Dupage Policy Journal

DuPage County Public Works Committee met Dec. 3

Here are the minutes provided by the committee:

1. CALL TO ORDER

9:00 AM meeting was called to order by Chair Paula Garcia at 9:00 AM.

2. ROLL CALL

Other Board Members Present: Member Sheila Rutledge, Member Lucy Chang Evans, Member Michael Childress, Member Andrew Honig, Member Saba Haider.

PRESENT Cronin Cahill, DeSart, Galassi, Garcia, Ozog, and Zay

3. CHAIRWOMAN'S REMARKS - CHAIR GARCIA

No remarks were offered.

4. PUBLIC COMMENT

No public comments were offered.

5. APPROVAL OF MINUTES

5.A. 24-3257

Public Works Committee Minutes - Regular Meeting - Tuesday, November 19, 2024

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Cynthia Cronin Cahill

6. CONSENT ITEMS

Motion to amend item 6.A.

Chair Garcia moved and Vice Chair Ozog moved on to amend the blurb for item 6.A. to correct the County Contract number from #6517-0001 SERV to #6516-0001 SERV. All Ayes and motion carried.

RESULT: APPROVED

6.A. 24-3258

Amendment to County Contract #6516-0001 SERV, issued to CDW Government, LLC, to furnish and deliver computer hardware, peripherals, software and licensing, as needed, for Public Works, for a change order to decrease the contract expiration date to December 9, 2024, taking the original contract expiration date from February 28, 2025 to December 9, 2024. No change in contract total.

RESULT: APPROVED AS AMENDED

MOVER: Paula Garcia

SECONDER: Mary Ozog

7. CLAIMS REPORT

7.A. 24-3259

Payment of Claims - Public Works and Facilities Management

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Mary Ozog

8. JOINT PURCHASING AGREEMENT

8.A. PW-P-0031-24

Recommendation for the approval of a contract purchase order to W.W. Grainger, Inc., to furnish and deliver miscellaneous maintenance, repair and operations parts and supplies, as needed for Public Works, for the period of January 1, 2025 through December 31, 2027, for Public Works, for a total contract amount not to exceed $75,000. Contract let pursuant to the Intergovernmental Cooperation Act OMNIA Partners #240078-01.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Mary Ozog

8.B. FM-P-0044-24

Recommendation for the approval of a contract purchase order to W.W. Grainger, Inc., to furnish and deliver miscellaneous maintenance, repair and operations parts and supplies, as needed for County facilities, for the period January 1, 2025 through December 31, 2027, for Facilities Management, for a total contract amount not to exceed $176,300.

Contract pursuant to the Intergovernmental Cooperation Act OMNIA Partners #240078-01.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Mary Ozog

8.C. PW-P-0032-24

Recommendation for the approval of a contract purchase order to CIT-Trucks, LLC, to manufacture and deliver a Kenworth T480 chassis with Galfab Hoist Roll-Off Body, for the period of December 10, 2024 to November 30, 2025, for a total contract amount not to exceed $196,067. Contract pursuant to the Intergovernmental Cooperation Act, per the Omnia Partners #032824-KTC.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Kari Galassi

8.D. PW-P-0033-24

Recommendation for the approval of a contract purchase order to CDW Government, LLC, to furnish computer hardware, peripherals, software and licensing as needed, for Public Works, for the period of December 10, 2024 to June 30, 2028, for a total contract amount not to exceed $90,000. Contract pursuant to the Intergovernmental Cooperation Act, per the Omnia Partners #2024056-01.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Mary Ozog

8.E. FM-P-0043-24

Recommendation for the approval of a contract to Graybar Electric Company, Inc., to furnish and deliver electrical, lighting, data and communication, networking, and security products, as needed for various County facilities, for Facilities Management, Public Works, Stormwater, and the Division of Transportation, for the period February 1, 2025 through January 31, 2029, for a total contract not to exceed $852,160. (Facilities Management $455,000, Public Works $345,000, Stormwater $32,000, and the Division of Transportation $20,160). Contract pursuant to the Intergovernmental Cooperation Act Omnia Partners Contract #EV-2370.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Mary Ozog

8.F. 24-3260

Recommendation for the approval of a contract to Johnson Controls, Inc., to provide a planned service agreement, to maintain the Building Automation System at County Campus, for Facilities Management, for the period December 1, 2024 through November 30, 2025, for a contract total amount not to exceed $27,268. Contract pursuant to the Intergovernmental Cooperation Act - Sourcewell cooperative contract #070121-JHN.

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Cynthia Cronin Cahill

9. CONTRACT INCREASE

9.A. 24-3238

FM-P-0081B-22 - Second Amendment to Resolution FM-P-0081-22 issued to Wight Construction Services, Inc., to provide Architectural and Engineering Design services and Professional Construction Manager services under a Construction Manager at Risk/Guaranteed Maximum Price method of delivery, for the Judicial Annex Improvements, Bond Courtroom expansion at the Jail, and for two new courtrooms at the Judicial Office Facility, for the 18th Judicial Circuit, for Facilities Management, to add additional scope of work to install new doors and other improvements for the Circuit Court Clerk for required increased security and increase the funding in the amount of $250,000, taking the original contract amount from $19,800,000 and resulting in a final County cost of $20,050,000, an increase of 1.26%. (18th Judicial Circuit Court and Facilities Management)

Director of Public Works Nick Kottmeyer and Director of Facilities Management Tim Harbaugh discussed the bid process for White Construction Services and answered any questions or comments from Vice Chair Ozog, Member Evans, Member DeSart, and Member Zay regarding project management, architectural services, and updates that the building has recently had.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Mary Ozog

10. BID AWARD

10.A. 24-3261

Recommendation for the approval of a contact to QP Testing LLC, to provide testing and certification of twelve (12) SEL Relay Switchgears at the Standby Power Facility, for Facilities Management, for the period of December 4, 2024 through November 30, 2025, for a total contract amount not to exceed $16,272, per lowest responsible bid #24-109-FM.

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Mary Ozog

11. OLD BUSINESS

No old business was discussed.

12. NEW BUSINESS

Director of Public Works Nick Kottmeyer offered tours to the new County Board members.

13. ADJOURNMENT

With no further business, the meeting was adjourned.

https://dupage.legistar.com/View.ashx?M=M&ID=1141690&GUID=CBB03E32-84BC-440B-A177-ECC58509516D