DuPage County Public Works Committee met March 20.
Here is the minutes as provided by the committee:
1. Call to Order
9:15 am meeting was called to order by Chair James Healy at 9:15 AM.
2. Roll Call
Present: Healy, Larsen, Noonan, Zay
Absent: Fichtner, Grant, Grasso
Motion by Chairman Healy, seconded by Member Noonan, to add Member Zay to the
meeting for purposes of a quorum, on a voice vote, all memeber present voted aye. Motion
carried.
3. Public Comment
4. Approval of Minutes
A. Public Works Committee - Regular Meeting - Mar 6, 2018 9:15 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair
SECONDER: Robert L Larsen, District 6
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
5. Claims Report
The motion was to combine and approve the Claims Report as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair
SECONDER: Robert L Larsen, District 6
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
A. Payment of Claims -- Public Works, Drainage, Facilities Management
6. BID AWARD
A. PW-P-0083-18 Recommendation for the approval of a contract purchase order to Univar
USA Inc., for Sodium Bisulfite for the Woodridge and Knollwood wastewater treatment
facilities for Public Works, for the period April 1, 2018 through March 31, 2019, for a
total contract amount not to exceed $31,836.00, per lowest responsible bid #18-031-JM
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair
SECONDER: Robert L Larsen, District 6
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
B. PW-P-0084-18 Recommendation for the approval of a contract purchase order to Olin
Chlor Alkali Products and Vinyls for Sodium hypochlorite for the Woodridge and
Knollwood Treatment Facilities, for Public Works, for the period April 1, 2018 through
March 31, 2019, for a total contract amount not to exceed $55,800, per lowest responsible
bid #18-028-JM
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair
SECONDER: Robert L Larsen, District 6
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
C. PW-P-0085-18 Recommendation for the approval of a contract purchase order to Kemira
Water Solutions, Inc., for liquid ferric chloride for the Knollwood Wastewater Facility,
for Public Works, for the period April 1, 2018 through March 31, 2019, for a total
amount not to exceed $148,500.00, per lowest responsible bid #18-029-JM
RESULT: ADOPTED [UNANIMOUS]
MOVER: James Zay, District 6
SECONDER: Sean T Noonan, Vice Chair
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
D. PW-P-0086-18 Recommendation for the approval of a contract purchase order to Ozinga
Ready Mix Concrete, Inc, for the purchase of Class SI Concrete, for Public Works and
Facilities Management Departments for the period April 1, 2018 through March 31,
2019, for a total contract amount not to exceed $55,000.00, per lowest responsible bid
#18-040-GV
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, District 6
SECONDER: Sean T Noonan, Vice Chair
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
E. PW-P-0087-18 Recommendation for the approval of a contract purchase order to Vulcan
Construction Materials LLC, for the purchase of coarse and fine aggregates, for Public
Works, for the period April 1, 2018 through March 31, 2019 for a total contract amount
not to exceed $65,000.00 per lowest responsible bid #18-039-GV.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair
SECONDER: Robert L Larsen, District 6
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
F. PW-P-0088-18 Recommendation for the approval of a contract purchase order to
Alexander Chemical Corporation, to furnish and deliver Calcium Nitrate for the
Knollwood Wastewater Treatment Facility, for the period April 1. 2018 through March
31, 2019, for a contract total amount not to exceed 38,340.00, per lowest responsible bid
#18-030-JM
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, District 6
SECONDER: Sean T Noonan, Vice Chair
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
G. 2018-89 Recommendation for the approval of a contract purchase order to Plote
Construction, Inc., for bituminous paving materials for Public Works and Facilities
Management Departments, for the period April 1, 2018 through March 31, 2019, for a
total contract amount not to exceed $20,000.00, per lowest responsible bid #18-050-GV
The motion was to combine and approve Items G through J as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair
SECONDER: Robert L Larsen, District 6
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
H. 2018-90 Recommendation for the approval of a contract purchase order to Route 66
Asphalt, for the purchase of bituminous paving material for the southern region of the
County, for Public Works, for the period April 1, 2018 through March 31, 2019, for a
total contract amount not to exceed $20,000.00, per lowest responsible bid #18-050-GV.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair
SECONDER: Robert L Larsen, District 6
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
I. 2018-88 Recommendation for the approval of a contract purchase order to DuPage
Materials Corp., to purchase bituminous paving materials for the central region of the
County, for Public Works, for the period April 1, 2018 through March 31, 2019, for a
total contract amount not to exceed $20,000.00, per lowest responsible bid #18-050-GV.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair
SECONDER: Robert L Larsen, District 6
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
J. 2018-87 Recommendation for the approval of a contract purchase order to DuKane
Asphalt Co., for the purchase of bituminous paving materials for the northeastern region
of the County, for Public Works, for the period April 1, 2018 through March 31, 2019,
for a total contract amount not to exceed $8,000.00, per lowest responsible bid #18-050- GV
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair
SECONDER: Robert L Larsen, District 6
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
7. Bid Renewal
A. FM-P-0089-18 Recommendation for the approval of a contract purchase order to Ashland
Door Solutions, LLC., to provide door maintenance, door sales and installation, as
needed for County facilities, for Facilities Management, for the period April 15, 2018
through April 14, 2019, for total contract amount not to exceed $45,690.00, per renewal
option under bid award #15-054, third and final option to renew
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, District 6
SECONDER: Sean T Noonan, Vice Chair
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
8. Action Items
A. DC-P-0082-18 Recommendation for approval of a contract purchase order to Harris
Govern, for annual software maintenance and support services, as needed, for the period
April 1, 2018 through March 31, 2019, for Building & Zoning - $17,584.32, Division of
Transportation - $9,524.84, and Public Works - $3,663.40, for a contract total amount not
to exceed $30,772.56; Per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for
competitive bids -Sole Source. (Support for Govern System)
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, District 6
SECONDER: Sean T Noonan, Vice Chair
AYES: Healy, Larsen, Noonan, Zay
ABSENT: Fichtner, Grant, Grasso
9. Informational
Staff updated the Committee on the 2018 Strategic Initiatives for Facilities Mangement,
Drainage and Public Works.
A. Informational -- Strategic Initiative - Facilities Management
B. Informational -- Strategic Initiatives - Drainage
C. Informational -- Public Works
10. Old Business
11. New Business
Staff updated the Committee on the previously approved emergency procurement regarding the
sanitary sewer backup at 16W615 Honeysuckle Rose Units 24G and 24H in Willowbrook.
Committee concurred with the emergency procurement of $40,000 to ServiceMaster and a
$5,000 reimbursement to Community Services.
12. Adjournment
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