DuPage County Board met Jan. 9.
Here is the agenda provided by the Board:
1. Call To Order
2. Pledge Of Allegiance
3. Invocation
A. Pastor Dan Martinson - Hobson Road Community Church, Downers Grove
4. Roll Call
5. Public Hearing For The Establishment Of Special Service Area 39
A. FI-O-0026-17 ORDINANCE -- An Ordinance Proposing the Establishment of DuPage County Special Service Area - Monarch Landing
6. Chairman's Report
A. Rev. Dr. Martin Luther King, Jr. Proclamation
B. Regional Office of Education Annual Report - Dr. Darlene Ruscitti
7. Public Comment
8. Consent Items
A. 2018-1 Approval of Committee Minutes: 11/28 - Finance, Strategic Planning 12/5 - Animal Care & Control, Health & Human Services, Judicial/Public Safety, Public Works, Stormwater, Transportation
B. Minutes -- County Board Minutes - 11/14/17
C. Minutes -- County Board Minutes - 11/28/17
D. Payment of Claims -- 12/8/17 Paylist
E. Payment of Claims -- 12/12/17 Paylist
F. Payment of Claims -- 12/15/17 Paylist
G. Payment of Claims -- 12/19/17 Paylist
H. Payment of Claims -- 12/22/17 Paylist
I. Payment of Claims -- 12/29/17 Paylist
J. Wire Transfers -- 12/13/17 Wire Transfer
K. Wire Transfers -- 12/22/17 Wire Transfer A
L. Wire Transfers -- 12/22/17 Wire Transfer B
M. Wire Transfers -- 12/22/17 Wire Transfer C
N. Wire Transfers -- 1/4/18 Wire Transfer
O. Consent Item -- Consent Agenda January 9, 2018
9. County Board - Zay
Committee Update
A. CB-R-0042-18 RESOLUTION -- Appointment of Robert F. Nogan to the Roselle Fire Protection District
B. CB-R-0043-18 RESOLUTION -- Appointment of Mark T. Franz as a Member (Municipal) of the Emergency Telephone System Board for 9-1-1
10. Finance - Fichtner
Committee Update
A. FI-R-0034-18 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the IDHS Supportive Housing Program Grant PY18 Agreements No. FCSWH00172 and FCSWH00352, Company 5000-Accounting Unit 1760, $82,625.00
B. FI-R-0040-18 RESOLUTION -- Resolution Adopting A Policy Prohibiting Sexual Harassment For DuPage County
C. FI-R-0041-18 RESOLUTION -- Placing Names on Payroll
D. FI-R-0044-18 RESOLUTION -- Budget Transfers 1-9-18 Budget Transfers Various Companies and Accounting Units
E. FI-P-0027-18 County contract issued to PAHCS II/Northwestern Medicine Occupational Health to provide pre-employment drug screens, physicals, and TB tests for applicants and random drug and alcohol breath screens for current employees. This contract covers the period of March 24, 2018 through March 23, 2020 for Human Resources, for a contract total amount not to exceed $42,942.27, per low bid 17-197-JM.
11. Animal Care & Control - Krajewski
Committee Update
A. Budget Transfers -- Recommendation to approve two (2) budget transfers for Animal Care & Control 1100-1300: Transfer of funds from account no. 53828 (Contingencies) to account no. 52320 (Medical/Dental/Lab Supplies) in the total amount of $12,000.00 due to the fact that Animal Care & Control was without a full time Administrator Veterinarian when the FY 17 budget was created and therefore was developed with little input as to medical equipment needs. Additional dollars also need to be added to this line as medical protocols evolve to include enhanced medical care. Transfer of funds from account no. 53090 (Professional Services) to account no. 53110 (Workers Compensation Insurance) in the total amount of $7,000.00 due to cover costs associated with employee Workman’s Comp claim.
B. Authorization for Overnight Travel -- Administrator Veterinarian Travel to Conference in Orlando, FL from February 2, 2018 - February 7, 2018. Expenses to include registration, transportation, lodging, miscellaneous expenses, and per diem for the approximate total of $2,669.50.
12. Health & Human Services - Larsen
Committee Update
A. HHS-R-0035-18 RESOLUTION -- Recommendation for approval of an agreement modification for Project HM03-05 – DuPage County Health Department – Acquisition Activity, shortening the Affordability Period to June 8, 2019.
B. HHS-R-0036-18 RESOLUTION -- Recommendation for approval of an agreement modification with Community Housing Advocacy and Development for Project HM04- 02 to modify the household size of eligible tenants and sale terms of HOME units.
C. HHS-R-0037-18 RESOLUTION -- Recommendation for approval of a 4th agreement modification, 3rd time extension with DuPage Pads, Project CD15-12 – DuPage Pads Roof Replacement – until September 30, 2018.
D. HHS-P-0020-18 Recommendation for the approval of a contract purchase order to Bowman Systems L.L.C. a Mediware Company, for the annual renewal of the ServicePoint contract and licenses and for Bowman Systems L.L.C. a Mediware Company, to provide onsite training, for the period November 1, 2017 through October 31, 2018, for Community Services, for a contract total not to exceed $44,703.33, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids-Sole Source. (Provision and use of a Homeless Management Information System and training). Grant funded
E. HHS-P-0021-18 Recommendation for approval of a contract purchase order to Advacare Systems, for medical rental of low air loss and bariatric mattresses/beds and low air loss wheelchair cushions (category 1 & 2), for the DuPage Care Center, for the period January 26, 2018 through January 25, 2019, contract total not to exceed $70,000.00, per renewal option under bid #17-004-GV, first of three one year optional one year renewals.
F. HHS-P-0022-18 Recommendation for the approval of a contract purchase order to Medline Industries, Inc., to furnish and deliver incontinent products for the DuPage Care Center, for the period March 1, 2018 through February 28, 2019, contract total not to exceed $186,000.00, per renewal option under bid #15-233-GV, second of three optional one year renewals.
G. HHS-P-0023-18 Recommendation for a contract purchase order issued to Optimum Management Resources to provide technical assistance and consultation services to the DuPage County Homeless Continuum of Care. This contract covers the period January 1, 2018 through December 31, 2018 for Community Services, for a contract total amount not to exceed $30,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).). (HUD Continuum of Care Planning Grant Funded)
H. HHS-P-0024-18 Recommendation for the approval of a contract purchase order to Illinois Aging Services Network, for negotiation of managed care contract with various payors in Illinois, for the DuPage Care Center, for the period January 10, 2018 through January 9, 2019, for a contract total not to exceed $25,139.00, Other Professional Services-Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
I. Authorization for Overnight Travel -- Community Services Director to attend training and legislative and committee meetings of the National Association for County Community and Economic Development (NACCED) and the National Association of Counties in Washington DC from February 28, 2018 through March 4, 2018. Expenses to include registration, transportation, lodging, miscellaneous, and per diem for approximate total of $1,835.50. Grant funded.
J. Authorization for Overnight Travel -- Community Development Manager to attend the National Association for County Community and Economic Development (NACCED) Spring Legislative Meeting in Washington D.C. from February 28, 2018 through March 3, 2018. Expenses to include registration, transportation, lodging and per diem for approximate total of $1,475.00. Grant funded.
13. Judicial/Public Safety - Eckhoff
Committee Update
A. JPS-P-0016-18 Recommendation for the approval for a contract purchase order to Ray O'Herron Co. Inc. to provide new body armor/vests as needed for patrol and corrections deputies. This contract covers the period of December 1, 2017 through November 30, 2018 for the Sheriff's Office, for a contract total amount not to exceed $52,375.00, this is the third of three optional contract renewals per lowest responsible bid 14-170
B. JPS-P-0017-18 Recommendation for the approval of a contract purchase order to DuPage County Health Department, to provide mental health services for the mentally ill probationers, for Probation & Court Services. This contract covers the period of December 1, 2017 through November 30, 2018, for a contract total amount not to exceed $208,000.00 per Intergovernmental Agreement.
14. Public Works - Healy
Committee Update
A. FM-P-0018-18 Recommendation for the approval of a contract purchase order to Midwest Applied Solutions, Inc., to furnish and deliver eight (8) replacement chilled water coils, for the rooftop fan units at the Judicial Office Facility, for Facilities Management, for a contract total amount not to exceed $79,800.00, per lowest responsible bid #17-228-GV
B. PW-P-0019-18 Recommendation for the approval of a contract purchase order to Xylem Water Solutions USA, Inc., for the purchase of two (2) Goodwin pumps (used) for de- watering and bypass pumping during emergency situations, for Public Works, Drainage, and Stormwater Management, for a contract total amount not to exceed $60,000.00 ($20,000.00 per Department), per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - used equipment
C. Action Item -- PW-0002B-08 - Renewal - Green Road Water Tower Lease
15. Stormwater - Zay
Committee Update
A. SM-R-0030-18 RESOLUTION -- Intergovernmental Agreement Between the Village of Downers Grove and the County of DuPage, Illinois for the Implementation of the National Pollutant Discharge Elimination System Program in the East Branch DuPage River and Salt Creek Watersheds
B. SM-R-0031-18 RESOLUTION -- Intergovernmental Agreement Between the Village of Clarendon Hills and the County of DuPage, Illinois for the Implementation of the National Pollutant Discharge Elimination System Program in the Des Plaines River and Salt Creek Watersheds
C. SM-R-0032-18 RESOLUTION -- Intergovernmental Agreement Between the Village of Lombard and the County of DuPage, Illinois for the Implementation of the National Pollutant Discharge Elimination System Program in the East Branch DuPage River and West Branch DuPage River Watersheds
D. SM-R-0033-18 RESOLUTION -- Intergovernmental Agreement Between the Village of Glendale Heights and the County of DuPage, Illinois for the Implementation of the National Pollutant Discharge Elimination System Program in the East Branch DuPage River and West Branch DuPage River Watersheds
E. SM-R-0038-18 RESOLUTION -- Acceptance of Land Sales Contract, for flood hazard mitigation, for Stormwater Management, in the amount of $200,000.00
F. SM-CO-0001-18 Recommendation to approve amendment to County Contract 2348-1 SERV, issued to ComEd, for electrical energy supply services to various Stormwater Management facilities, to increase the contract $8,000.00 to pay final invoices, for an amended Contract total amount not to exceed $32,000.00, an increase of 33.33%.
16. Technology - Wiley
Committee Update
A. TE-P-0026-18 Recommendation for the approval of a contract purchase order to Imaging Systems, Inc., d/b/a Integrated Document Technologies (IDT) for the annual Hyland Software Assurance maintenance for imaging systems for various departments, for the period of January 1, 2018 through January 31, 2019, for Information Technology, for a contract total amount of $41,567.10, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products.
B. Change Order -- TE-P-0212B-17 - Amendment to Resolution TE-P-0212-17 (County Contract 2642-0001-SERV), issued to CDW Government, Inc. for Azure Cloud Services for ArcGIS and SQL Servers, for Information Technology - GIS Division, to increase the contract amount by $4,223.96 order to cover the amount accrued during a change in our subscription usage dates, resulting in an amended contract total of $151,653.00, an increase of 2.87%.
17. Transportation - Puchalski
Committee Update
A. DT-R-0029-18 RESOLUTION -- Local Public Agency Agreement between the County of DuPage and the Illinois Department of Transportation, for improvements along CH 55/Great Western Trail, from Sassafras Drive to Prince Crossing Road, Section 15- 00275-00-BT, for an estimated County cost of $87,632.00
B. DT-P-0012-18 Recommendation for the approval of a contract purchase order to Huff & Huff, Inc., for Professional Environmental Screening Services, as needed for the Division of Transportation, Department of Public Works, and Facilities Management, Section 17- ENVMT-05-EG, for a contract total not to exceed $90,000.00 (Division of Transportation - $75,000.00 /Public Works - $7,500.00 /Facilities Management - $7,500.00); Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
C. DT-P-0013-18 Recommendation for the approval of a contract purchase order to Marchese & Sons, Inc., to provide Professional Surveying Services, as needed for the Division of Transportation, Public Works and Facilities Management, Section 17- RSURV-05-EG, for a contract total not to exceed $90,000.00 (Division of Transportation - $75,000.00 /Public Works - $7,500.00) /Facilities Management - $7,500.00); Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
D. DT-O-0005-18 ORDINANCE -- Ordinance for the Alteration of Speed Limit from Statutory to 35 MPH along CH 60/North Thorndale Avenue, from Prospect Avenue to Arlington Heights Road
E. DT-O-0006-18 ORDINANCE -- Ordinance for the Alteration of Speed Limit from Statutory to 35 MPH along CH 60/North Thorndale Avenue, from Supreme Drive to Mittel Boulevard
F. DT-O-0007-18 ORDINANCE -- Ordinance for the Alteration of Speed Limit from Statutory to 35 MPH along CH 61/South Thorndale Avenue, from Arlington Heights Road to Prospect Avenue
G. DT-O-0008-18 ORDINANCE -- Ordinance for the Alteration of Speed Limit from Statutory to 35 MPH along CH 61/South Thorndale Avenue, from Mittel Boulevard to Supreme Drive
H. DT-O-0009-18 ORDINANCE -- Ordinance for the Alteration of Speed Limit from Statutory to 35 MPH along CH 61/South Thorndale Avenue, from Supreme Drive to York Road
I. Action Item -- DT-0023B-11 – Amendment to Resolution DT-0023A-11, Intergovernmental Agreement between the County of DuPage and the Illinois Department of Transportation, for improvements along IL 56/Butterfield Road, from Wiesbrook Road/Herrick Road to Naperville Road, Section 10-00223-06-TL; Rescission of first Amendment and to decrease the funding in the amount of $21,268.90 and close, resulting in a final County cost of $91,431.10, a decrease of 18.87%
J. Action Item -- DT-0022-11 – Amendment to Resolution DT-0022-11, Intergovernmental Agreement between the County of DuPage and the Illinois Department of Transportation, for improvements along IL 56/Butterfield Road, from west of Illinois 59 to east of CH 13/Winfield Road, Section 10-00223-06-TL, to decrease the funding in the amount of $96.53 and close, resulting in a final County cost of $32,103.47, a decrease of 0.30%
K. Action Item -- DT-R-0249A-17 – Amendment to Resolution DT-R-0249-17, issued to Plote Construction, Inc., for the 2017 Winfield Township Road Resurfacing Program, Section 17-08000-01-GM, to decrease the funding in the amount of $42,908.06 and close, resulting in a final Township cost of $281,534.30, a decrease of 13.23%
L. Action Item -- DT-R-0210A-17 – Amendment to Resolution DT-R-0210-17, issued to Plote Construction, Inc., for the 2017 Pavement Maintenance (North) Program, Section 17-PVMTC-07-GM, to decrease the funding in the amount of $748.68 and close, resulting in a final County cost of $1,642,115.16, a decrease of 0.05%
M. Action Item -- DT-R-0211A-17 – Amendment to Resolution DT-R-0211-17, issued to K- Five Construction Corporation, for the 2017 Pavement Maintenance (South) Program, Section 17-PVMTC-08-GM, to decrease the funding in the amount of $27,787.23 and close, resulting in a final County cost of $3,788,209.44, a decrease of 0.73%
N. Authorization to Travel -- Director of Transportation/County Engineer to travel to Collinsville, Illinois to attend the 2014 Illinois Association of County Engineers Annual Spring Meeting from April 30, 2014 to May 2, 2014. Expenses to include registration, lodging and meals for an estimated cost of $450.00
O. Authorization to Travel -- Highway Coordinator to travel to Springfield, Illinois from May 6, 2014 to May 8, 2014, to attend the Illinois Association of Public Procurement Officials Annual Spring Conference and Vendor Exposition, expenses to include registration, transportation, lodging and meals, for an estimated total amount of $521.50
P. Authorization to Travel -- Chief Highway Engineer to travel to Champaign, Illinois from February 26, 2018 through February 28, 2018 to attend the Illinois Transportation and Highway Engineering Conference. Expenses to include Registration, Transportation, Lodging and Meals, for an estimated County cost of $800.00
18. Executive Session
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (11) - Pending Litigation
B. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters
19. Unfinished Business
20. New Business
21. Meeting Adjourned
A. This Meeting is adjourned to Tuesday, January 23, 2018 at 10:00 a.m.
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