Village of Clarendon Hills President and Board of Trustees met June 3.
Here is the minutes provided by the board:
President Austin called the meeting to order at 7:06 p.m.
1. ROLL CALL
Present at Roll Call: President Austin and Trustees DeDobbelaere, Freve, Hall, Jordan, and Knoll Absent: Trustee Jorissen
Also Present: Village Manager Barr, Assistant to the Village Manager Nickell, Community Development Director Ungerleider, Finance Director Potempa, Fire Chief Leahy, Police Chief Dalen, Public Works Director McLaughlin, and Clerk Tandle
2. PLEDGE OF ALLEGIANCE
3. PETITIONS AND COMMUNICATIONS/PRESIDENT’S REPORT
3.1. The Board has historically held a Strategic Planning Session in alternate odd years, after local elections, to allow for input from newly-elected Board members. The last session was held in June 2017. It was the consensus of the Board to tentatively schedule a Strategic Planning Session on August 10, 2019 at 8:00 a.m. in the Police Department conference room.
3.2. President Austin announced that he will be attending a public forum titled “It’s Not Your Momma’s Marijuana” on June 6, 2019 at 7:00 p.m. at the Naperville Municipal Center regarding the recently-passed Cannabis Regulation and Tax Act, which will become effective on January 1, 2020. He encouraged anyone interested in learning about the new legislation to attend the forum.
4. ADDRESSES FROM THE AUDIENCE – NON-AGENDA ITEMS – There were none.
5. RECESS TO STANDING COMMITTEE MEETINGS
Trustee Jordan moved to recess to the Administrative and Legislative, Community and Inter- governmental Affairs, Land Use, and Public Services Committees at 7:16 p.m. Trustee Freve seconded.
On the call of the roll, the vote was as follows:
Ayes: Trustees DeDobbelaere, Freve, Hall, Jordan, and Knoll
Nays: None
Absent: Trustee Jorissen
MOTION CARRIED
Administrative and Legislative
On April 18, 2016, the Board approved a Ground Lease Agreement with the United States Postal Service (USPS) which allowed ten (10) post office vehicles to be parked at the Village-owned lot located at 318 Park Avenue at the annual rate of $5,000. The original agreement was renewed in April 2017 for two years at rate of $5,300 per year. The renewal agreement expired on April 30, 2019. After discussing a second renewal agreement with a representative of the USPS, staff recommended renewing the agreement for another two-year period (through April 30, 2021) at the annual rate of $6,000. All other terms of the agreement are anticipated to remain unchanged. An Ordinance was presented for first consideration that approves the second two-year renewal of the Ground Lease Agreement between the Village and the USPS.
Community and Intergovernmental Affairs
Notre Dame Parish requested issuance of a Class T-Temporary Special Event Retailer’s Liquor License and waiver of the liquor license fee to serve beer and wine at a Corpus Christi Celebration to be held on parish grounds on June 20, 2019.
Land Use
In 2018, the Economic Development Commission hosted an Economic Development Summit to discuss issues, opportunities, and methods to attract investment and new businesses to the central business district (CBD). Shortly after the summit, Jennifer Tammen of Ehlers & Associates Inc. was hired to prepare a Downtown Economic Incentives Study (Study) to provide an overview of potential financial tools that would generate baseline revenue which could be used to provide financial incentives for private investment in the CBD. The Study reviewed three potential financial tools: special service areas, business districts, and Tax Increment Financing (TIF) Districts, and identified a TIF District as having the greatest potential of providing the most revenue without negatively impacting the value of the existing CBD properties. As a result of the Study, the Board approved funding for TIF District eligibility and development consulting services.
Ms. Tammen, currently the Manager of Global Location Investment Services at Ernst & Young LLP, briefly highlighted Ernst & Young’s proposal to provide consulting services and the phases necessary to create a TIF District. The proposed cost for Ernst & Young’s consulting services is $45,000. Community Development Director Ungerleider noted that the cost for these services is TIF-eligible, so the Village can be reimbursed using funds generated from future TIF District revenue. A Resolution was presented for adoption that approves a Professional Services Agreement with Ernst & Young LLP for TIF District consulting services. After discussion, it was the consensus of the Board to table formal action regarding consulting services for a TIF District until the June 17, 2019 Village Board meeting.
Public Services
Staff requested authorization to accept a Proposal for Professional Engineering Services from Village Engineer Christopher B. Burke Engineering, Ltd. (CBBEL) in the amount of $140,645 for construction engineering and observation services for the 2019 Road Improvement Program. $175,000 was budgeted in the CY 2019 Capital Projects Fund for this expense. A Resolution was presented for adoption that approves CBBEL’s May29, 2019 Proposal for Professional Engineering Services.
6. RECONVENE THE VILLAGE BOARD MEETING
Trustee Knoll moved to reconvene the Village Board meeting at 8:15 p.m. Trustee Hall seconded. On the call of the roll, the vote was as follows:
Ayes: Trustees DeDobbelaere, Freve, Hall, Jordan, and Knoll
Nays: None
Absent: Trustee Jorissen
MOTION CARRIED
7. ADDRESSES FROM THE AUDIENCE – AGENDA ITEMS – There were none.
8. CONSENT AGENDA/OMNIBUS VOTE
Consent Agenda Item 8.5 was tabled until June 17, 2019. Trustee Knoll moved to approve the Consent Agenda as amended and then itemized by President Austin. Trustee Hall seconded.
On the call of the roll, the vote was as follows:
Ayes: Trustees DeDobbelaere, Freve, Hall, Jordan, and Knoll
Nays: None
Absent: Trustee Jorissen
MOTION CARRIED
8.1. Approval of the Regular Village Board Meeting Minutes of May 20, 2019 – OMNIBUS VOTE
8.2. Authorization to issue a Class T-Temporary Special Event Retailer’s Liquor License and to waive the liquor license fee for Notre Dame Parish’s June 20, 2019 Corpus Christi Celebration – OMNIBUS VOTE
8.3. Approval of Claims Ordinance 19-06-01 – OMNIBUS VOTE
8.4. Approval of Claims Ordinance 19-06-01M – OMNIBUS VOTE
8.5. Adoption of “A Resolution Authorizing and Approving a Professional Services Agreement for Tax Increment Financing Consulting Services between the Village of Clarendon Hills and Ernst & Young LLP in an Amount Not to Exceed $45,000” – TABLED
8.6. Adoption of “A Resolution Approving a Construction Engineering/Observation Services Agreement for the 2019 Road Improvement Program between the Village of Clarendon Hills and Christopher B. Burke Engineering, Ltd. in the Estimated Amount of $140,645” (Resolution No. R-19-23) – OMNIBUS VOTE
9. NON-CONSENT AGENDA ITEMS
9.1. Trustee Knoll moved for First Consideration of “An Ordinance Approving a Ground Lease Agreement between the Village of Clarendon Hills and the United States Postal Service for an Annual Amount of $6,000.” Trustee Jordan seconded.
On the call of the roll, the vote was as follows:
Ayes: Trustees DeDobbelaere, Freve, Hall, Jordan, and Knoll and President Austin Nays: None
Absent: Trustee Jorissen
MOTION CARRIED
10. REPORTS OF OFFICERS
• Village Manager Barr announced that he will be attending the annual ILCMA Conference on Thursday and Friday this week. He recommended that the Finance Committee meet to review Special Service Area No. 33 funding allocations before a formal recommendation is presented to the full Board. He reported that the Chestnut Avenue alley improvement project is moving forward. He also announced that the State of Illinois passed a significant amount of new legislation over this past weekend and that he is hopeful the State’s budget will include funding for the Village’s Capital Projects.
• Assistant to the Village Manager Nickell announced that the results of the annual Community Needs Survey will be presented at an upcoming meeting. He noted that the format will be slightly shorter than in previous years. He also announced that the first “Dancin’ in the Street” summer concert is scheduled for June 19, 2019. The Daily Scoop will be the food vendor and One Foot in the Groove will be the featured band.
11. OTHER BUSINESS – There was none.
12. EXECUTIVE SESSION
Trustee Knoll moved to recess to Executive Session under Section 2(c)(1) of the Open Meetings Act to discuss information regarding the compensation of a specific employee or employees of the Village at 8:25 p.m. Trustee Freve seconded.
On the call of the roll, the vote was as follows:
Ayes: Trustees DeDobbelaere, Freve, Hall, Jordan, and Knoll Nays: None
Absent: Trustee Jorissen
MOTION CARRIED
13. RECONVENE THE VILLAGE BOARD MEETING
The Village Board meeting was reconvened at 10:12 p.m., with the following Village Board members present: President Austin and Trustees DeDobbelaere, Freve, Hall, Jordan, and Knoll.
14. ADJOURNMENT
There being no further business to come before the Board, Trustee Knoll immediately moved to adjourn the meeting at 10:12 p.m. Trustee Freve seconded.
On the call of the roll, the vote was as follows:
Ayes: Trustees DeDobbelaere, Freve, Hall, Jordan, and Knoll
Nays: None
Absent: Trustee Jorissen
MOTION CARRIED
https://www.clarendonhills.us/AgendaCenter/ViewFile/Minutes/_06032019-401
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