DuPage County Public Works Committee met April 4
Here are the minutes provided by the committee:
1. CALL TO ORDER
9:00 AM meeting was called to order by Chair Paula Garcia at 9:01 AM.
2. ROLL CALL
PRESENT Cronin Cahill, DeSart, Galassi, Garcia, and Ozog
ABSENT Zay
3. CHAIRWOMAN'S REMARKS - CHAIR GARCIA
Chair Garcia stated for the record that the Legistar program has mistakenly tagged item 11.A. FM-P-0059-23 on this agenda with a duplicate ID number, and the proper ID number has been corrected within the Legistar system to FM-P-0061-23. This has not been changed on the face of the agenda, due to the Open Meetings Act, but it has been corrected for the upcoming Finance and County Board agendas.
4. PUBLIC COMMENT
No public comments were offered.
5. APPROVAL OF MINUTES
5.A. 23-1372
Public Works Minutes - Regular Meeting - Tuesday March 21, 2023
RESULT: APPROVED
MOVER: Cynthia Cronin Cahill
SECONDER: Kari Galassi
6. CLAIMS REPORT
6.A. 23-1373
Payment of Claims - Public Works and Facilities Management
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Dawn DeSart
7. BID AWARD
7.A. DT-P-0057-23
Recommendation for the approval of a contract to Plote Construction, Inc., to furnish and deliver Bituminous Paving Materials for the western region, as needed for the Division of Transportation ($25,000) and Facilities Management ($26,000), for the period of April 12, 2023 through March 31, 2024, for a contract total not to exceed $51,000; per lowest responsible bid 23-023-DOT.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Dawn DeSart
SECONDER: Kari Galassi
7.B. DT-P-0059-23
Recommendation for the approval of a contract to Vulcan Construction Materials, LLC, to furnish and deliver Coarse and Fine Aggregates, as needed for the Division of Transportation ($30,000), Public Works ($30,000) and Facilities Management ($35,000), for the period of April 12, 2023 through March 31, 2024, for a contract total not to exceed $95,000; per lowest responsible bid 23-023-DOT.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Kari Galassi
SECONDER: Mary Ozog
7.C. DT-P-0060-23
Recommendation for the approval of a contract to Ozinga Ready Mix Concrete, Inc., to furnish and deliver Portland Cement Concrete, as needed for the Division of Transportation ($50,000), Public Works ($25,000) and Facilities Management ($25,000), for the period of April 12, 2023 through March 31, 2024, for a contract total not to exceed $100,000; per lowest responsible bid 23-023-DOT.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Cynthia Cronin Cahill
SECONDER: Mary Ozog
7.D. DT-P-0062-23
Recommendation for the approval of a contract to K-Five Construction Corporation, to furnish and deliver Bituminous Paving Materials for the southeast region, as needed for the Division of Transportation ($115,000) and Public Works ($24,000), for the period of April 12, 2023 through March 31, 2024, for a contract total not to exceed $139,000; per lowest responsible bid 23-023-DOT.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Dawn DeSart
SECONDER: Kari Galassi
8. BID RENEWAL
8.A. 23-1374
Recommendation for the approval of a contract to Hobart Service, to provide repair services and parts for kitchen, ice and refrigeration equipment as needed for County facilities, for Facilities Management, for the period April 20, 2023 through April 19, 2024, for a total contract amount not to exceed $25,000; per renewal option under bid award #22-006-FM, first option to renew.
Vice Chair Ozog inquired about the age of this equipment at County Facilities, and Facilities Management Deputy Director Tim Harbaugh explained that the age of the equipment fluctuates. Various kitchen, ice and refrigeration components have been replaced, but Mr. Harbaugh assured the committee that all of the County's equipment is in good shape.
RESULT: APPROVED
MOVER: Dawn DeSart
SECONDER: Kari Galassi
9. GRANT PROPOSAL NOTIFICATION
9.A. 23-1375
GPN 020-23: Chicago Region Trees Initiative (CRTI) Grant Program PY23 – The Morton Arboretum - U.S. Forest Service - $25,000. (Facilities Management)
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Cynthia Cronin Cahill
SECONDER: Mary Ozog
10. PROFESSIONAL SERVICES AGREEMENT
10.A. FM-P-0050-23
Recommendation for the approval of a contract to Desman, Inc., to provide Professional Architectural and Engineering Design Services to complete the repair, maintenance, and long-term capital improvement and asset management goals for the 479 and 509 parking decks on County Campus, for Facilities Management, for the period April 11, 2023 through December 15, 2025 for a total contract amount not to exceed $304,260. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/.01 et seq.
Director of Public Works Nick Kottmeyer informed the Committee that over the past several years, the biggest areas of concern have been repaired regarding the parking decks on the County Campus. He let the Committee know that this will be the final design, and expressed that the focus areas for this service will include the upper parking deck.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Mary Ozog
SECONDER: Dawn DeSart
11. SOLE SOURCE
11.A. FM-P-0061-23
Recommendation for the approval of a contract to G&W Canada Corporation, to furnish and deliver two (2) Linear Puffer Load Break Switch Gears for the Judicial Office Facility-Annex, for Facilities Management, for the period April 12, 2023 through April 11, 2024, for a contract total amount not to exceed $41,010; per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source.
Facilities Management Deputy Director Tim Harbaugh explained that a Linear Puffer Load Break Switch Gear is the emergency electrical cutoff for the 503 Building, and it is on the exterior of the building. Having the emergency electrical cutoff is essential for cutting the electricity in the event of a fire.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Mary Ozog
SECONDER: Kari Galassi
12. OLD BUSINESS
Director of Public Works Nick Kottmeyer let the committee know that the Nordic Wastewater Treatment Plant is now in the process of getting up and running for service.
13. NEW BUSINESS
No new business was discussed.
14. ADJOURN
With no further business, the meeting was adjourned.
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