DuPage County Stormwater Management Committee - Planning Committee met Nov. 1.
Here are the minutes provided by the committee:
1. CALL TO ORDER
7:30 AM meeting was called to order by Chair James Zay at 7:33 AM.
2. ROLL CALL
PRESENT: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf (7:34 AM), Zay
ABSENT: Brummel, DeSart, Krajewski, Nero
3. PUBLIC COMMENT - PUBLIC COMMENT IS LIMITED TO THREE MINUTES PER PERSON
The following individual offered public comment:
Kay McKeen- SCARCE
The following individual signed in for record of attendance only:
Bill Novack- Naperville
4. CHAIRMAN'S REMARKS- CHAIR ZAY
The Chairman did not have any remarks.
5. APPROVAL OF MINUTES
A. Stormwater Management Committee - Planning Committee - Oct 4, 2022 7:30 AM
The motion was to approve the minutes as presented. The motion passed with all ayes on a voice vote.
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Sam Tornatore, District 1 AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
6. CONSENT AGENDA
A motion was made by Member Pojack and seconded by Member Pulice to combine items A-D. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
A. Consent Item -- Ciorba Group, Inc. 5555-1-SERV Contract Extension B. Consent Item -- Wheaton Sanitary District-6069-1-SERV- Contract Extension C. Consent Item -- Hey & Associates, Inc. 5583-1-SERV Contract Extension D. Consent Item -- Water Well Solutions 5437-1-SERV Contract Extension 7. CLAIMS REPORTS
A. Payment of Claims -- Schedule of Claims - October
The motion was to approve the Payment of Claims as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
8. STAFF REPORTS
The motion was to receive and place on file items A-E of the Staff Reports. The motion was passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Sam Tornatore, District 1 SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
B. Staff Reports -- Floodplain Mapping Update
C. Staff Reports -- Construction Progress Update – Smith & Cambridge Drainage Improvements Project, On-Call Construction Projects, Country Club Highlands Drainage Improvements Project, Elmhurst Quarry East Lobe Pipe Replacement Project, various projects in the vegetation management phase, and In-House Projects
D. Staff Reports -- DuPage County Stormwater Management Upcoming Events E. Staff Reports -- Shared Services Update Q3 FY 2022
9. ACTION ITEMS
A. SM-R-0454-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and the City of Warrenville, for East Side Phase IV (Central and Virginia Avenues), for an Agreement not to exceed $343,500. (ARPA ITEM)
A motion was made by Member Garcia and seconded by Member Pulice to combine items A-F. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
B. SM-R-0455-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and the City of Wheaton, for the Cadillac and Wakeman Flood improvement Project, for an Agreement not to exceed $500,000. (ARPA ITEM)
A motion was made by Member Garcia and seconded by Member Pulice to combine items A-F. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
C. SM-R-0456-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and the Downers Grove Township Highway Department, for the Wood Creek Culvert Project, for an Agreement not to exceed $236,100. (ARPA ITEM)
A motion was made by Member Garcia and seconded by Member Pulice to combine items A-F. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
D. SM-R-0457-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and the Milton Township Highway Department, for the Valley Road Culvert Project, for an Agreement not to exceed $295,000. (ARPA ITEM)
A motion was made by Member Garcia and seconded by Member Pulice to combine items A-F. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
E. SM-R-0458-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and Bloomingdale Township, for the Maple Avenue Culvert Project, for an Agreement not to exceed $126,224. (ARPA ITEM)
A motion was made by Member Garcia and seconded by Member Pulice to combine items A-F. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
F. SM-R-0459-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and Bloomingdale Township, for the Broker Road Stormwater Improvement Project, for an Agreement not to exceed $112,010. (ARPA ITEM)
A motion was made by Member Garcia and seconded by Member Pulice to combine items A-F. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
G. SM-R-0460-22 RESOLUTION -- Acceptance and appropriation of the Pre-Disaster Mitigation Grant Program FY22 – Illinois Emergency Management Agency – U.S. Department of Homeland Security (FEMA) - Intergovernmental Agreement No. EMC 2022-PD-0003, Company 5000- Accounting Unit 3085, $1,237,614. (Stormwater Management)
The motion was to approve item G as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Chester Pojack, Glendale Heights Trustee (6) SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
H. SM-P-0303-22 Recommendation for the approval of a contract to Azteca Systems, LLC, for Asset Management Software Licenses, for Stormwater Management ($96,314.80), Public Works ($96,314.80), and the Division of Transportation ($16,750.40), for a contract total not to exceed $209,380; other professional services not subject to competitive bidding per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b).
The motion was to approve item H as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Chester Pojack, Glendale Heights Trustee (6) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
The motion was to approve item I as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
J. SM-P-0309-22 Recommendation to enter into an Agreement between the County of DuPage, Illinois and V3 Companies LTD., for Professional Engineering Services for the development of the Lacey Creek Watershed Plan, for Stormwater Management. This contract covers the period November 8, 2022 through November 30, 2024, for a contract total not to exceed $91,788.80. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).
There was a minor error detected in the original contract. Chairman Zay presented the committee with an updated true and correct version prior to voting. The updated version was voted on, approved and will be presented at the November 8 County Board meeting.
The motion was to approve item J as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
K. SM-P-0310-22 Recommendation to enter into an Agreement between the County of DuPage, Illinois and Cemcon, Ltd., for Professional Engineering Services for hydraulic modeling and floodplain mapping services, for Stormwater Management. This contract covers the period December 1, 2022 through June 30, 2024, for a contract total not to exceed $95,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).
The motion was to approve item K as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Asif Yusuf, Oak Brook Trustee (2) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
L. SM-P-0311-22 Recommendation to enter into a Joint Funding Agreement between The County of DuPage, Illinois and the United States Department of the Interior - U.S. Geological Survey (USGS), for Water Resources Investigations, for the period of December 1, 2022 through November 30, 2023, for Stormwater Management, for a contract total amount of $367,000; USGS shall contribute $180,700.
The motion was to approve item L as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
M. DT-P-0300-22 Recommendation for the approval of a contract to S.T.A.T.E. Testing, LLC, for Professional Materials Testing and Engineering Services, upon request of the Division of Transportation ($84,000), Facilities Management ($8,000), and Stormwater Management ($8,000), for a contract total not to exceed $100,000; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et. seq.
The motion was to approve item M as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Chester Pojack, Glendale Heights Trustee (6) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
$29,000; Per renewal option under quote award 21-094-DOT, first option to renew.
The motion was to approve item N as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Asif Yusuf, Oak Brook Trustee (2) AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
The motion was to approve item O as presented. The motion passed with all ayes on a voice vote.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Hinterlong SECONDER: Paula Deacon Garcia, District 2 AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
A. FY2023 Budget
Director Hunn gave the committee an update on the budget.
11. INFORMATIONAL
A. Informational -- Pursuant to DT-R-0306A-22, vehicle replacement purchase orders for Stormwater Management for FY2023-FY2024 have been issued through National Auto Fleet Group in the amount of $67,641.76.
Director Hunn and Department of Transportation Director Christopher Snyder gave a brief overview of the vehicle replacement process for FY2023-FY2024.
12. OLD BUSINESS
Member Eckhoff addressed the committee regarding electric vehicles.
13. NEW BUSINESS
Chairman Zay thanked staff for all of their great work over the years.
14. ADJOURNMENT
There being no further business the meeting was adjourned at 7:53 AM.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2 SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: Brummel, DeSart, Krajewski, Nero |
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