Wood Dale Public Works Committee met Thursday, July 14.
Here are the minutes as provided by Wood Dale:
PUBLIC WORKS COMMITTEE
JULY 14, 2016
PUBLIC WORKS COMMITTEE MINUTES
Committee Date: July 14, 2016
Present: Ald. Catalano, Jakab, Messina, Sorrentino, Susmarski, E. Wesley, R. Wesley & Woods
Absent: None
Also Present: Treasurer Porch, City Manager Mermuys, M. York, E. Cage, K. Chrisse
Meeting Convened at: 8:38 p.m.
APPROVAL OF THE MINUTES:
The minutes of the June 9, 2016 meeting were approved as presented.
REPORT & RECOMMENDATION:
APPROVAL OF CONTRACT WITH BAXTER & WOODMAN CONSULTING ENGINEERS TO PROVIDE A FEASIBILITY STUDY FOR SOUTH WASTEWATER TREATMENT PLANT
DISCUSSION:
Ald. R. Wesley asked how Baxter & Woodman was being considered after other problems the City has had with them. Mr. Mermuys stated that the issues need to be separated and that this isn’t for design but is for a feasibility study for options. He noted that Baxter has done feasibility studies in the past for the City. Mayor Pulice said
Addison is one of the options and everyone received the email about the 600 homes in there. He feels it divides the community even more so he doesn’t like that as an option. Mr. Mermuys asked how all Committee members feel before it is removed.
VOTE:
Ald. Woods made a motion, seconded by Ald. E. Wesley, to approve a contract with Baxter and Woodman Consulting Engineers to provide a feasibility study for the South Wastewater Treatment Plan in the not-to-exceed amount of $37,260.00. A roll call vote was taken, with the following results:
Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, Susmarski, E. Wesley, R. Wesley & Woods
Nays: None
Abstained: None
Motion: Carried
REPORT & RECOMMENDATION:
REQUEST FOR DIRECTION REGARDING LINCOLN COURT STREET LIGHT PROJECT
DISCUSSION:
Matt York provided the results of the surveys and petitions. Since this request did not meet any requirements of the current street lighting policy, there are three questions that need to be answered. First, a decision needs to be made as to whether to install lights there even though it didn’t meet the standards dictated by the streetlight policy.
Ald. E. Wesley commented that this request was made prior to the City implementing the policy. The second item to be addressed is whether the Public Works department should ask for volunteers to house the street light in front of their home if the city decides to move forward with installation. Mr. York would like to resurvey the block to see who would be willing to place it in front of their house. The resident in the “perfect candidate house” is not very excited and doesn’t want it in front of their property. Ald. Catalano asked about just placing it in the middle of the cull de sac where it makes the most sense. Mr. York explained that on the map where it would be logical, that person doesn’t want it. Ald. Catalano stated that a recommendation was given from the Police Department that putting up more street lights is beneficial. Lastly, if no volunteers are willing to house the light, a decision needs to be made as to whether the City still wants to move forward with the project.
Ald. R. Wesley agreed with Ald. Catalano about putting it where it makes sense, but asked about needing permission from homeowners to go on the easement. Mr. York stated there are cost issues since one or two easements will be needed. He added that they don’t need permission to go on someone’s easement unless they are going to rear of the house. Access is still needed to get to the lights. The cost from Edmund and Nelson is $14,450, and ComEd is noncommittal at this time. Mr. York stated that the residents should be resurveyed to see who would like them in front of their home, but he will still have an easement problem. There was further discussion about the easement process.
Direction was given to staff to return to the residents to determine who would be interested in housing the light.
VOTE:
None
REPORT & RECOMMENDATION
REQUEST FOR DIRECTION FOR CLEAN-UP OF SBT PROPERTY
DISCUSSION:
Mr. York asked what the Committee would like Public Works to do at the property between the pool and the old SBT building, which is about 73,000 square feet. Mr. Mermuys explained that the property will be included in the Comprehensive Plan. Staff is aware that Committee wants it cleaned up, but wanted clarification. Mayor Pulice would like to see the dead trees cleaned up and have the area pruned and trimmed up a bit by in-house staff. He asked who cleaned up pathway to the pool as it looks good.
Mr. York showed the map and how it took over two days to just clean up weeds for 1,200 sq. ft. Quotes were $8,000, but to do in-house would be a monumental feat. Ald. Jakab agreed with the Mayor and suggested having a company come out for a day to see what they can to clean up. Ald. E. Wesley asked if the Water Department guys could help out if needed. Ald. Sorrentino noted the current conditions will create potential for homeless, safety issues and druggies. It is an embarrassment to the city and the Council is setting a poor example to the home and business owners. Mr. York stated that if Committee would like something done by winter, he could probably do something to make it happen. However, if they want it done by Prairie Fest, it can’t be done. He noted they are currently committed to cleaning the corner between the field and parking lot by the north end in time for the Police Department’s National Night Out on August 2nd. Mr. York suggested spending $4,000 to have a contractor do some of the work. Direction was given not to outsource, but to have staff start working on cleaning it up.
REPORT & RECOMMENDATION
PURCHASE OF REPLACEMENT RTV THROUGH RUSSO POWER AND NATIONAL JOINT POWERS ALLIANCE
DISCUSSION:
Ald. R. Wesley asked if staff looked at other places for leasing RTV’s. Mr. York stated he did not go that route because they had some opportunities in the past to use the equipment and had a lot of problems. Staff decided it’s in the best interest of the City to go with a new product.
VOTE:
Ald. Woods made a motion, seconded by Ald. Jakab, to approve the purchase of a Replacement RTV through Russo Power and the National Joint Powers Alliance in a not-to-exceed amount of $14,285.02. A roll call vote was taken, with the following results:
Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, Susmarski & Woods
Nays: Ald. R. Wesley
Abstained: None
Motion: Carried
REPORT & RECOMMENDATION
PURCHASE & INSTALLATION OF SNOW FIGHTING EQUIPMENT FOR TRUCK #231 FROM MONROE TRUCK
DISCUSSION:
None
VOTE:
Ald. Woods made a motion, seconded by Ald. Messina, to approve the purchase and installation of Snow Fighting Equipment for Truck #231 from Monroe Truck in the not-toexceed amount of $11,558.00. A voice vote was taken with the following results:
Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, Susmarski, E. Wesley, R. Wesley & Woods
Nays: None
Abstained: None
Motion: Carried
REPORT & RECOMMENDATION:
APPROVAL OF FINAL PAYMENT REQUEST TO MARTAM CONSTRUCTION FOR WARD 2 PHASE 2 ROAD PROJECT
DISCUSSION:
None
VOTE:
Ald. Woods made a motion, seconded by Ald. Catalano , to approve the Final Payment Request to Martam Construction for the Ward 2 Phase 2 Road Project in the not-to exceed amount of $179,736.53. A roll call vote was taken, with the following results:
Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, Susmarski, E. Wesley, R.
Wesley & Woods
Nays: None
Abstained: None
Motion: Carried
REPORT & RECOMMENDATION:
APPROVAL OF FINAL PAYMENT REQUEST TO ARCHON CONSTRUCTION FOR CENTRAL AVE SANITARY SEWER PROJECT
DISCUSSION:
None
VOTE:
Ald. Woods made a motion, seconded by Ald. E. Wesley, to approve Final Payment Request to Archon Construction for the Central Avenue Sanitary Sewer Project in a not to-exceed amount of $32,841.13. A roll voice vote was taken, with the following results:
Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, Susmarski, E. Wesley, R.
Wesley & Woods
Nays: None
Abstained: None
Motion: Carried
ITEMS TO BE CONSIDERED AT FUTURE MEETINGS:
a. Patching Program (Aug 11)
b. Potter Street Contract Award (ROW) (Aug 11)
c. Light Tower (Aug 11)
d. Ward 2 Phase III Design Contract Award (Sept 8)
e. Edgebrook Lift Station Construction Award (TBD)
f. RA Mancini – Mill Road Water Main Final Payment (TBD)
Ald. Susmarski asked about for a status of the Edgewood Sidewalk project. Mr. York stated it is at the punch list stage and since sod can’t be re-laid in July or August, they will return in September. There are a couple of issues they will look at before wrapping it up.
Ald. R. Wesley asked who handles the check on mosquitos for West Nile and where they are located. Mr. York explained the City receives a report from Clarke Mosquito who hasn’t received any report of them. The report comes from the traps they set up throughout town.
Ald. E. Wesley requested a status for trimming the pine trees at the Veteran Memorial. Mr. Mermuys proposed having all Council members look at the area, since the landscape has filled in, and see what they like and don’t like. A decision can then be made as far as what to do with future landscaping. Mr. York asked how much staff should cut on the pine trees. Ald. E. Wesley commented that it’s difficult to see Veteran’s Park the way they currently are. Mr. Mermuys proposed trimming them to 4.5’ feet and see how it looks.
Ald. Sorrentino asked that all his colleagues review the package of info prior to Committee and Council meetings and address any questions to Department Heads prior to meetings. This will allow staff to respond in a timely manner rather than getting “air time.” Ald. Messina agreed with the comment, but added that his residents also want to hear the answers to some of the questions.
ADJOURNMENT:
The meeting adjourned at 9:21 p.m.
Minutes taken by Eileen Schultz
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