DuPage County Finance Committee met May 8.
Here is the minutes provided by the Committee:
1. Call To Order
8:00 am meeting was called to order by Vice Chair James Zay at 8:00 am.
2. Roll Call
Present: Anderson, Chaplin, DiCianni (8:06 am), Eckhoff, Elliott (8:04 am), Grant, Grasso (8:03 am), Hart, Healy (8:02 am), Khouri (8:03 am), Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley (8:03 am), Zay
Absent:
3. Public Comment
4. Chairman's Remarks
5. Approval Of Minutes
A. Finance Committee - Regular Meeting - Apr 24, 2018 8:00 AM
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Eckhoff, Grant, Hart, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Elliott, Grasso, Healy, Khouri, Wiley
6. Budget Transfers
Member Healy arrived at 8:02 a.m.
A. FI-R-0179-18 Resolution -- Budget Transfers 05-08-18 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: Sam Tornatore, District 1
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Eckhoff, Grant, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Elliott, Grasso, Khouri, Wiley
7. Procurement Requisitions
A. Finance -
Finance items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Grant, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Elliott, Grasso, Khouri, Wiley
1. 2018-128 Recommendation for the approval of a contract purchase order to Meltwater News US, Inc., to provide software for news tracking services, for the period July 1, 2018 through June 30, 2019, for a contract total of $4,990.00; Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchase under $35,000.
2. Authorization for Overnight Travel -- County Board member to attend the 2018 NACo Annual Conference in Nashville, TN on July 13 through July 16, 2018. Expenses to include registration, and meals for an approximate total of $697.00.
B. Health & Human Services - Larsen
Health & Human Services items 1 through 4 were combined and approved.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Grant, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Elliott, Grasso, Khouri, Wiley
1. HHS-P-0147-18 Recommendation for the approval of a contract purchase order to Warehouse Direct, Inc., for hand soap, hand sanitizer, lotion, shampoo and body wash, for the DuPage Care Center, for the period May 28, 2018 through May 27, 2020, for a contract amount not to exceed $62,639.92, per lowest responsible bid #18- 055-GV.
2. HHS-P-0148-18 Recommendation for the approval of a contract purchase order to Prescription Supply, Inc., for secondary pharmaceuticals for In-House Close Shop Pharmacy for the period May 21, 2018 through May 20, 2019, for a total contract not to exceed $170,000.00, per sole responsible bid #18-067-DT.
3. HHS-P-0149-18 Recommendation for the approval of a contract purchase order to Sysco Chicago, Inc., for Primary Food Supplies and Chemicals for the DuPage Care Center Dining Services, JTK Administration Building and Judicial Office Facility Building Cafe's, for the period June 1, 2018 through May 31, 2019, for a contract total not to exceed $1,111,000.00, per sole qualified offeror per proposal #P18-045- GV.
4. Change Order -- HHS-P-0385B-17 - Amendment to Resolution HHS-P-0385A-17, issued to Healthy Air Heating and Air, Incorporated, to provide architectural weatherization labor and materials to the PY18 Weatherization Program, to increase the encumbrance in the amount of $190,154.00, resulting in an amended contract total amount of $313,025.00, an increase of 154.76% (Service Contract 2770-0001 SERV).
Members Wiley, Khouri and Grasso arrived at 8:03 a.m.
C. Judicial/Public Safety - Eckhoff
Judicial/Public Safety items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Eckhoff, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott
1. JPS-P-0137-18 Recommendation for the approval of a contract purchase order to Logicalis, Inc., to provide needed hardware and software along with professional and technical assistance for the computer system of the Circuit Court Clerk, for a contract total amount of $191,057.90. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. JPS-P-0138-18 Recommendation for the approval of a contract purchase order to Currie Motors, for the purchase of thirteen (13) 2018 Police Ford Interceptor vehicles for the Sheriff's Office, for a contract total amount not to exceed $375,479.00, Per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" – NWMC Northwest Municipal Conference #152.
3. Change Order -- JPS-P-0174A-16 - Amendment to Resolution JPS-P-0174-16, (purchase order 1903-001 SERV), issued to Logicalis to provide cloud based disaster recovery for the Circuit Court Clerk, for the period of July 1, 2016 through June 30, 2021, to increase encumbrance in the amount of $4,468.00, resulting in an amended contract total amount not to exceed $809,370.52, an increase of 0.56%.
D. Public Works - Healy
Public Works items 1 through 5 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, Eckhoff, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott
1. FM-P-0141-18 Recommendation for the approval of a contract purchase order to Interboro Packaging Corporation, to furnish and deliver plastic trash and recycling can liners, as needed for County facilities, for Facilities Management, for the period May 17, 2018 through May 16, 2019, for a total contract amount not to exceed $42,223.20, per renewal option under bid award #17-045-JM, first option to renew
2. FM-P-0140-18 Recommendation for the approval of a contract purchase order to Boelter, LLC, to provide the replacement of the dish machine at the Jail, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $117,826.95, per lowest responsible bid #18-077-GV
3. FM-P-0142-18 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., to provide replacement of the security system for Work Release, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $397,418.00, per most qualified offer on proposal 17-242-LG
4. PW-P-0139-18 Recommendation for the approval of a contract purchase order Fairbanks Morse Engine, for parts, labor, and maintenance on an as needed basis to repair and provide yearly maintenance on the engine generator at the Woodridge Greene Valley Treatment Facility, for Public Works, for the period April 1, 2018 through March 31, 2022, for a contract total amount not to exceed $150,000.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. Maintenance on the engine generator
5. PW-P-0143-18 Ratification of an Emergency Procurement to ServiceMaster DSI for emergency restoration services due to sanitary sewer back-up, for a total contract amount not to exceed $39,936.11. Emergency Procurement per 55 ILCS 5-1022 based upon being necessary to ensure public health and safety to the residences.
E. Stormwater - Zay
Stormwater items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, Eckhoff, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott
1. SM-P-0144-18 Recommendation for the approval of a contract purchase order issued to WBK Engineering, LLC, for On Call Professional Engineering Services, for Stormwater Management. This contract covers the period through April 30, 2019, for a contract total not to exceed $45,000.00. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).
2. SM-P-0145-18 Recommendation to enter into an Agreement with Ruettiger, Tonelli & Associates, Inc., for Professional Land Surveying Services, for Stormwater Management. This contract covers the period through April 30, 2019, for a contract total amount not to exceed $40,000.00. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. Vetted Through a qualification based selection process (Architects, Engineers and Land Surveyors).
3. SM-P-0146-18 Recommendation to approve an Intergovernmental Agreement Between County of DuPage, Illinois and Glen Ellyn Park District for the Ackerman Park Permeable Pavers Water Quality Improvement Project, covering the period of May 8, 2018 through May 1, 2019 for Stormwater Management, for a contract total amount not to exceed $35,567. Per Intergovernmental Agreement (Ackerman Park Permeable Paver Project has been selected for funding for the FY2018 Water Quality Improvement Program Grant)
F. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0154-18 Recommendation for the approval of a contract purchase order to True North Consulting Group, for Telecom Needs Analysis, Budget & RFP development, for Information Technology. This contract covers the period of May 8, 2018 to May 8, 2019, for a contract total amount $43,000.00, per bid #18-065-LG.
Result: Approved [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Eckhoff, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott
Member Elliott arrived at 8:04 a.m.
G. Transportation - Puchalski
Transportation items 1 through 5 were combined and approved.
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni
1. DT-P-0124-18 Recommendation for the approval of a contract purchase order to Thomas Engineering Group, LLC, for Professional Engineering Services for the 2018 Bridge Inspection Program upon the request of the Division of Transportation, Section 18-BRDGE-06-EG, for a contract total not to exceed $90,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
2. DT-P-0125-18 Recommendation for the approval of a contract purchase order to Hey and Associates, Inc., for Professional Landscape Design and Construction Supervision Services, for various County Highway projects, for a contract total not to exceed $60,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
3. DT-P-0128-18 Recommendation for the approval of a contract purchase order to Curran Materials Company, to furnish and deliver UPM Bituminous Cold Patch, as needed for the Division of Transportation, for the period July 1, 2018 through June 30, 2019, for a contract total not to exceed $25,000.00; Per renewal option under bid award 17-092-GV, first of three options to renew
4. DT-P-0129-18 Recommendation for the approval of a contract purchase order to BCR Automotive Group, LLC, d/b/a Roesch Ford, to furnish and deliver two (2) 2019 Ford F-550 4X4 SuperCab Chassis with dump bodies for the Division of Transportation, for a contract total not to exceed $112,368.00; per lowest responsible bid 18-071-LG
5. DT-R-0154-18 Resolution -- Awarding Resolution to Superior Road Striping, Inc., for the 2018 Pavement Marking Maintenance Program, Section 18-PVMKG-06- GM, for an estimated County cost of $419,359.00; Per low bid
8. Finance Resolutions
A. FI-R-0174-18 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni
9. Informational
A. Payment of Claims
Payment of claims, wire transfers and appointments were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni
1. Payment of Claims -- 4/20/18 Paylist
2. Payment of Claims -- 4/24/18 Paylist
3. Payment of Claims -- 4/27/2018 Paylist
4. Payment of Claims -- 5/1/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 05/02/18 Wire Transfer
Result: Accepted And Placed On File [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni
C. Appointments
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni
1. CB-R-0175-18 Resolution -- Appointment of Charles E. Bratcher to the West Chicago Fire Protection District
2. CB-R-0176-18 Resolution -- Appointment of Anthony P. Gagliardi to the West Chicago Fire Protection District
3. CB-R-0177-18 Resolution -- Appointment of Michael J. Loftus to the Zoning Board of Appeals
4. CB-R-0178-18 Resolution -- Appointment of Dino C. Gavanes to Vacant County Board District 1 Seat
D. County Board
1. Approval of DuPage County Board Committee Assignments
Result: Accepted And Placed On File [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni
E. Grant Proposal Notifications
The grant proposal notifications were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Elliott, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni
1. Grant Proposal Notifications -- GPN #022-18 - 2018 DNA Capacity Enhancement and Backlog Reduction Program - U.S. Department of Justice - Office of Justice Programs - Sheriff's Office, Crime Laboratory - $291,569
2. Grant Proposal Notifications -- GPN & Report 024-18 PY19 Adult Redeploy Illinois Program Illinois Criminal Justice Information Authority $278,840.00
3. Grant Proposal Notifications -- GPN & Report 023-18 PY19 Juvenile Justice Youth Serving Program Illinois Department of Human Services Division of Family & Community Services $65,000
4. Grant Proposal Notifications -- GPN & Report #020-18 - UCP & ITECS Maintenance Grant - Illinois Emergency Management Agency - Office of Homeland Security and Emergency Management & Sheriff's Office-$7,890.00
5. Grant Proposal Notifications -- GPN #015-18 - FY19 18th Judicial Circuit Court Family Violence Coordinating Council (FVCC) Illinois Criminal Justice Information Authority $28,200
6. Grant Proposal Notifications -- GPN #021-18 - Low Income Home Energy Assistance Program (LIHEAP) Energy Assistance State Supplemental Grant #19- 254028 - Illinois Department of Commerce and Economic Opportunity - Community Services - $2,856,548.00
Member DiCianni arrived at 8:06 a.m.
10. Old Business
Member Grasso discussed the upcoming women's bowling tournament that was on the last agenda. The city of Addison has now been chosen. A larger crowd is expected to attend, as many as 20,000, due to the event being held in the Chicagoland area.
11. New Business
Vice Chairman Zay stated the revenue discussion will take place in two weeks.
12. Adjournment
Without objection the meeting was adjourned at 8:08 a.m.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6389&Inline=True
Alerts Sign-up