Dupage Policy Journal

DuPage County Stormwater Management Committee - Planning Committee met Dec. 7.

Here are the minutes provided by the committee:

1. CALL TO ORDER

7:30 AM meeting was called to order by Chair James Zay at 7:30 AM.

2. ROLL CALL

PRESENT: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore (7:32 AM), Yusuf (Remote), Zay

ABSENT: DeSart, Nero

Chairman Zay requested that the Committee allow Member Yusuf to attend and vote remotely via Zoom. The motion was made by Member Garcia and seconded by Member Brummel. The motion was passed with all ayes on a voice vote.

Other County Board Members present: Sheila Rutledge.

3. PUBLIC COMMENT - PUBLIC COMMENT IS LIMITED TO THREE MINUTES PER PERSON

Kay McKeen from S.C.A.R.C.E. updated the Committee on the November events. The Pumpkin Smash had approximately 90 tons of pumpkins and the cooking oil recycling collected over 317 gallons which translates into 23,000 pounds of cooking oil. Kay also thanked staff members Kerry Behr and Mary Mitros for all their help.

4. CHAIRMAN'S REMARKS-CHAIR ZAY

Chairman Zay welcomed Member Hinterlong to the Committee.

5. APPROVAL OF MINUTES

A. Stormwater Management Committee - Planning Committee - Nov 2, 2021 7:30 AM

The motion was to approve the minutes as presented. The motion passed with all ayes on a voice vote.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Brian J. Krajewski, District 3 AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

6. CONSENT AGENDA

The motion was to approve items A-G as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, District 3 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

A. Change Order -- Village of Woodridge Change Order, Time Extension to December 31, 2022 for Water Quality Improvement Program Grant, with no change to the contract dollar amount.

B. Change Order -- Runnion Equipment Company, Change Order for #5270-0001 SERV - Crane Truck Repair, to extend contract to November 30, 2022, with no change to the contract dollar amount.

C. Consent Item -- Oak Brook Park District 3156-1-SERV Decrease and Close Contract

D. Consent Item -- Commonwealth Edison Company 3096-1-SERV Decrease and Close Contract

E. Consent Item -- SCARCE 4650-1-SERV Decrease and Close Contract

F. Consent Item -- Water Well Solutions Illinois 5219-1-SERV Decrease and Close Contract

G. Consent Item -- Rausch Infrastructure LLC 2732-1-SERV Decrease and Close Contract

7. CLAIMS REPORTS

A. Payment of Claims -- Schedule of Claims - November

The motion was to approve the Claims Reports as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Chester Pojack, Glendale Heights Trustee (6) SECONDER: Paula Deacon Garcia, District 2 AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

8. BUDGET TRANSFERS

No Budget Transfers were presented.

9. STAFF REPORTS

The motion was to receive and place on file items A-F of the staff reports as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

A. Staff Reports -- DuPage County Stormwater Management November 2021 Currents E Newsletter

B. Staff Reports -- Floodplain Mapping Update

C. Staff Reports -- Construction Progress Update – Elmhurst Quarry East Lobe Pipe Replacement Project, Elmhurst Quarry Sluice Gate Installation Project, Kearney Road Dam Outlet Pipe Rehabilitation Project, various projects in the vegetation management phase, and In-House Projects

D. Staff Reports -- DuPage County Stormwater Management Countywide Events

E. Staff Reports -- Quarterly Spill Response Report- Stormwater Management Spill Response Efforts from September 2021 through November 2021

F. Staff Reports -- Decrease and Close Contracts under $10,000

10. ACTION ITEMS

A. SM-P-0014-22 Recommendation to enter into an Agreement between the County of DuPage Illinois and Engineering Resource Associates, Inc. for Professional Engineering Services to design drainage, stormwater and flood control improvements throughout the County. This contract covers the period December 14, 2021-November 30, 2023 for a contract total not to exceed $200,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. Seq vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).

The motion was to approve item A as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: David Brummel, Warrenville Mayor (6) SECONDER: Paula Deacon Garcia, District 2 AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

B. SM-P-0015-22 Recommendation to enter into an Agreement between the County of DuPage Illinois and V3 Companies, Ltd. for Professional Engineering Services to design drainage, stormwater and flood control improvements throughout the County. This contract covers the period December 14, 2021-November 30, 2023 for a contract total not to exceed $200,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. Seq vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).

The motion was to approve item B as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Sam Tornatore, District 1 SECONDER: Paula Deacon Garcia, District 2 AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

C. SM-P-0016-22 Recommendation to enter into an Agreement between the County of DuPage Illinois and Hey & Associates, Inc. for Professional Engineering Services to design streambank stabilization projects throughout the County. This contract covers the period December 14, 2021-November 30, 2022 for a contract total not to exceed $85,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. Seq vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).

The motion was to approve item C as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, District 3 SECONDER: Paula Deacon Garcia, District 2 AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

D. SM-R-0005-22 RESOLUTION -- Recommendation for the approval of an Intergovernmental Agreement between the County of DuPage and the Forest Preserve District of DuPage County for the Spring Brook No. 1 Creek & Wetland Restoration Phase 3 Project. (Intergovernmental Agreement)

The motion was to approve item D as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Chester Pojack, Glendale Heights Trustee (6) SECONDER: Paula Deacon Garcia, District 2 AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

11. INFORMATIONAL

A. 2022-1 Recommendation for the approval of a contract to HazChem Environmental Corp., to provide hazardous material testing, disposal ,and emergency services, as needed for the Division of Transportation ($20,000) and Stormwater Management ($9,000), for the period January 1, 2022 through December 31, 2022, for a contract total not to exceed $29,000; Per low quote # 21-094-DOT.

The motion was to approve item A as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

B. TE-P-0023-22 Recommendation for the approval of a contract purchase order to Accela, Inc. for Managed Application Services for the Building & Zoning, Transportation, Stormwater, and Public Works departments to provide support with permitting software that will allow on-line submittals, electronic document reviews, permit tracking and mobile inspections by applicants and/or County staff, as well as the creation of specifications for and completion of development of four Adjudication reports for Building & Zoning. This contract covers the period of the period February 21, 2022 through February 20, 2023, for a contract total not to exceed $220,200. Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. Accela is the sole provider for this software application.

The motion was to approve item B as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Chester Pojack, Glendale Heights Trustee (6) AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

12. OLD BUSINESS

No old business was presented.

13. NEW BUSINESS

No new business was presented.

14. ADJOURNMENT

There being no further business the meeting was adjourned at 7:40AM.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: David Brummel, Warrenville Mayor (6) AYES: Hinterlong, Brummel, Deacon Garcia, Eckhoff, Krajewski, Pojack, Pulice, Tornatore, Yusuf, Zay ABSENT: DeSart, Nero

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