Services, Inc., in the amount of $379,916.84. (County Clerk - Election Division)
B. Economic Development - LaPlante
7.B.1. ED-CO-0002-23
Amendment to Purchase Order 6160-0001 SERV, issued to Dell Marketing L.P., for an increase to the existing service level Microsoft Office 365 Government Licenses, for Workforce Development Division, for an increase of $13,905.50, for a new contract total of $51,026.29.
C. Human Services - Schwarze
7.C.1. 23-2210
Transfer of funds from account no. 5000-2115-52320 (medical/dental/lab supplies) to account nos. 5000-2115-52000 (furn/mach/equip small value) and 5000-2115-54110 (equipment and machinery), in the amount of $106,000, to re-allocate grant funds. It was determined there was a greater need for machinery and equipment, both small (<$5K) and larger (>$5K), than for items that would be classified as medical supplies. (Care Center)
7.C.2. HS-P-0059-23
Recommendation for the approval of a County contract to Benevate, Inc., dba Neighborly Software, to support the grant application and management process within the Community Development division. This contract covers the period of July 1, 2023 through June 30, 2024, the second option of three one-year renewals, for a contract total not to exceed $45,000, per RFP #21-011-CD. (Community Services)
7.C.3. HS-P-0060-23
Recommendation for the approval of a contract purchase order to Global Industrial, for touchless automatic paper towel roll dispensers, for the DuPage Care Center, for the period June 28, 2023 through November 30, 2023, for a contract total not to exceed $74,200; per contract pursuant to the OMNIA Partners #R211402. (ARPA 2 Item)
7.C.4. HS-P-0061-23
Recommendation for the approval of a contract purchase order to McKesson Medical Surgical Government Solutions, LLC, to furnish and deliver incontinent products for the DuPage Care Center, for the period of June 30, 2023 through June 29, 2025, for a contract total not to exceed $240,000; per MMCAP contract MMS2200736.
D. Judicial and Public Safety - Evans
7.D.1. JPS-CO-0005-23
Recommendation for the approval of an amendment to Resolution JPS-P-0275-22, for a change order amending Purchase Order 6096-0001 SERV, issued to Public Safety Direct, to increase the contract in the amount of $466,816.70, resulting in an amended contract total amount not to exceed $726,816.70, an increase of 179.54%. (Sheriff's Office)
E. Public Works - Garcia
7.E.1. FM-CO-0072-23
Amendment to Resolution FM-P-0385-21, issued to Builders Chicago Corporation, to provide preventative maintenance, service and repairs for overhead doors, roll-up shutters, gate operators, dock levelers and revolving doors, as needed for County facilities, for Facilities Management, for a change order to increase the contract in the amount of $20,000, resulting in a new total contract amount not to exceed $212,520, an increase of 10.39%.
7.E.2. FM-P-0071-23
Recommendation for the approval of a contract to The Standard Companies, to furnish and deliver plastic trash and recycling can liners, as needed for County facilities, for Facilities Management, for the period of July 14, 2023 through July 13, 2024, for a contract total amount not to exceed $40,000, per renewal option under bid award #21-036-FM, first option to renew.
7.E.3. FM-P-0072-23
Recommendation for the approval of a contract issued to Ron Tirapelli Ford, for the purchase of one (1) 2024 Ford F-650 Diesel, for Facilities Management – Grounds Maintenance, for a total cost not to exceed $113,297.66; not suitable for competitive bids per 55 ILCS 5/5-1022 (c) ‘Competitive Bids’.
7.E.4. PW-P-0036-23
Recommendation for the approval of a contract purchase order to CDW Government, LLC, for computer hardware, peripherals, software and licensing, on an as-needed basis, for Public Works facilities, for the period of June 27, 2023 to February 28, 2025, for a total contract amount not to exceed $35,000; contract pursuant to the Intergovernmental Cooperation Act, per the National IPA Contract #2018011.
7.E.5. PW-P-0037-23
Recommendation for the approval of an agreement between the County of DuPage, Illinois and HBK Engineering, LLC, for on-call professional engineering services for water distribution and sewer collection systems for various regions around DuPage County, for the period of June 27, 2023 to November 30, 2026, for a total amount not to exceed $95,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
7.E.6. PW-P-0038-23
Approval is requested for the County of DuPage to renew its membership with the Lower Des Plaines Watershed Group, for Public Works, for an amount not to exceed $93,000, for 2023 to 2026 membership dues.
F. Technology - Yoo
7.F.1. TE-P-0055-23
Recommendation for the approval of a contract purchase order to AT&T Mobility, for the annual licensing and maintenance of AirWatch Mobile Device Management, for Information Technology. This contract covers the period of July 1, 2023 through June 30, 2024, for a contract total amount of $34,860. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
7.F.2. TE-P-0056-23
Recommendation for the approval of a contract purchase order to SHI International Corp, for the procurement of VMWare licensing to update the County's current virtual infrastructure, for Information Technology. This contract covers the period of July 17, 2023 through July 16, 2026, for a contract total amount of $500,947.91, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - National Joint Powers Alliance / Sourcewell Contract #081419-SHI. (ARPA ITEM)
G. Transportation - Ozog
7.G.1. 23-2071
DT-P-0155B-22 - Amendment to Resolution DT-P-0155A-22, issued to Patrick Engineering for Professional Phase I Preliminary Engineering and Phase II Design Engineering Services for improvements to the bridge carrying CH 21/Geneva Road over the West Branch of the DuPage River, Section 18-00206-10-BR, to increase the funding in the amount of $25,371.12, resulting in an amended contract total of $719,749.70, an increase of 3.65% and a cumulative increase of 35.31%.
7.G.2. DT-P-0078-23
Recommendation for the approval of a contract to LRS Holdings, LLC, d/b/a Lakeshore Recycling Systems, LLC, for solid waste disposal services, as needed for the Division of Transportation, for the period June 28, 2023 through March 31, 2024, for a contract total not to exceed $66,000, per lowest responsible bid #23-047-DOT; subject to three (3) one-year renewals.
7.G.3. DT-P-0079-23
Recommendation for the approval of a contract to Traffic Control Corporation, for annual maintenance and support services for the Division of Transportation’s Centracs ATMS software system, for the period July 1, 2023 through June 30, 2024, for a contract total not to exceed $35,345; per 55 ILCS 5/5-1022(c) not suitable for competitive bids (Proprietary Software Maintenance and Support).
8. FINANCE RESOLUTIONS
8.A. FI-R-0152-23
Acceptance and appropriation of the Illinois Department of Commerce and Economic Opportunity 1E Rapid Response Grant PY21, Inter-Governmental Agreement No. 21-651006, Company 5000, Accounting Unit 2840, $500,000. (Human Resources)
8.B. FI-R-0154-23
Acceptance and appropriation of additional funding for the DuPage Animal Friends Unrestricted Grant FY23, Company 5000 - Accounting Unit 1310, from $50,000 to $75,000 (an increase of $25,000). (Animal Services)
8.C. FI-R-0159-23
Acceptance and appropriation of the Illinois Department of Healthcare and Family Services Access and Visitation Grant PY24 Intergovernmental Agreement No. 2021-55-024-004 B, Company 5000, Accounting Unit 1670, $102,000, for the Family Center. (Community Services)
8.D. FI-R-0153-23
Approval of issuance of payments by DuPage County to various training providers through the Illinois Department of Commerce and Economic Opportunity 1E Rapid Response Grant PY21, Inter-Governmental Agreement No. 21-651006, in the amount of $328,000.
8.E. FI-R-0155-23
Recommendation for an amendment to the Aging Case Coordination Unit Fund PY23, Company 5000, Accounting Unit 1660 and Accounting Unit 1720, pursuant to Resolution FI-R-0379-22, reallocating the disbursement of funds between State and Federal, no change to the total amount. (Community Services)
8.F. FI-R-0156-23
Approval of an agreement between the County of DuPage and the DuPage County Health Department, for the use of ARPA funds, in the amount of $21,771,294. (ARPA ITEM)
8.G. FI-R-0158-23
2024 Holiday Schedule
9. INFORMATIONAL
A. Payment of Claims
9.A.1. 23-2093
06-09-2023 Paylist
9.A.2. 23-2129
06-13-2023 Paylist
9.A.3. 23-2167
06-16-2023 Paylist
B. Wire Transfers
9.B.1. 23-2135
06-13-2023 IDOR Wire Transfer
C. Appointments
9.C.1. CB-R-0082-23
Expanded Board of Review Appointment of 2 Members - List Attached.
D. Grant Proposal Notifications
9.D.1. 23-2162
GPN 031-23: Workforce Innovation & Opportunity Act Statewide Rapid Response Grant PY23 - Illinois Department of Commerce & Economic Opportunity - U.S. Department of Labor - $500,000. (Human Resources, Workforce Development Division).
9.D.2. 23-2019
GPN 032-23: Paul Coverdell Forensic Science/NFSIA FFY22 - Illinois Criminal Justice Information Authority (ICJIA) - U.S. Department of Justice - $178,733. (Sheriff's Office)
9.D.3. 23-2159
GPN 033-23: Homeless Prevention Program PY24, Illinois Department of Human Services - $173,600. (Community Services)
9.D.4. 23-2160
GPN 034-23: Supportive Housing Program FY24, Illinois Department of Human Services $151,563. (Community Services)
9.D.5. 23-2189
GPN 035-23: Access & Visitation Program PY24 - Illinois Department of Healthcare & Family Services - U.S. Department of Health and Human Services - $102,000. (Community Services)
10. OLD BUSINESS
11. NEW BUSINESS
12. ADJOURNMENT
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