Dupage Policy Journal

DuPage County Public Works Committee met Sept. 2

Here are the minutes provided by the committee:

1. CALL TO ORDER

9:00 AM meeting was called to order by Chair Michael Childress at 9:00 AM.

2. ROLL CALL

Other board members present:

Member Saba Haider arrived at 9:07 am due to attending another committee meeting.

PRESENT Childress, DeSart, Galassi, Garcia, and Zay

ABSENT Ozog

3. CHAIRMAN'S REMARKS - CHAIR CHILDRESS

No remarks were offered.

4. PUBLIC COMMENT

No public comments were offered.

5. APPROVAL OF MINUTES

5.A. 25-2091

Public Works Committee Meeting Minutes - Regular Meeting - Tuesday, August 19, 2025

RESULT: APPROVED

MOVER: Michael Childress

SECONDER: Paula Garcia

6. BUDGET TRANSFERS

6.A. 25-2092

Facilities Management – Transfer of funds from account number 5000-2704-54010-DE-SE0000181 (Building Improvements) in the amount of $3,529 to 5000-2704-53801-DE-SE0000181 (Subscription I.T. Arrangements) for a five-year commercial cloud plan for one electric vehicle charging station at the 509 garage. 

(EECBG Funding)

Member Galassi asked a clarifying question in regards to charging for the EV charging on campus. Director of Facilities Management responded.

RESULT: APPROVED

MOVER: Michael Childress

SECONDER: Paula Garcia

7. CONSENT ITEMS

7.A. 25-2093

Amendment to Contract 6462-0001 SERV, issued to Earthwerks Land Improvement and Development Corporation, for construction of storm water detention and Best Management Practices (BMP’s) projects at the east campus detention basin, for Facilities Management, for numerous building construction projects, for a change order to extend the contract to December 15, 2027, with no change in the contract amount.

RESULT: APPROVED

MOVER: Michael Childress

SECONDER: Jim Zay

7.B. 25-2094

Amendment to Contract 6637-0001 SERV issued to Commercial Mechanical, Inc., to replace existing convector (radiative heaters) in the North building resident shower, bath, & laundry rooms, replace existing VAV controls, and replace existing corridor linear diffuser controls at the Care Center, for Facilities Management, for a change order to extend the contract to August 31, 2026 with no change to the contract total. (ARPA ITEM)

RESULT: APPROVED

MOVER: Michael Childress

SECONDER: Dawn DeSart

8. CONTRACT INCREASE

8.A. FM-CO-0004-25

Amendment to County Contract 7721-0001 SERV, issued to Allied Valve, Inc. to provide testing, repair, and re-certify safety relief valves for boilers at the Power Plant, for Facilities Management, for a change order to increase the contract in the amount of $55,000, resulting in an amended contract amount not to exceed $82,660.

Member Paula Garcia asked for a clarification on the increase in the contract. Chief Administrative Officer Nick Kottmeyer answered.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Michael Childress

SECONDER: Paula Garcia

9. PROFESSIONAL SERVICES AGREEMENT

9.A. PW-P-0025-25

Recommendation for the approval of an agreement between the County of DuPage, Illinois and Robinson Engineering, LTD, for on-call professional engineering design services for the various County water and wastewater systems, for the period of September 9, 2025 to November 30, 2028, for a total contract amount not to exceed $95,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et seq.

Member DeSart asked for a clarification on what type of professional engineering that this covers versus what could be completed by the department. Chief Administrative Officer Nick Kottmeyer responded.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Michael Childress

SECONDER: Paula Garcia

10. ORDINANCE

10.A. PW-O-0001-25

An Ordinance approving an easement agreement between the Forest Preserve District of DuPage County and the County of DuPage for the transfer of a permanent, non-exclusive easement for a sanitary sewer connector within Danada Forest Preserve pursuant to the Local Government Property Transfer Act.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Michael Childress

SECONDER: Dawn DeSart

10.B. PW-O-0002-25

Approving the first amendment to an intergovernmental agreement between the County of DuPage, Illinois and the Itasca Park District, and declaring the transfer of real property from the Itasca Park District to the County of DuPage to be necessary, convenient, and in the best interests of the County of DuPage.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Michael Childress

SECONDER: Kari Galassi

11. INFORMATIONAL

11.A. 25-2113

Natural Gas Bid - Constellation New Energy - Gas Division, LLC., for natural gas and utility management and supply services for Facilities Management, DuPage Care Center, Public Works and Division of Transportation, for a 2-year fixed pricing total of $1,699,700.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Michael Childress

SECONDER: Jim Zay

11.B. SM-P-0020-25

Recommendation for the approval of a contract to Azteca Systems, LLC, for Asset Management Software Licenses, for Stormwater Management ($74,720.61), Public Works ($74,720.61), and the Division of Transportation ($12,994.89), for the period of October 1, 2025 through September 30, 2027, for a contract total not to exceed $162,436.10. Sole Source Provider.

RESULT: ACCEPTED AND PLACED ON FILE

12. OLD BUSINESS

No old business was discussed.

13. NEW BUSINESS

No new business was discussed.

14. ADJOURNMENT

With no further business, the meeting was adjourned.

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