DuPage County Judicial and Public Safety Committee met November 7.
Here is the minutes as provided by the committee:
1. Call to Order
8:15 am meeting was called to order by Chairman Grant Eckhoff at 8:15 AM.
2. Roll Call
Present: Hart, DiCianni (8:16 AM), Eckhoff, Grant, Grasso, Healy, Khouri, Larsen (8:16 AM), Noonan,
Puchalski, Tornatore, Zay
ABSENT:
Just as roll call ended, Member DiCianni and Member Larson arrived - 8:16 am.
Ms. Anderson was also present.
3. Public Comment None
4. Chairman's Remarks None
5. Approval of Minutes:
A. Judicial/Public Safety Committee - Regular Meeting - Oct 17, 2017 8:15 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Donald Puchalski, District 1
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
6. Budget Transfers Budget Transfer Items 6.A and 6.B were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Tonia Khouri, District 5
SECONDER: Greg Hart, District 3
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski,
Tornatore, Zay
A. Budget Transfers -- Transfer of funds from account nos. 51040 (employee med & hosp insurance), 52000 (furn/mach/equip small value), 52100 (data processing equip-sm value), 52200 (operating supplies), and 53500 (mileage expense) to account nos 50010 (overtime), 51010 (employer share IMRF), 51030 (employer share social security), and 53090 (other professional services) for the BCO Academy in the amount of $4,553.00 to cover invoice and negative balances.
B. Budget Transfers -- Transfer of funds from account no 50000 (regular salaries) to account nos 53040 (interpreter services), 53090 (other professional services), and 53510 (travel expense) for the Public Defender's Office in the amount of $37,309.00 to pay invoices.
7. Action Items
A. JPS-P-0444-17 Recommendation for the approval of a contract and implementation of a purchase order to Journal Technologies, Inc., to provide software, professional support, maintenance, hosting and technical assistance with application systems. This contract covers the period of November 2017 through November 2023 for the Public Defender’s Office, for a contract total amount of $747,700.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
RESULT: APPROVED [UNANIMOUS]
MOVER: Peter DiCianni, District 2
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
B. JPS-P-0441-17 Recommendation for the issuance of a contract purchase order to HOV Services Inc for annual renewal for maintenance to support the Kodak i1860 scanners for the Circuit Court Clerk for the period of December 1, 2017 through November 30, 2018, for a contract total not to exceed $35,085.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, Vice Chair
SECONDER: Sean T Noonan, District 2
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
C. JPS-P-0442-17 Recommendation for the approval of contract purchase order to Verizon Wireless, for cellular and wireless services, for the period December 1, 2017 through November 30, 2018 for Office of the Circuit Court Clerk, for a contract total not to exceed $30,000. Contract let pursuant to the Governmental Joint Purchasing Act. State of Illinois (Cooperative Purchasing Agreement CMS793372P).
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Robert L Larsen, Vice Chair
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
D. JPS-P-0443-17 Recommendation for the approval for a contract purchase order issued to Logicalis for purchase of IBM V5000 SFF Expansion equipment for the Circuit Court Clerk, for a contract total amount not to exceed $26,980.65, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Sean T Noonan, District 2
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
E. JPS-P-0446-17 Recommendation for the approval of a contract purchase order to Logicalis Inc., to provide ongoing cloud services and technical support with application systems. This contract covers the period of January 1, 2018 through December 31, 2020 for the Circuit Court Clerk, for a contract total amount of $84,494.88. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
RESULT: APPROVED [UNANIMOUS]
MOVER: Tonia Khouri, District 5
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
F. JPS-P-0449-17 Recommendation for the approval of a contract purchase order to HOV Services Inc to provide ongoing professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2017 through November 30, 2018 for the Circuit Court Clerk, for a contract total amount of $1,151,169.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4- 108 (1) (b).
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, District 6
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
G. JPS-P-0447-17 Recommendation for the approval of a contract purchase order to Conscisys Corp., to provide professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2017 through November 30, 2019 for the Circuit Court Clerk, for a contract total amount not to exceed $4,050,000.00. Per most qualified Proposal 17-142-LG
Member Zay inquired whether the Circuit Court Clerk's Office anticipates a decrease in technology costs moving forward. Mr. Kachiroubas spoke to the effect that with technology playing such a large role in today's workforce, a reduction in technology costs seem unlikely. Member Larson then commended the Circuit Court Clerk's Office for looking beyond "sole source" and putting new costs/expenses through the procurement bidding process.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, Vice Chair
SECONDER: James Zay, District 6
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
H. JPS-P-0448-17 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., for security equipment maintenance and repair for proximity access control systems maintenance for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $44,260.00, per lowest responsible bid 17-183-BF.
RESULT: APPROVED [UNANIMOUS]
MOVER: Peter DiCianni, District 2
SECONDER: James Zay, District 6
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
I. FI-R-0462-17 RESOLUTION -- Appropriation of Additional Funding for the Comprehensive Law Enforcement Response To Drug Grant FY18 Inter-Governmental Agreement No. 415721 Company 5000 - Accounting Unit 6615 $130,703
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, Vice Chair
SECONDER: Sean T Noonan, District 2
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
J. FI-R-0459-17 RESOLUTION -- Acceptance of the Illinois Emergency Management Agency Emergency Management Performance Grant PY17, Intergovernmental Grant Agreement No. 17EMADUPA, $156,966
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Sean T Noonan, District 2
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
K. 2017-313 Recommendation for the approval of a contract purchase order issued to LexisNexis, a Division of RELX, Inc., for a subscription to LexisAdvance that provides us with access to online legal research resources unique to this vendor. This contract covers the period of December 1, 2017 through November 30, 2019 for the Law Library, for a contract total amount not to exceed $20,400. - Per the DuPage County Purchasing Ordinance, Article 4-102(5) (55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source). Patron access password to LexisAdvance online data base.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Robert L Larsen, Vice Chair
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
L. 2017-312 Recommendation for the approval of a contract purchase order to Dell Computers for purchase of computer equipment for the Circuit Court Clerk, for a contract total amount not to exceed $11,827.80, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Robert L Larsen, Vice Chair
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
M. 2017-311 Recommendation for the approval for a contract purchase order to Q-Matic Corporation for the renewal of the annual Q-Matic System covering the period July 1, 2017 through June 30, 2018 for the Circuit Court Clerk Office, for a contract total amount not to exceed $12,459.90, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Healy, District 5
SECONDER: Peter DiCianni, District 2
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
N. 2017-310 Recommendation for the approval for a contract purchase order issued to Logicalis for the renewal of the annual VMware Software License covering the period December 22, 2017 through December 21, 2018 for the Circuit Court Clerk Office, for a contract total amount not to exceed $12,560.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, Vice Chair
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
O. 2017-309 Recommendation for the issuance of a contract purchase order to Bloomberg BNA for subscriptions to tax materials including Tax Management Portfolios and County Law Library Package for the period of December 1, 2017 to November 30, 2018 for the Law Library, for a contract total amount not to exceed $11,305.00: Per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. Subscription for Tax Management Portfolios and County Law Library Package. Member Healy inquired as to why tax reference materials are kept at the DuPage Law Library. Ms. Mary Anderson, librarian, clarified that the tax material is often used for special estates.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, District 2
SECONDER: Robert L Larsen, Vice Chair
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
P. 2017-318 Recommendation for the approval of a contract purchase order PCM Sales, Inc. DBA Tiger Direct for the purchase of computer equipment, workstations, laptops, monitors, printers, and other equipment accessories for Probation & Court Services, for the period November 1, 2017 through November 30, 2017, for a contract total not to exceed $17,267.82; per the lowest responsible quote, Q#17-221-BF.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, Vice Chair
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
Q. Consent Item -- Microgenics Corporation - Decrease & Close 561-0001 SERV
Action Items 7.Q, 7.R, 7.S, 7.T and 7.U were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, District 6
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
R. Consent Item -- Yemilei Schroeder - Decrease & Close 780-0001 SERV
Action Items 7.Q, 7.R, 7.S, 7.T and 7.U were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, District 6
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
S. Consent Item -- Dr. Kelly Jones - Decrease & Close 1168-0001 SERV Action Items 7.Q, 7.R, 7.S, 7.T and 7.U were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, District 6
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
T. Consent Item -- Sentinel Offender Services, LLC - Decrease & Close 1196-0001 SERV
Action Items 7.Q, 7.R, 7.S, 7.T and 7.U were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, District 6
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
U. Consent Item -- Extend Contract 757-0001 SERV issued to Advanced Public Safety through November 30, 2018
Action Items 7.Q, 7.R, 7.S, 7.T and 7.U were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, District 6
SECONDER: James Healy, District 5
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
8. Informational Items Informational Items 8.A and 8.B were combined, approved, and placed on file.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, Vice Chair
SECONDER: Peter DiCianni, District 2
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski,
Tornatore, Zay
A. Informational -- Public Defender's Office Monthly Statistical Report-September 2017
B. Grant Proposal Notifications -- GPN- Illinois Emergency Management Agency (IEMA) - Office of Homeland Security and Emergency Management (OHSEM) Emergency Management Performance Grant Program Year 2018 $544,043.32
9. Old Business Member Zay addressed the JPS committee at large to apologize for any of his comments that were offensive at the County Board meeting. He went on to further ask about court security, headcount, and personnel costs with regards to the Sheriff's Office and judicial staffing. After much discussion - between himself, Chief Kruse, Chairman Eckhoff, Member Larson, Member Healy, and Member Grasso - concerning the sworn deputy sheriffs' work schedules, union protocol, overall court administrative tasks, and the cost of personnel, it was decided that a Patrol Study would be provided by Chief Kruse to the board. Furthermore, Member DiCianni reminded the committee that some of the perimeters that are currently being dictated by judicial regulations are in arbitration. There should be some resolve regarding the Sheriff's Office hiring and judicial staff placement around February of 2018.
10. New Business
11. Adjournment
A. Motion to Adjourn
Without objection, the meeting was adjourned at 8:45 am.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, Vice Chair
SECONDER: Donald Puchalski, District 1
AYES: Hart, DiCianni, Eckhoff, Grant, Grasso, Healy, Khouri, Larsen, Noonan,
Puchalski, Tornatore, Zay
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