DuPage County Finance Committee met Sept. 12.
Here is the agenda provided by the Committee:
1. Call to Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Budget Presentation
A. Circuit Court Clerk
6. Approval of Minutes
A. Finance Committee - Regular Meeting - Tuesday August 22nd, 2017
7. Budget Transfers
A. FI-R-0382-17 RESOLUTION -- Budget Transfers 9-12-17 Budget Transfers Various Companies and Accounting Units
8. Procurement Requisitions
A. Finance - Fichtner
1. 2017-256 Recommendation for the approval of a contract purchase order to Accurate Biometrics, Inc., to provide fingerprint background checks, for the period of January 1, 2018 through December 31, 2018 for Human Resources, for a contract total amount not to exceed $9,100.00, second optional one year renewal per quote 15-200- BF.
B. Judicial/Public Safety - Eckhoff
1. JPS-P-0379-17 Recommendation for the approval of a contract purchase order to Global Tel*Link for the purchase and installation of two (2) lobby scheduling kiosks w/card readers, including staff training, software maintenance, and support services through 2022 for the DuPage County Jail, for a contract total not to exceed $72,000.00, proposal #17-009-LG. (Funding will come from the inmate welfare fund)
C. Public Works - Healy
1. FM-P-0367-17 Recommendation for the approval of a contract purchase order to Wheaton Sanitary District, for sanitary sewer utility services, for the County campus, for Facilities Management, for the period October 1, 2017 through September 30, 2018, for a total contract amount not to exceed $336,000.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding - Public Utility (Facilities Management portion is $246,000 and the DuPage Care Center's portion is $90,000)
2. FM-P-0368-17 Recommendation for the approval of a contract purchase order to the City of Wheaton, for water utility services for the County campus, for Facilities Management, for the period October 1, 2017 through September 30. 2018, for a total contract amount not to exceed $690,000. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding - Public Utility (Facilities Management portion is $540,000 and the DuPage Care Center's portion is $150,000)
3. FM-P-0369-17 Recommendation for the approval of a contract purchase order to Nicor Gas, for natural gas utility and distribution services for County facilities, for Facilities Management, for the four year period October 1, 2017 through September 30, 2021, for a total contract amount not to exceed $937,482. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding. Public Utility (Facilities Management portion is $788,970 and the DuPage Care Center's portion is $148,512)
4. FM-P-0376-17 Recommendation for the approval of a contract purchase order to ComEd, for electric utility services for the non-connected County facilities, for Facilities Management, for the four year period October 1, 2017 through September 30, 2021, for a total contract amount not to exceed $46,410.00; per 55ILCS 5/5- 1022(c) (Not suitable for competitive bids. Public Utility
5. FM-P-0371-17 Recommendation for the approval of a contract purchase order to YOUNA Mechanical, Inc. dba The YMI Group, Inc., to provide time and material HVAC and refrigeration services, as needed, for County facilities, for Facilities Management, for the period September 13, 2017 through September 12, 2018, for a total contract amount not to exceed $25,000.00, per lowest responsible bid #17-120- BF
6. FM-P-0374-17 Recommendation for the approval of a contract purchase order to Ashland Door Solutions, to provide door supplies and installation, for the renovation and build out on the 3rd Floor South and as needed for the Judicial Office Facility, for Facilities Management, for the period through April 14, 2018, for a total contract amount not to exceed $90,000.00, per lowest responsible bid #15-054-DT.
7. PW-P-0377-17 Recommendation for the approval of a contract purchase order to Nicor Gas, for natural gas services, for Public Works, for the period October 1, 2017 through September 30, 2021, for a total contract amount not to exceed $515,000.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding - Public Utility
8. PW-P-0375-17 Recommendation for the approval of a contract purchase order to ComEd for electrical services, for Public Works, for the period October 1, 2017 through September 30, 2021, for a total contract amount not to exceed $645,000.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding) Public Utility
9. PW-P-0372-17 Recommendation for the approval of a contract purchase order to Joseph J. Henderson & Son, Inc., to provide biological phosphorus removal at the Knollwood Wastewater Facility, for Public Works, for a contract total amount not to exceed $2,477,000.00, per lowest responsible bid #17-116-DT.
10. PW-P-0373-17 Recommendation for the approval of a contract purchase order to Hoerr Construction, Inc., for the lining of two (2) storm sewers located within the County, for the period of September 12, 2017 to November 30, 2017, for Public Works, for a total contract amount not to exceed $104,103.60, per lowest responsible bid #17-139-DT.
11. PW-R-0373-17 RESOLUTION -- Agreement between the County of DuPage, Illinois and Crown Castle USA, Inc., for management of Cellular Antennae Leases at certain designated County-owned Facilities
12. 2017-257 Recommendation for the approval of a contract purchase order to L&W Supply Corporation, to furnish and deliver drywall to the Judicial Office Facility, for Facilities Management, for a contract total amount not to exceed $6,390.00, per low quote #17-182-DT
13. 2017-258 Recommendation for the approval of a contract purchase order to Ashland Door Solutions, to furnish and deliver VT Architectural Wood Doors for the Judicial Office Facility, for Facilities Management, for the period through June 30, 2018, for a contract total amount not to exceed $19,350.00, per low quote #17-181-DT
D. Stormwater - Zay
1. SM-P-0370-17 Recommendation to approve an agreement between County of DuPage and Hey and Associates, Inc., to provide Professional Native Vegetation Management Services, for Stormwater Management, from 9/12/17 through 4/30/20, for a contract total amount not to exceed $140,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1002(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b)
E. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0378-17 Recommendation for the approval of a contract purchase order issued to SDF Professional Computer Service, Inc. dba SAI Computers, for the purchase of 65 desktop computers for various general fund departments, for Information Technology, for a contract total of $44,850.00, per lowest responsible bid #17-146- LG.
2. Change Order -- TE-P-0212A-17 - Amendment to Resolution TE-P-0212-17 (County Contract 2642-0001-SERV), issued to CDW Government, Inc. for Azure Cloud Services for ArcGIS and SQL Servers, for Information Technology - GIS Division, to update the network configuration and increase the contract amount for an additional server needed for the overall network schema, to increase the contract by $23,799.04, resulting in an amended contract total of $147,429.04, an increase of 19.25%.
F. Transportation - Puchalski
1. DT-P-0360-17 Recommendation for the approval of a contract purchase order to Vermeer-Illinois, Inc., to furnish and deliver one (1) stump grinder for the Division of Transportation, for a contract total not to exceed $41,287.00; Per lowest responsible bid 17-150-BF
2. DT-P-0363-17 Recommendation for the approval of a contract purchase order to ComEd, for electric services as needed for the Division of Transportation, for the four year period October 1, 2017 through September 30, 2021, for a contract total not to exceed $150,000.00 per year. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding. Public Utility
3. Action Item -- DT-P-0090A-15 – Amendment to Resolution DT-P-0090-15, issued to Civiltech Engineering, Inc., for Professional Design Engineering Services for improvements along CH 35/55th Street, from Dunham Road to Clarendon Hills Road, Section 11-00302-04-CH, to increase the funding in the amount of $26,047.80, resulting in an amended contract total amount of $843,289.39, an increase of 3.19% (County to be reimbursed 100%)
9. Finance Resolutions
A. FI-R-0360-17 RESOLUTION -- Correction of Scrivener's Error in Resolution FI-R- 0360-17 2017 Urban and Community Forestry Program Grant to Correct Accounting Unit
B. FI-R-0374-17 RESOLUTION -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program (LIHEAP) ComEd Rate Relief Program Grant FY17 Company 5000-Accounting Unit 1500 - Grant Funded - $30,000
C. FI-R-0376-17 RESOLUTION -- Acceptance of an extension of the DuPage Convalescent Center Foundation - Recreation Therapy Grant PY16 Company 5000 - Accounting Unit 2120
D. FI-R-0377-17 RESOLUTION -- Acceptance of an extension of the DuPage Convalescent Center Foundation- Music Therapy Grant PY16 Company 5000- Accounting unit 2120
E. FI-R-0383-17 RESOLUTION -- Placing Names on Payroll
10. Informational
A. Payment of Claims
1. Payment of Claims -- 8/22/2017 Paylist
2. Payment of Claims -- 8/25/17 Paylist
3. Payment of Claims -- 08/29/17 Paylist
4. Payment of Claims -- 8/30/17 Paylist
5. Payment of Claims -- 9/5/17 Paylist
6. Payment of Claims -- 9/8/17 Paylist
B. Wire Transfers
1. Wire Transfers -- 9/5/17 Wire Transfer A
2. Wire Transfers -- 9/7/17 Wire Transfer B
C. Appointments
1. CB-R-0384-17 RESOLUTION -- Appointment of Gregory J. Hart to Vacant County
Board District 3 Seat
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- Low Income Home Energy Assistance Program (LIHEAP) ComEd Rate Relief Program Grant FY17 - Illinois Association of Community Action Agencies (IACAA) - Community Services - $30,000.00
11. Old Business
12. New Business
13. Adjournment
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=7690&Inline=True
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