DuPage County Public Works Committee met August 1.
Here is the minutes as provided by the committee:
1. Call to Order
9:15 AM meeting was called to order by Chair James Healy at 9:25 AM.
2. Roll Call
Present: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
3. Public Comment
At the last meeting Mrs. Banov addressed the Committee regarding a sewer backup at her
residence due to root intrusion. At that time she requested reimbursement for cleaning and
repair. Since the last meeting Mrs. Banov has installed a check valve, which she will be
reimbursed per the Public Works Overhead Sewer Program. Mrs. Banov stated she paid $5,400
for cleaning, and received a repair quote of $8,670.00. Mrs. Banov requested assistant with these
expenses. Staff will work with Mrs. Banov.
4. Action Items
Without objection, the Action Item will be addressed at this time.
A. Action Item -- Public Works Residential Sewer Backup Cleaning Reimbursement Policy
Staff is requesting approval of a newly proposed Public Works Residential Sewer Backup
Cleaning Reimbursement Policy. This policy covers residental properties only, and will
only cover occurances during dry weather. This new policy would cap the amount
reimbursable for clean-up at a single property at $5,000, and it shall not exceed $15,000
per event. To be eligable to receive these reimbursements, participation in the Overhead
Sewer Program is required. This policy only allows reimbursement once per property.
After much discussion, Committee moved forward with a motion to implement this policy.
Result: Accepted [Unanimous]
Mover: Gary Grasso, District 3
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
5. Approval of Minutes
A. Public Works Committee - Re-Scheduled - Jul 11, 2017 9:15 AM
Result: Accepted [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
6. Budget Transfers
A. Budget Transfers -- Request for Transfer of Funds - $28,000.00 from 1000-1160-54120-
1100 (Automotive Equipment) and $272,000.00 1000-1160-54010-1100 (Building
Improvements) to 1000-1160-54110-1100 (Equipment & Machinery) to cover the cost of
the replacement chilled water coils for the Judicial Office Facility
Result: Accepted [Unanimous]
Mover: Paul Fichtner, District 1
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
7. Consent Items
The motion was to combine and approve the Consent Items as presented.
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
A. Consent Item -- A Epstein & Sons International Inc – Contract Scope
B. Consent Item -- PW Antarctic Mechanical Systems - Contract Extension
8. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims Reports as presented.
Result: Accepted [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
9. Joint Purchasing Agreement
A. 2017-211 Recommendation for the approval of a contract purchase order to HD Supply
Facilities Maintenance, Ltd., for replacement task seating for the judges’ chambers, for
the Circuit Court, for Facilities Management, for a total contract amount not to exceed
$14,694.40. Per Agreement between the County of DuPage and US Communities
contract #16154
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
10. Low Quote
A. 2017-212 Recommendation for the approval of a contract purchase order to HML, to
provide analysis of biosolids lab testing at the Woodridge Greene Valley and Knollwood
Facilities, for Public Works, for the period September 1, 2017 through August 31, 2018,
for a contract total amount not to exceed $7,680.00, per low quote Q17-147GV
Result: Accepted [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Paul Fichtner, District 1
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
11. Sole Source
The motion was to combine and approve the Sole Sourse items as presented.
Result: Accepted [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
A. 2017-213 Recommendation for the approval of a contract purchase order to Corrpro
Waterworks, for internal cathodic protection system for the NRWF and Glen Ellyn water
towers, covering the period of August 1, 2017 to November 30, 2017, for a contract total
amount not to exceed $17,900.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not
suitable for competitive bids - Sole Source
B. PW-P-0350-17 Recommendation for the approval of a contract purchase order to HD
Supply Waterworks, to furnish and deliver Sensus water meters and meter reading
equipment, for Public Works, for the period August 15, 2017 through August 14, 2019,
for a contract total amount not to exceed $160,000.00 per 55 ILCS 5/5-1022
"Competitive Bids" (c) not suitable for competitive bids - Sole Source.
12. Contract Increase
The motion was to combine and approve the Contract Increases as presented.
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grasso, Healy, Larsen, Noonan
Absent: Grant
A. Change Order -- FM-P-0258A-16 - Amendment to Resolution FM-P-0258-16, issued
to Wheaton Sanitary District, for sanitary sewer utility services, for the County campus,
for Facilities Management, to increase the contract in the amount of $100,000.00,
increase is needed due to a defective meter which caused a 2016 billing error, resulting in
a new total contract amount not to exceed $380,000.00, an increase of 35.71%. (2024-1
SERV)
B. Change Order -- FM-P-0262A-16 - Amendment to Resolution FM-P-0262-16, issued
to the City of Wheaton, for water utility services for the County campus, for Facilities
Management, to increase the contract in the amount of $150,000.00, increase is needed
due to a defective meter which caused a 2016 billing error, resulting in a new total
contract amount not to exceed $725,000.00, an increase of 26.09%
13. Discussion
A. FY2018 Proposed Budgets
Committee concured that the proposed budgets will move forward as presented.
14. Old Business
15. New Business
Member Larsen requested that the language for Sole Source items be reviewed.
16. Adjournment
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