Dupage Policy Journal

DuPage County Finance Committee met May 10.

Here are the minutes provided by the committee:

1. CALL TO ORDER

8:00 AM meeting was called to order by Chair Elizabeth Chaplin at 8:02 AM.

2. ROLL CALL

PRESENT: Chaplin, Chavez, Covert (8:16 AM), DeSart, DiCianni (8:15 AM), Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay

ABSENT: LaPlante, Ozog

3. PUBLIC COMMENT

No public comment was offered.

4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

No remarks were offered.

5. APPROVAL OF MINUTES

A. Finance Committee - Regular Meeting - Apr 26, 2022 8:00 AM

RESULT: ACCEPTED [14 TO 0] MOVER: Brian J. Krajewski, Vice Chair SECONDER: Greg Schwarze, District 6 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

6. BUDGET TRANSFERS

A. FI-R-0206-22 RESOLUTION -- Budget Transfers 05/10/2022 Budget Transfers Various Companies and Accounting Units

RESULT: APPROVED [14 TO 0] MOVER: Paula Deacon Garcia, District 2 SECONDER: Julie Renehan, District 3 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

7. PROCUREMENT REQUISITIONS

A. Finance - Chaplin

1. Change Order -- Amendment to Purchase Order 5383-0001 SERV, issued to B2B Supplies USA LLC, to increase the contract in the amount of $2,000, to cover the cost of additional toners, for a new contract total not to exceed $11,014.50.

RESULT: APPROVED [14 TO 0] MOVER: Brian J. Krajewski, Vice Chair SECONDER: Paula Deacon Garcia, District 2 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

B. Environmental - Rutledge

1. EN-P-0146-22 Recommendation for the approval of agreement between the County of DuPage, Illinois and APTIM Environmental & Infrastructure LLC, for Professional Engineering Services for the DuPage County Solid Waste Management Plan Five-Year Update and Unincorporated Waste Hauling Services Study, for the period of May 11, 2022 through November 30, 2022, for a total contact amount not to exceed $90,000. Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a).

RESULT: APPROVED [14 TO 0] MOVER: Sheila Rutledge, District 6 SECONDER: Ashley Selmon, District 1 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

C. Health & Human Services - Renehan

1. HHS-CO-0016-22 Amendment to County Sub-grantee Contract 5127-0001 SERV issued to Loaves and Fishes through the Community Services Block Grant (CSBG), to extend the contract through September 30, 2022, and to provide essential household supplies, personal care items, diapers, wipes, and cleaning supplies due to the COVID-19 pandemic, to increase contract by $20,000, resulting in an amended contract total of $45,000, an increase of 80%. CSBG grant funded. (COVID ITEM)

RESULT: APPROVED [14 TO 0] MOVER: Julie Renehan, District 3 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

2. HHS-CO-0017-22 Amendment to County Sub-grantee Contract 5129-0001 SERV issued to West Suburban Community Pantry through the Community Services Block Grant (CSBG), to extend the contract through September 30, 2022, and to provide essential household supplies, personal care items, diapers, wipes, and cleaning supplies due to the COVID-19 pandemic, to increase contract by $42,000, resulting in an amended contract total of $67,000, an increase of 168%. CSBG grant funded. (COVID ITEM)

RESULT: APPROVED [14 TO 0] MOVER: Sheila Rutledge, District 6 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

3. HHS-P-0161-22 Recommendation for the approval of a contract purchase order to McKesson Medical-Surgical Government Solutions LLC, to furnish and deliver incontinent products, for the DuPage Care Center, for the period June 1, 2022 through May 31, 2023, for a total contract amount not to exceed $120,000, per bid renewal under bid #20-025-CARE, second of three (3) one (1) year optional renewals.

RESULT: APPROVED [14 TO 0] MOVER: Julie Renehan, District 3 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

D. Judicial/Public Safety - Renehan

1. JPS-P-0152-22 Recommendation for the approval of a contract to LDV Inc., for the purchase of a Mobile Command Post, for the Sheriff's Office and MERIT, to provide such vehicle for safe, effective and efficient on-scene operational needs for long term and complex investigations and incident responses, for a contract not to exceed $802,667. GSA pricing. (Sheriff's Office)

RESULT: APPROVED [14 TO 0] MOVER: Julie Renehan, District 3 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

E. Public Works - Ozog

1. PW-P-0158-22 Recommendation for the approval of a contract with Revere Electric Supply Company for Rockwell automation software support SCADA system, for the period May 29, 2022 through May 28, 2025, for Public Works and Stormwater Management ($14,715.75 to be paid by Stormwater Management and $44,147.25 to be paid by Public Works), Per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids. Sole Source.

A motion was made by Member Hart and seconded by Member DeSart to amend the total to correctly reflect $58,863.00.

RESULT: APPROVED [14 TO 0] MOVER: Greg Hart, District 3 SECONDER: James Zay, District 6 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

F. Stormwater - Zay

1. SM-P-0159-22 Recommendation for the approval of a contract purchase order issued to Robinson Engineering, Inc, for On Call Professional Engineering Services, for Stormwater Management. This contract covers the period through April 30, 2023, for a contract total not to exceed $95,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).

RESULT: APPROVED [14 TO 0] MOVER: James Zay, District 6 SECONDER: Donald Puchalski, District 1 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

2. SM-P-0160-22 Recommendation for the approval of a contract issued to Strand Associates, Inc., for On Call Drainage Professional Engineering Services, for Stormwater Management. This contract covers the period through April 30, 2023, for a contract total not to exceed $70,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).

RESULT: APPROVED [14 TO 0] MOVER: James Zay, District 6 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

G. Technology - Selmon

1. TE-P-0162-22 Recommendation for the approval of a contract purchase order to AT&T, to provide a Distributed Antenna System (DAS) for the lower level of the 503 Building, for Information Technology. This contract covers the period of May 15, 2022 through November 30, 2022, for a contract total amount of $82,000. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. (ARPA Item)

RESULT: APPROVED [14 TO 0] MOVER: Ashley Selmon, District 1 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

H. Transportation - Puchalski

1. Amendment -- DT-R-0172A-22 - Amendment to Resolution DT-R-0172-22 issued to K-Five Construction Company for the 2022 Pavement Maintenance (South) Program Section 22-PVMTC-18-GM (Correction of funding-scrivener’s error).

RESULT: APPROVED [14 TO 0] MOVER: Donald Puchalski, District 1 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

2. DT-P-0153-22 Recommendation for the approval of a contract to Gewalt Hamilton Associates, Inc., for Professional Traffic Engineering Assistance and Signal Coordination and Timing (SCAT), Section 22-0SCAT-04-EG, for a contract total not to exceed $180,000; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.

RESULT: APPROVED [14 TO 0] MOVER: Donald Puchalski, District 1 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

3. DT-P-0154-22 Recommendation for the approval of a contract to Knight E/A, Inc., for Professional Phase II Design Engineering Services for improvements along CH 21/Fabyan Parkway, from Illinois Route 38 to the County Line, Section 08-00210-03- FP, for a contract total not to exceed $728,948.86; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.

RESULT: APPROVED [14 TO 0] MOVER: Donald Puchalski, District 1 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

4. DT-P-0155-22 Recommendation for the approval of a contract to Patrick Engineering, Inc., to provide Professional Preliminary Phase I and Phase II Design Engineering Services for improvements to the bridge carrying CH 21/Geneva Road over the West Branch of the DuPage River, Section 18-00206-10-BR, for a contract total amount of $531,924.03; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.

RESULT: APPROVED [14 TO 0] MOVER: Donald Puchalski, District 1 SECONDER: Paula Deacon Garcia, District 2 AYES: Chaplin, Chavez, DeSart, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert, DiCianni

5. DT-P-0156-22 Recommendation for the approval of a contract to Standard Equipment Company, to furnish and deliver one (1) Envirosight RovverX Sewer Camera, for the Division of Transportation, for a contract total not to exceed $148,902.41; Per Source-well Contract #120721-EVS.

RESULT: APPROVED [15 TO 0] MOVER: Donald Puchalski, District 1 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog AWAY: Covert

6. DT-P-0164-22 Recommendation for the approval of a contract to Atlas Engineering Group, Ltd., for Professional Structural Engineering Services, upon request of the Division of Transportation, Section 22-STENG-04-EG, for a contract total not to exceed $350,000; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et. seq.

RESULT: APPROVED [UNANIMOUS] MOVER: Donald Puchalski, District 1 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog

8. INFORMATIONAL

A motion was made by Member Krajewski and seconded by Member Tornatore to receive and place on file: Payment of Claims, Appointments and Grant Proposal Notifications.

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, Vice Chair SECONDER: Sam Tornatore, District 1 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: LaPlante, Ozog

A. Payment of Claims

1. Payment of Claims -- 04/20/2022 Auto Debit Paylist

2. Payment of Claims -- 04/22/2022 Paylist

3. Payment of Claims -- 04/26/2022 Paylist

4. Payment of Claims -- 04/29/2022 Paylist

5. Payment of Claims -- 05/03/2022 Paylist

B. Appointments

1. CB-R-0203-22 RESOLUTION -- Appointment of Michael Guttman as a Member (DU-COMM) of the Emergency Telephone System Board for 9-1-1.

2. CB-R-0204-22 RESOLUTION -- Appointment of James Flynn to the Yorkfield Fire Protection District.

3. CB-R-0205-22 RESOLUTION -- Appointment of Frank Gravina to the Sheriff's Merit Commission.

C. Grant Proposal Notifications

1. Grant Proposal Notifications -- GPN 026-22: Donated Funds Initiative Grant PY23 - Illinois Department of Human Services - U.S. Department of Health and Human Services - $77,339. (State's Attorney)

9. DISCUSSION

A. ARPA Funding for Water Connection Assistance

Chair Chaplin held a discussion with Committee members to determine if an interest would exist in allocating $1 million dollars of ARPA funds to the residents of DuPage County, both incorporated and unincorporated, to transition from well water to Lake Michigan water. Under ARPA guidelines, water and sewer infrastructure programs are eligible expenditures. Eligible households would be reimbursed up to $3,000 or 50% of the total cost of the transition, whichever is less. The program would only be open to residential homes; commercial or industrial properties would not qualify at this time. It is estimated that this program would help assist more than 330 homes in DuPage County obtain access to Lake Michigan water. Committee members would like to know an accurate number of homes that are currently in a position to connect to Lake Michigan water, and how many of those homes would be interested in a program like this. This program is intended to be run by the DuPage County Public Works Department.

B. DuPage County Cannabis Discussion

-Economic Analysis - Chief Financial Officer, County Auditor

Nick Kottmeyer, Chief Administrative Officer, provided Committee members with an overview of the timeline for cannabis sales in Illinois. Chief Administrative Officer Kottmeyer's overview can be viewed in the attached memo. Bill White, County Auditor, discussed with Committee members his preliminary audit findings related to the delayed implementation of the County Cannabis Retailers' Occupation Tax ("CCAN"). Auditor White's preliminary findings can be viewed in the attached memo. The initial installment of the CCAN Tax became collectable on July 1, 2020. DuPage County filed for the CCAN Tax on September 29, 2021. The Illinois Department of Revenue confirmed that the 3% retail tax on municipal sales would begin on January 1, 2022. On April 12, 2022, DuPage County received its first sales tax check from the State of Illinois, for the month of January, 2022, in the amount of $241,198.45. Committee members have asked for a further investigation into this subject and for written procedures to be established regarding the filing of ordinances with the State.

Kottmeyer - Memo

RESULT: HAND OUT

White - Memo

RESULT: HAND OUT

-DuPage County Health Department - Executive Director Ayala

Due to time constraints, Executive Director Ayala will present at the May 24, 2022 Finance Committee meeting.

10. OLD BUSINESS

No old business was offered.

11. NEW BUSINESS

No new business was offered.

12. ADJOURNMENT

A motion was made by Member Tornatore and seconded by Member Garcia to adjourn at 10:27 A.M.

http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=8061&Inline=True