DuPage County Finance Committee met October 10.
Here is the minutes provided by the Committee:
1. Call to Order
6:00 pm meeting was called to order by Chairman Paul Fichtner at 6:02 pm.
2. Roll Call
Present: Anderson, Chaplin, DiCianni (6:57 pm), Eckhoff (6:47 pm), Elliott, Fichtner, Grant, Grasso (6:17 pm), Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley (6:21 pm), Zay
Absent:
3. Public Comment
4. Chairman's Remarks
Paul Rafac, Chief Financial Officer, announced that at the next Finance committee meeting he will bring forward plans from department heads and elected officials of their three and four percent budget cuts. Paul Fichtner stated the budget will be passed out of committee on November 14 and November 28th the budget will pass out of County Board.
5. Approval of Minutes
A. Finance Committee - Regular Meeting - Sep 26, 2017 8:00 am
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
6. Budget Transfers
A. FI-R-0425-17 Resolution -- Budget Transfers 10-10-17 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Dicianni, Eckhoff, Grasso, Wiley
7. Consent Items
A. Consent Item -- PAHCSII/Northwestern Medicine - Decrease & Close 1156-1 Serv
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
8. Procurement Requisitions
A. Animal Care & Control - Krajewski
1. Change Order -- ACC-P-0139A-16 Amendment to Resolution ACC-P-0139-16 (P.O 1867-0001) issued to Henry Schein Animal Health for the purchase & delivery of veterinary pharmaceutical and medical supplies, to increase the encumbrance $9,000.00 for Animal Care and Control resulting in an amended contract total not to exceed $57,000.00, an increase of 18.75%.
Result: Approved [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
B. Health & Human Services - Larsen
1. HHS-P-0394-17 Recommendation for the approval of a contract purchase order to Symbria Rehab, Inc., for Physical, Occupational, Speech and Respiratory Therapy and Consulting Services for the residents at DuPage Care Center, for the period November 1, 2017 through October 31, 2018, for a contract total amount not to exceed $1,200,000.00, per Proposal #P17-119-GV.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Janice Anderson, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
C. Judicial/Public Safety - Eckhoff
Judicial/Public Safety items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
1. JPS-P-0395-17 Recommendation for approval of a contract purchase order to William G. Worobec, Attorney at Law, to provide professional services as a conflict attorney for the 18th Judicial Circuit Court. This contract covers the period of November 1, 2017 through October 31, 2018 for a contract total amount not to exceed $47,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant DuPage County Code Section 2-300.4-108 (1) (b).
2. JPS-P-0396-17 Recommendation for the approval of a contract purchase order to PCM Sales, Inc., d/b/a Tiger Direct for the issuance of a contract purchase order to PCM Sales, Inc., d/b/a Tiger Direct, for the purchase of RealPresence Group 700- 1080p-video conferencing kit and extended warranty for the 18th Judicial Court, for a contract total not to exceed $27,739.84, per lowest responsible bid 17-178-LG.
3. Change Order -- JPS-P-0062A-17 Amendment to Resolution JPS-P-0062-17 (Purchase order 2395-1 SERV), issued to Public Safety Direct to furnish and install new equipment in Sheriff Vehicles, for a change order to increase the encumbrance in the amount of $80,000 for the Sheriff's Office, resulting in a new contract total amount not to exceed $180,000, an increase of 80.00%. (2359-0001)
D. Public Works - Healy
Public Works items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
1. PW-P-0397-17 Recommendation for the approval of a contract purchase order LAI, Ltd., for the purchase of Dezurik valves and repair parts for the wastewater facilities, for Public Works, for a contract total amount not to exceed $80,000.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids. (Direct replacement of existing plant equipment required for compatibility)
2. FM-P-0398-17 Recommendation for the approval of a contract purchase order to Tee Jay Service Company, Inc., for preventive maintenance and repair services for automatic and manual doors with threshold closers, as needed, for County facilities, for Facilities Management, for the period November 13, 2017 through November 12, 2018, for a total contract amount not to exceed $45,612.00, per renewal option under bid award #14-191, third and final option to renew.
E. Technology - Wiley
Technology items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
1. TE-P-0401-17 Recommendation for the approval of a contract purchase order issued to CDWG, Inc., for the purchase of Power Over Ethernet (POE) network switches and accessories, for Information Technology, for a contract total of $179,773.20, per lowest responsible bid #17-174-LG.
2. TE-P-0402-17 Recommendation for the approval of a contract purchase order issued to Insight Public Sector, Inc. for the purchase of three (3) HP DL580 servers, for Information Technology, for a contract total amount of $56,504.76, per lowest responsible bid #17-165-LG.
F. Transportation - Puchalski
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
1. DT-P-0387-17 Recommendation for the approval of a contract purchase order to Right Way Traffic Control, Inc., to furnish and deliver two (2) Solar Message Centers for the Division of Transportation, for a contract total not to exceed $28,100.00; Per lowest responsible bid 17-171-BF
2. Action Item -- DT-P-0102A-17 – Amendment to Resolution DT-P-0102-17, issued to Ozinga Ready Mix Concrete, Inc., to furnish and deliver Portland Cement Concrete, as needed for the Division of Transportation, to increase the funding in the amount of $8,000.00, resulting in an amended contract total amount of $33,000.00, an increase of 32.00%
3. Informational -- Grant Proposal Notification 044-17: FY18-FY23 Surface Transportation Program (STP-LAFO) - Division of Transportation - $1,546,440
4. Informational -- Grant Proposal Notification 043-17: FY18-FY23 Surface Transportation Program (STP-LAFO) - Division of Transportation - $740,875
9. Finance Resolutions
Finance Resolutions A through F were combined and approved.
A. FI-R-0416-17 Resolution -- Acceptance And Appropriation of the HUD 2016 Continuum of Care Planning Grant PY18 Agreement No. IL0677L5T141600, Company 5000 Accounting Unit 1510, $128,502
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Dicianni, Eckhoff, Grasso, Wiley
B. FI-R-0417-17 Resolution -- Acceptance and Appropriation of The Regional Transportation Authority Job Access and Reverse Commute Grant PY18, Agreement No. S5310-2015-03, Company 5000 Accounting Unit 1710, $321,024
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
C. FI-R-0415-17 Resolution -- Acceptance and Appropriation of the ILDCFS Children's Advocacy Center Grant PY2018 $64,180
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
D. FI-R-0414-17 Resolution -- Acceptance of Additional Funding for the Illinois Emergency Management Agency (IEMA) Emergency Management Performance Grant PY 2016 Agreement No. 16EMADUPA2 $42,266.24
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
E. FI-R-0419-17 RESOLUTION -- Additional Appropriation Coroner's Fee Fund Company 1300, Accounting Unit 4130 $75,000.00
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
F. FI-R-0420-17 Resolution -- Additional Appropriation in the County Infrastructure Fund for the ROE Courthouse Remodeling Project Company 6000 Accounting Unity 1220 $500,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
G. FI-R-0421-17 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
10. ETSB - Grasso
A. ETS-R-0422-17 Resolution -- ETS-R-0422-17 : Downers Grove IGA amended to $410,498.33 The ETSB resolution was amended to $410,498.33 and approved.
Result: Approved [Unanimous]
Mover: Sam Tornatore, District 1
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
B. ETS-R-0423-17 Resolution -- Resolution to approve the Intergovernmental Agreement between the County of DuPage, Illinois on behalf of the Emergency Telephone System Board and the Clarendon Hills Fire Department for the reimbursement of consolidation costs (Total Amount: $19,833.00)
Result: Approved [Unanimous]
Mover: Sam Tornatore, District 1
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
C. ETS-R-0424-17 Resolution -- Resolution to approve the Intergovernmental Agreement between the County of DuPage, Illinois on behalf of the Emergency Telephone System Board and the Clarendon Hills Police Department for the reimbursement of consolidation costs (Total Amount: $39,370.00)
Result: Approved [Unanimous]
Mover: Sam Tornatore, District 1
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Dicianni, Eckhoff, Grasso, Wiley
11. Informational
Payment of claims, wire transfers, and grant proposal notifications were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Eckhoff, Grasso, Wiley
A. Payment of Claims
1. Payment of Claims -- 9/22/17 Paylist
2. Payment of Claims -- 9/26/17 Paylist
3. Payment of Claims -- 09/29/17 Paylist
4. Payment of Claims -- 10/03/17 Paylist
B. Wire Transfers
1. Wire Transfers -- 10/2/17 Wire Transfer
2. Wire Transfers -- 10/4/17 Wire Transfer
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- RTA Job Access & Reverse Commute Grant PY18 - $321,024
12. Initial Discussion Of The 2018 Health Plan
Gary Grasso arrived at 6:17 p.m., Kevin Wiley arrived at 6:21 p.m., Grant Eckhoff arrived at 6:47 p.m., and Pete DiCianni arrived at 6:57 p.m.
Chris Bouschet, Managing Director at Marsh McClennan, gave a brief history of program changes and plan costs. He outlined cost reduction stategies for 2018. The presentation is attached hereto and made part of these full minutes packet.
A. Meeting Handout
1. Health Plan Presentation
13. Old Business
14. New Business
15. Adjournment
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6166&Inline=True
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