DuPage County Finance Committee met January 23.
Here is the minutes provided by the Committee:
1. Call To Order
8:00 am meeting was called to order by Chairman Paul Fichtner at 8:03 am.
2. Roll Call
Present: Anderson, Chaplin, Dicianni (8:06 am), Eckhoff, Elliott (8:05 am), Fichtner, Grant, Grasso (8:05 am), Hart, Healy (8:05 am), Khouri, Krajewski, Larsen (8:04 am), Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
3. Public Comment
4. Chairman's Remarks
5. Approval Of Minutes
A. Finance Committee - Regular Meeting - Jan 9, 2018 8:00 am
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grant, Hart, Khouri, Krajewski, Noonan, Puchalski, Zay
Absent: Dicianni, Elliott, Grasso, Healy, Larsen, Tornatore, Wiley
6. Budget Transfers
Member Larsen arrived at 8:04 a.m.
A. FI-R-0055-18 Resolution -- Budget Transfers 1-23-17 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grant, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Dicianni, Elliott, Grasso, Healy, Tornatore, Wiley
7. Procurement Requisitions
Members Healy, Grasso and Elliot arrived at 8:05 a.m.
A. Health & Human Services - Larsen
Health & Human Services items 1 through 3 were combined and approved. Health and Human Services Committee Chairman Bob Larsen and Mary Keating, Director of Community Services explained with regard to the Healthy Air, the contracts are bid with the total grant agreement amount, but change orders are done as the money is released from Federal or State sources.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: DiCianni, Tornatore, Wiley
1. Change Order -- HHS-P-0384A-17 Amendment to Resolution HHS-P-0384-17 (County Contract 2771-0001SERV), issued to Healthy Air Heating & Air, Inc., to provide mechanical (HVAC) weatherization labor & materials for Community Services/Weatherization, for the period of July 1, 2017 through June 30, 2018, for the use of additional funds from the Illinois Department of Commerce and Economic Opportunity (ILDCEO), to increase encumbrance in the amount of $299,549.00, resulting in an amended contract total not to exceed $792,877.00 an increase of 60.72%.
2. Change Order -- HHS-P-0385A-17 Amendment to Resolution HHS-P-0385-17 (County Contract 2770-0001SERV), issued to Healthy Air Heating & Air, Inc., to provide architectural weatherization labor & materials for Community Services/Weatherization, for the period of July 1, 2017 through June 30, 2018, for the use of additional funds from the ILDCEO, to increase encumbrance in the amount of $50,371.00, resulting in an amended contract total not to exceed $122,871.00 an increase of 69.48%.
3. HHS-R-0047-18 Resolution -- Hometown Suburban Vending, manages beverage and snack vending machines at various locations on the DuPage County Campus for the period March 1, 2018 through February 28, 2019, per renewal option under bid #15-234-BF, first of two one year optional one year renewal. (Hometown Suburban pays DuPage Care Center 13% profit sharing)
Member DiCianni arrived at 8:06 a.m.
B. Judicial/Public Safety - Eckhoff
1. Change Order -- JPS-P-0062B-17 Amendment to Resolution JPS-P-0062A-17 (Purchase order 2359-1 Serv), issued to Public Safety Direct to furnish and install new equipment in Sheriff Vehicles, for a change order to increase the purchase order $2,824 for the Sheriff's Office, for an amended contract total amount not to exceed $182,824, an increase of 1.57%. (2359-0001)
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
2. JPS-P-0028-18 Recommendation for the approval of a contract purchase order to Public Safety Direct, Inc for repair, maintenance and installation of equipment in Sheriff's vehicles and installation of equipment in new Sheriff's vehicles. This contract covers the period of 3/1/18-2/28/19 for a contract total not to exceed $130,000.00, per renewal option under bid award #15-003-JM, third of three optional renewals. JPS Chairman, Grant Eckhoff requested this item be postponed until the next meeting to allow staff to research other options.
Result: Tabled [Unanimous] Next: 2/13/2018 8:00 am
Mover: Grant Eckhoff, District 4
Seconder: James Zay, Vice Chair
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
C. Public Works - Healy
Public Works items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
1. FM-P-0029-18 Recommendation for the approval of a contract purchase order to Team Pipe & Supply Co., d/b/a Royal Pipe & Supply Co., to furnish and deliver plumbing supplies, by the specified manufactures at discounted rates, as needed for County Facilities, for the period February 15, 2018 through February 14, 2019, for a total contract amount not to exceed $60,000.00, per renewal option under bid award #17-010-JM, first option to renew
2. FM-P-0030-18 Recommendation for the approval of a contract purchase order to HP Products Corporation a Ferguson Enterprise, to furnish and deliver plumbing supplies, by the specified manufactures at discounted rates, as needed for County Facilities, for the period February 15, 2018 though February 14, 2019, for a total contract amount not to exceed $60,000.00, per renewal option under bid award #17- 010-JM, first option to renew
D. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0032-18 Recommendation for the approval of a contract purchase order to Environmental Systems Research Institute, Inc. (ESRI), to provide maintenance and technical support for the County's enterprise GIS software, for Information Technology, GIS Division. This contract covers the period of March 9, 2018 through March 8, 2019, for a contract total amount of $111,909.00. Per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. This product and service is only available from the manufacturer, ESRI, Inc.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
2. TE-P-0033-18 Recommendation for the approval of a contract purchase order to CDWG, Inc., for a Microsoft Premier Support Agreement for the period of January 30, 2018 through January 29, 2019, for Information Technology, for a contract total of $79,788.15, per procurement authorized by the Governmental Joint Purchasing Act.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
E. Transportation - Puchalski
Transportation items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
1. DT-CO-0002-18 Amendment to County contract 2747 SERV, issued to Priority Products, Inc., to furnish and deliver Weatherhead brand hydraulic fittings, hoses and connectors, as needed for the Division of Transportation, to increase the funding in the amount of $20,000.00, resulting in an amended contract total amount of $40,000.00, an increase of 100%
2. DT-P-0025-18 Recommendation for the approval of a contract purchase order to Aldridge Electric, to furnish, supply, install and repair guardrails, as needed for the Division of Transportation, for the period February 1, 2018 through January 31, 2019, for a contract total not to exceed $60,000.00; Per renewal option under bid award 15- 006-LG, second and final option to renew
8. Finance Resolutions
Finance Resolutions A through G were combined and approved.
A. FI-R-0045-18 Resolution -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program (LIHEAP) ComEd Rate Relief Program Grant FY18 Company 5000-Accounting Unit 1500 - Grant Funded - $15,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
B. FI-R-0046-18 Resolution -- Acceptance and Appropriation of Additional Funding for the Low Income Kit Energy (LIKE) Program FY16 Company 5000 - Accounting Unit 1505 $9,000.00
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
C. FI-R-0052-18 Resolution -- Acceptance & Appropriation for additional funding of the FY2017 County Clerk GIS Fund Company 1100 - Accounting Unit 2910 $2,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
D. FI-R-0048-18 Resolution -- Acceptance and Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity Trade Adjustment Assistance Grant PY16 Agreement No. 16-661006 Company 5000 - Accounting Unit 2840 $610,026
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
E. FI-R-0049-18 Resolution -- Acceptance and Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity WIOA Rapid Response Layoffs and Closing Grant PY17 Inter-Governmental Agreement NO. 17- 651006 Company 5000 - Accounting Unit 2840 $56,337
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
F. FI-R-0050-18 Resolution -- Acceptance and Appropriation of Additional Funding for the Workforce Innovation and Opportunity Act (WIOA) Grant PY2016 Agreement No. 16-681006 Company 5000 - Accounting Unit 2840 $25,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
G. FI-R-0051-18 Resolution -- Acceptance and Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity Trade Adjustment Assistance Grant PY15 Agreement No. 15-661006 Company 5000 - Accounting Unit 2840 $3,737
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
H. FI-R-0054-18 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
9. Informational
Payment of claims, wire transfers, appointments and grant proposal notifications were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Zay
Absent: Tornatore, Wiley
A. Payment of Claims
1. Payment of Claims -- 1/5/2018 Paylist
2. Payment of Claims -- 1/9/2018 Paylist
3. Payment of Claims -- 1/12/2018 Paylist
4. Payment of Claims -- 1/16/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 1/9/18 Wire Transfer
C. Appointments
1. CB-R-0023-18 Resolution -- CB-R-0023A-18 Revision to CB-R-0023-18 to correct a Scrivener's error: Appointment of James R. Kruger, Jr. as a Member (Police) of the Emergency Telephone System Board
2. CB-R-0053-18 Resolution -- Appointment of Donald C. Sharp to the DuPage Airport Authority
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- Low Income Home Energy Assistance Program (LIHEAP) ComEd Rate Relief Program Grant FY18 - Illinois Association of Community Action Agencies (IACAA) - Community Services $15,000.00
10. Old Business
11. New Business
12. Adjournment
Without objection the meeting was adjourned at 8:10 a.m.
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