DuPage County Finance Committee met September 12.
Here is the minutes provided by the Committee:
1. Call to Order
8:00 am meeting was called to order by Chairman Paul Fichtner at 8:06 am.
2. Roll Call
Present: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley (Remote), Zay
Absent: Puchalski
3. Public Comment
4. Chairman's Remarks Mr. Fichtner announced that the county received 2,793 budget survey responses. He thanked Joan Olson, Communications Manager, for her contributions in getting this increase in responses.
A. Motion to allow Kevin Wiley to participate via phone while on military duty
Result: Approved [Unanimous]
Mover: Paul Fichtner, Chairman
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
5. Budget Presentation
A. Circuit Court Clerk
Circuit Court Clerk Chris Kacheroubas gave a budget presentation outlining efficiencies in his office and how automating procedures translated to money savings. He has crosstrained his office workers. Mr. Kacheroubas discussed the bills that have been passed that have impacted his office. Committee members requested more information on fees that are charged and dollar amounts on collections. Collection procedures, municiple adjudications and case loads were discussed.
Member Grasso left the room at 8:40 a.m. to attend the ETSB meetings.
6. Approval of Minutes
A. Finance Committee - Regular Meeting - Aug 22, 2017 8:00 AM
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
7. Budget Transfers
A. FI-R-0382-17 Resolution -- Budget Transfers 9-12-17 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
8. Procurement Requisitions
A. Finance - Fichtner
1. 2017-256 Recommendation for the approval of a contract purchase order to Accurate Biometrics, Inc., to provide fingerprint background checks, for the period of January 1, 2018 through December 31, 2018 for Human Resources, for a contract total amount not to exceed $9,100.00, second optional one year renewal per quote 15-200- BF.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
B. Judicial/Public Safety - Eckhoff
1. JPS-P-0379-17 Recommendation for the approval of a contract purchase order to Global Tel*Link for the purchase and installation of two (2) lobby scheduling kiosks w/card readers, including staff training, software maintenance, and support services through 2022 for the DuPage County Jail, for a contract total not to exceed $72,000.00, proposal #17-009-LG. (Funding will come from the inmate welfare fund)
Motion by Member Eckhoff to discharge Judicial/Public Safety committee, seconded by Member Tornatore. All ayes. Motion carried.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
C. Public Works - Healy
1. FM-P-0367-17 Recommendation for the approval of a contract purchase order to Wheaton Sanitary District, for sanitary sewer utility services, for the County campus, for Facilities Management, for the period October 1, 2017 through September 30, 2018, for a total contract amount not to exceed $336,000.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding - Public Utility (Facilities Management portion is $246,000 and the DuPage Care Center's portion is $90,000)
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
2. FM-P-0368-17 Recommendation for the approval of a contract purchase order to the City of Wheaton, for water utility services for the County campus, for Facilities Management, for the period October 1, 2017 through September 30. 2018, for a total contract amount not to exceed $690,000. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding - Public Utility (Facilities Management portion is $540,000 and the DuPage Care Center's portion is $150,000)
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
3. FM-P-0369-17 Recommendation for the approval of a contract purchase order to Nicor Gas, for natural gas utility and distribution services for County facilities, for Facilities Management, for the four year period October 1, 2017 through September 30, 2021, for a total contract amount not to exceed $937,482. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding. Public Utility (Facilities Management portion is $788,970 and the DuPage Care Center's portion is $148,512)
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
4. FM-P-0376-17 Recommendation for the approval of a contract purchase order to ComEd, for electric utility services for the non-connected County facilities, for Facilities Management, for the four year period October 1, 2017 through September 30, 2021, for a total contract amount not to exceed $46,410.00; per 55ILCS 5/5- 1022(c) (Not suitable for competitive bids. Public Utility
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
5. FM-P-0371-17 Recommendation for the approval of a contract purchase order to YOUNA Mechanical, Inc. dba The YMI Group, Inc., to provide time and material HVAC and refrigeration services, as needed, for County facilities, for Facilities Management, for the period September 13, 2017 through September 12, 2018, for a total contract amount not to exceed $25,000.00, per lowest responsible bid #17-120- BF
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
6. FM-P-0374-17 Recommendation for the approval of a contract purchase order to Ashland Door Solutions, to provide door supplies and installation, for the renovation and build out on the 3rd Floor South and as needed for the Judicial Office Facility, for Facilities Management, for the period through April 14, 2018, for a total contract amount not to exceed $90,000.00, per lowest responsible bid #15-054-DT.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
7. PW-P-0377-17 Recommendation for the approval of a contract purchase order to Nicor Gas, for natural gas services, for Public Works, for the period October 1, 2017 through September 30, 2021, for a total contract amount not to exceed $515,000.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding - Public Utility
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
8. PW-P-0375-17 Recommendation for the approval of a contract purchase order to ComEd for electrical services, for Public Works, for the period October 1, 2017 through September 30, 2021, for a total contract amount not to exceed $645,000.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding) Public Utility
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
9. PW-P-0372-17 Recommendation for the approval of a contract purchase order to Joseph J. Henderson & Son, Inc., to provide biological phosphorus removal at the Knollwood Wastewater Facility, for Public Works, for a contract total amount not to exceed $2,477,000.00, per lowest responsible bid #17-116-DT.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
10. PW-P-0373-17 Recommendation for the approval of a contract purchase order to Hoerr Construction, Inc., for the lining of two (2) storm sewers located within the County, for the period of September 12, 2017 to November 30, 2017, for Public Works, for a total contract amount not to exceed $104,103.60, per lowest responsible bid #17-139-DT.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
11. PW-R-0373-17 Resolution -- Agreement between the County of DuPage, Illinois and Crown Castle USA, Inc., for management of Cellular Antennae Leases at certain designated County-owned Facilities Public Works items 1 through 11 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
12. 2017-257 Recommendation for the approval of a contract purchase order to L&W Supply Corporation, to furnish and deliver drywall to the Judicial Office Facility, for Facilities Management, for a contract total amount not to exceed $6,390.00, per low quote #17-182-DT
Member Healy motioned to discharge the Public Works committee for items 12 and 13, seconded by Member DiCianni. All ayes. Motion carried. Items 12 and 13 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
13. 2017-258 Recommendation for the approval of a contract purchase order to Ashland Door Solutions, to furnish and deliver VT Architectural Wood Doors for the Judicial Office Facility, for Facilities Management, for the period through June 30, 2018, for a contract total amount not to exceed $19,350.00, per low quote #17-181-DT
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
D. Stormwater - Zay
1. SM-P-0370-17 Recommendation to approve an agreement between County of DuPage and Hey and Associates, Inc., to provide Professional Native Vegetation Management Services, for Stormwater Management, from 9/12/17 through 4/30/20, for a contract total amount not to exceed $140,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1002(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b)
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
E. Technology - Wiley (Contingent upon parent committee approval)
Technology items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
1. TE-P-0378-17 Recommendation for the approval of a contract purchase order issued to SDF Professional Computer Service, Inc. dba SAI Computers, for the purchase of 65 desktop computers for various general fund departments, for Information Technology, for a contract total of $44,850.00, per lowest responsible bid #17-146- LG.
2. Change Order -- TE-P-0212A-17 - Amendment to Resolution TE-P-0212-17 (County Contract 2642-0001-Serv), issued to CDW Government, Inc. for Azure Cloud Services for ArcGIS and SQL Servers, for Information Technology - GIS Division, to update the network configuration and increase the contract amount for an additional server needed for the overall network schema, to increase the contract by $23,799.04, resulting in an amended contract total of $147,429.04, an increase of 19.25%.
F. Transportation - Puchalski
Transportation items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
1. DT-P-0360-17 Recommendation for the approval of a contract purchase order to Vermeer-Illinois, Inc., to furnish and deliver one (1) stump grinder for the Division of Transportation, for a contract total not to exceed $41,287.00; Per lowest responsible bid 17-150-BF
2. DT-P-0363-17 Recommendation for the approval of a contract purchase order to ComEd, for electric services as needed for the Division of Transportation, for the four year period October 1, 2017 through September 30, 2021, for a contract total not to exceed $150,000.00 per year. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding. Public Utility
3. Action Item -- DT-P-0090A-15 – Amendment to Resolution DT-P-0090-15, issued to Civiltech Engineering, Inc., for Professional Design Engineering Services for improvements along CH 35/55th Street, from Dunham Road to Clarendon Hills Road, Section 11-00302-04-CH, to increase the funding in the amount of $26,047.80, resulting in an amended contract total amount of $843,289.39, an increase of 3.19% (County to be reimbursed 100%)
9. Finance Resolutions
A. FI-R-0360-17 Resolution -- Correction of Scrivener's Error in Resolution FI-R- 0360-17 2017 Urban and Community Forestry Program Grant to Correct Accounting Unit
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
B. FI-R-0374-17 Resolution -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program (LIHEAP) ComEd Rate Relief Program Grant FY17 Company 5000-Accounting Unit 1500 - Grant Funded - $30,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
C. FI-R-0376-17 Resolution -- Acceptance of an extension of the DuPage Convalescent Center Foundation - Recreation Therapy Grant PY16 Company 5000 - Accounting Unit 2120 Items C and D were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
D. FI-R-0377-17 Resolution -- Acceptance of an extension of the DuPage Convalescent Center Foundation- Music Therapy Grant PY16 Company 5000- Accounting unit 2120
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
E. FI-R-0383-17 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
10. Informational
A. Payment of Claims
Payment of claims and wire transfers were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
1. Payment of Claims -- 8/22/2017 Paylist
2. Payment of Claims -- 8/25/17 Paylist
3. Payment of Claims -- 08/29/17 Paylist
4. Payment of Claims -- 8/30/17 Paylist
5. Payment of Claims -- 9/5/17 Paylist
6. Payment of Claims -- 9/8/17 Paylist
B. Wire Transfers
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
1. Wire Transfers -- 9/5/17 Wire Transfer A
2. Wire Transfers -- 9/7/17 Wire Transfer B
C. Appointments
1. CB-R-0384-17 Resolution -- Appointment of Gregory J. Hart to Vacant County Board District 3 Seat
The appointment was accepted and place on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- Low Income Home Energy Assistance Program (LIHEAP) ComEd Rate Relief Program Grant FY17 - Illinois Association of Community Action Agencies (IACAA) - Community Services - $30,000.00
The grant proposal notification was accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Puchalski
11. Old Business
12. New Business
13. Adjournment
Without objection the meeting was adjourned at 9:04 a.m.
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