The Westmont Village Board met Oct. 27 to place purchase orders.
Here is the meeting's agenda, as provided by the board:
The governing and policy-making body of the Village consists of a Village Mayor and six Trustees elected on an at-large basis for overlapping terms
Village Board Meeting
October 27, 2016
6:00 p.m.
1. Call To Order
2. Roll Call
3. Pledge Of Allegiance
4. Open Forum
Participants are advised that the Open Forum procedure is a privilege and should not be abused. Upon completing an Open Forum request form and submitting it to the Village Clerk before the commencement of the meeting, participants will be recognized and given a chance to speak. The time limit to speak is 3 minutes. If deemed necessary by the Village Board, the matter may be referred to Village Staff or may be placed on a future agenda for Board consideration.
All participants are expected to exercise common courtesy and follow any rules of order established or announced by the Village Board and/or Mayor. Candidates for local public office may not use this forum for campaign purposes.
5. Reports
a. Board Reports
Mayor
Clerk
Attorney
Manager
Trustees
Background Of Subject Matter
Type - Discussion Only
6. Items To Be Removed From Consent Agenda
7. Consent Agenda (Omnibus Vote)
a. Village Board Minutes
i. Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held October 13, 2016.
Background Of Subject Matter
Required Parliamentary Procedure
Type - Motion
Documents:
2016-10-13 VILLAGE BOARD MEETING MINUTES.PDF
b. Finance Ordinance
i. Finance Ordinance # 13
Total to be announced at the meeting.
Background Of Subject Matter
Type - Motion
c. September Financial Report
Board to consider a motion to accept the financial report submitted for the month of September 2016.
Background Of Subject Matter
Type - Motion
Documents:
SEPTEMBER 2016 FINANCIAL REPORT MEMO.PDF
MONTHLY REVENUE AND EXPENSE SUMMARY 2016-09.PDF
d. Purchase Orders
i. PO 11040195
AMEC Environment & Infrastructure Inc $144,630.09
Background Of Subject Matter - Richmond & Grant Phase 1 Engineering
Type - Purchase Order
Budgeted - Yes
Documents: PO 11040195.PDF
ii. PO 11040194
ESI Consultants Ltd $89,800.00
Background Of Subject Matter - 6101 S Cass Avenue Basin Phase 1& 2 Design Engineering
Type - Purchase Order
Budgeted - Other
Budgeted Explanation - This was not specifically identified in the budget, but there are funds available.
Documents: PO 11040194.PDF
iii. PO 11040200
West Central Municipal Conference $48,995.00
Background Of Subject Matter - Contractual Planting Cost - 475 trees
Type - Purchase Order
Budgeted - Yes
Documents: PO 11040200.PDF
iv. PO 11040140
West Central Municipal Conference $85,680.00
Background Of Subject Matter - Fall Planting 482 trees
Type - Purchase Order
Budgeted - Yes
Documents: PO 11040140.PDF
v. PO 11040202
Bradford Equities LLC $274,000.00
Background Of Subject Matter - Developer's Note Repayment
Additional Background - Per the 2013 agreement, the Village is to issue a developer's note. Once that note has been issued, this PO will be used to make monthly payments on that note based on the sales tax and TIF property tax generated.
Recommendation - Due to timing constraints, and to reduce interest costs, it is likely that many of these monthly payments will be made with our "out of cycle" process where the check is issued and approved retroactively by the Board at the following meeting.
Type - Purchase Order
Budgeted - Yes
Documents: PO 11040202.PDF
vi. Total Of Purchase Orders $ 643,105.09
Background Of Subject Matter
Type - Purchase Order
e. Total Of Purchase Orders And Finance Ordinance
Total to be announced at the meeting.
Background Of Subject Matter
Type -Motion
8. Unfinished Business
9. New Business
a. Proclamation - Eddie Clearwater
Board to approve a proclamation celebrating American Blues Artist Eddy "The Chief" Clearwater.
Background Of Subject Matter
Type - Proclamation
Documents: FINALVERSION2-2016-10-27-PROCLAMATION-EDDYCLEARWATER.PDF
b. 20 N Cass Avenue - Restaurant Bar & Grill
Board to consider an ordinance approving a Development Permit request to allow the operation of a restaurant in the B-1 Limited Business District.
Background Of Subject Matter
Applicant requests to operate a new restaurant bar & grill called Johnny's Blitz, in a currently vacant tenant space. The building is located within the Central Business District TIF and is a recommended use in the downtown.
Recommendation
Economic Development Committee gave a positive recommendation to the restaurant proposal at the October 5, 2016 meeting.
Type - Ordinance
Documents: 20 N CASS - VILLAGE BOARD REQUEST.PDF
EDC 20 NORTH CASS PRESENTATION.PDF
c. Developer's Note For Bradford Westmont 1 LLC
Board to consider an ordinance authorizing a Developer’s Note for Bradford Westmont 1 LLC in conjunction with the development of the Mariano’s store at 150 W. 63rd Street, Westmont.
Background Of Subject Matter
As part of its agreement with Bradford for the development of the new Mariano’s store in the South Westmont Business TIF District, the Village agreed to reimburse Bradford for certain development expenses.
Additional Background
Economic incentives are authorized by the State TIF statute & are used to lure large developments to a TIF District. The reimbursement payments will be made out of real estate tax increment generated for the property & sales taxes received from Mariano’s.
Recommendation - Approve
Type - Ordinance
Budgeted - N/A
Documents:
BRADFORD.DEVELOPER NOTE.ORD. 10.27.PDF
EXHIBIT A - DEVELOPERS NOTE - BRADFORD EQUITIES - 150 W 63RD STREET.PDF
d. 5 Year Agreement With Comcast For Metro-E Services
Board to consider an ordinance approving an agreement with Comcast to provide network services to connect the Westmont Fire Department to Addison ACDC Dispatch with a 50Mb circuit and 500 North Cass to Fire HQ with a 100Mb circuit.
Background Of Subject Matter
The connection to Comcast will take the place of a microwave connection to Downers Grove and the connection to Fire HQ will become the primary connection to facilitate IP based Zetron and network connectivity.
Additional Background
The contract is being purchased off a bid proposal between the ETSB and Comcast.
Type - Ordinance
Budgeted - No
Budgeted Explanation
The addition of these services is related to the consolidation of the Fire and Police Departments from Downers Grove to Addison ACDC.
e. Amending Ordinance For Abandonment Of Bicycles
Board to consider an ordinance amending Chapter 78, Traffic and Vehicles, of the Westmont Code to add regulations regarding bicycle parking and abandonment of bicycles.
Background Of Subject Matter
Village Staff is recommending changes to the current ordinance to prohibit parking/abandonment of bicycles left on village streets or other public property for more than 72 hours at the same location.
Type - Ordinance
Budgeted - Other
Documents: BICYCLES.IMPOUNDMENT.ORD. 9.13.16.PDF
f. Declaration Of Village Property As Surplus
Board to consider an ordinance declaring certain Village owned vehicles as surplus property to be sold at the DuPage Mayors and Managers Conference (DMMC) auction.
Background Of Subject Matter
This property, as identified in the attachment, has outlived its useful life. It is outdated, non-functioning, replaced or otherwise not economically maintainable.
Additional Background
These vehicles will be disposed of by auction through Obenauf Auction Services Inc. on behalf of DMMC, beginning in November 2016. This property, upon being declared surplus and sold, will be removed from the Village's property inventory.
Recommendation
Staff recommends approval of this declaration of listed vehicles as surplus and the method of disposition.
Type - Ordinance
Documents: 2016AUCTIONDESCRIPTION.PDF
g. Regular Meeting Schedule Modification
Board to consider a motion to amend the regular meeting schedule adjusting the November 24, 2016 and December 22, 2016 meeting dates.
Background Of Subject Matter
The regular meeting schedule can be rescheduled to a different evening or a decision to cancel the meetings can be reached. The first meeting of the new year is January 5, 2017.
Additional Background
If a decision to cancel is reached, in the unlikely event a board meeting is required, a special meeting can be scheduled. The committee meeting rotation does not include these dates.
Type - Motion
10. Miscellaneous
11. Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12. Adjourn
Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.
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