DuPage County Finance Committee met April 10.
Here is the minutes provided by the Committee:
1. Call To Order
8:00 am meeting was called to order by Chairman Paul fichtner at 8:00 am.
2. Roll Call
Present: Anderson, Chaplin, DiCianni (8:08 am), Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent:
3. Public Comment
4. Chairman's Remarks
Chairman Fichtner announced that today would be his last meeting. When he decided not to run again in the fall due to a new job he thought that he could perform both functions until the end of his term in November. He found that his new job commitments did not allow him to fully participate in his duties as a county board member and felt it would not be fair to constituents or this board. He thanked staff for their support over the years. He would give his full comments at the County Board meeting.
5. Presentation
A. Pro Forma 2017 Year End Financials - Paul Rafac
Paul Rafac, Chief Financial Officer, presented year end figures which are prior to the final audit. He outlined one time expenses for the year including DuComm, green capital initiatives, and the Regional Office of Education. Member Krajewski requested that figures be presented that include the impact of changes from Springfield. Mr. Rafac went over the areas that were over/under budgeted figures. The committee discussed how to alert the board to any overage. It was suggested that the expenditures are reviewed and reported to the board quarterly.
Member DiCianni arrived at 8:08 a.m.
6. Approval Of Minutes
A. Finance Committee - Regular Meeting - Mar 27, 2018 8:00 am
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
7. Budget Transfers
A. FI-R-0135-18 Resolution -- Budget Transfers 4-10-18 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
8. Procurement Requisitions
A. Finance - Fichtner
Finance items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
1. 2018-103 Recommendation for the issuance of a contract purchase order to Signal 88 Arlington Heights for security services patrol tour for Elmhurst Quarry. This contract covers the period of April 14, 2018 to April 14, 2020 for Stormwater/Tort Liability, for a contract total amount not to exceed $18,988.08, per low quote 18-048-JM
2. 2018-105 Recommendation for the approval of a contract purchase order to LD Products, Inc., to supply various re-manufactured toner cartridges, for the period of May 15, 2018 through May 14, 2019 for Finance/Office Supply, for a contract total amount not to exceed $7,715.79, per low quote 18-085-GV.
3. FI-P-0118-18 Recommendation for the approval of a contract purchase order to Casco International, Inc. d/b/a Eagle Recognition, a C.A. Short Company to provide employee service awards for anniversary date and milestones. This contract covers the period of June 1, 2018 through May 31, 2019 for Human Resources, for a contract total amount not to exceed $29,105.00, first of three (3) optional one year renewals per most qualified offeror per proposal 17-047-BF.
B. Health & Human Services - Larsen
1. HHS-P-0105-18 Recommendation for the approval of a contract purchase order to Medline Industries, Inc., for examination gloves, for the DuPage Care Center, for the period May 1, 2018 through April 30, 2019, for a contract total not to exceed $75,570.40, per lowest, responsible bid #18-047-GV.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
C. Judicial/Public Safety - Eckhoff
Judicial/Public Safety items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
1. Change Order -- JPS-P-0024B-16 Allied Universal Security Services - Amendment to Resolution JPS-P-0024A-16 (P.O 2382-0001) issued to Allied Universal Security Services to provide security services for the County Campus, to increase the encumbrance $3,681.51 for the Office of Homeland Security and Emergency Management resulting in an amended contract total not to exceed $2,415,979.12, an increase of 0.15%.
2. JPS-P-0115-18 Recommendation for the approval of a contract purchase order to Dr. Michael Oliverio, to provide and complete comprehensive evaluation of offenders that are referred by the court, for Probation & Court Services. The hourly rate for this contract is $45.00 per hour, for the period April 16, 2018 through April 15, 2019, for a contract total not to exceed $43,000.00. Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section2-300.4-108 (1) (b).
3. JPS-P-0116-18 Recommendation for the approval of a contract purchase order to Life Technologies Corporation for the purchase of an Automated Extraction System with an extended 2 year warranty for the Sheriff's Office, for a contract total not to exceed $49,165.10, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids-Sole Source. (Purchase of Automated DNA extraction system)
D. Public Works - Healy
Public Works items 1 through 6 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
1. FM-P-0113-18 Recommendation for the approval of a contract purchase order to Alliance Window Cleaning, Inc., to provide window washing services for the County facilities, for Facilities Management, for the two year period April 11, 2018 through April 10, 2020, for a total contract amount not to exceed $29,990.00, per lowest responsible bid #18-049-GV
2. PW-P-0112-18 Recommendation for the approval of a contract purchase order to Johnson Controls Fire Protection LP., to furnish and install a fire protection system at the Southeast Regional Water Facility Filter Building, for Public Works, for a total contract amount not to exceed $51,764.00. Contract pursuant to the Intergovernmental Cooperation Act-National Joint Powers Association (NJPA)
3. PW-P-0121-18 Recommendation for the approval of a contract purchase order to Parkson Corporation for the purchase of HioX aeration panels for the Woodridge Greene Valley and Knollwood Treatment Facilities, for Public Works, for a contract total amount not to exceed $280,181.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source (per negotiated warranty settlement agreement)
4. PW-CO-0004-18 PW-0032F-97 - Nordic Park Water Tower Lease Agreement/Sprint
5. PW-CO-0003-18 PW-0033E-97 - Glen Ellyn Heights Water Tower Lease Agreement/Sprint
6. PW-CO-0005-18 PW-0001B-08 - Steeple Run Water Tower Lease Agreement/T- Mobile
E. Stormwater - Zay
Stormwater items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
1. SM-P-0103-18 Recommendation to approve an Intergovernmental Agreement Between County of DuPage, Illinois and Oak Brook Park District for the Central Park BMP Water Quality Improvement Project, covering the period of May 3, 2018 through February 28, 2021 for Stormwater Management, for a contract total amount not to exceed $100,000. Per Intergovernmental Agreement (Central Park BMP Project has been selected for funding for the FY2018 Water Quality Improvement Program Grant)
2. SM-P-0104-18 Recommendation for the approval of a contract purchase order to Earthwerks Land Improvement and Development Corporation, to furnish all equipment, labor, material, tools and supervision necessary for the construction for the Redmond Reservoir Expansion Project, for Stormwater Management, for a contract total amount not to exceed $2,452,982.80, per lowest responsible Bid #18- 035-DT
F. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0117-18 Recommendation for the approval of a contract purchase order to AT&T Mobility for AirWatch Mobile Device Management, for Information Technology. This contract covers the period of May 1, 2018 through April 30, 2019, for a contract total amount of $27,300. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00
Result: Approved [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
G. Transportation - Puchalski
Transportation items 1 through 4 were combined and approved, with member Elliott voting no on item 4. DT-P-0097-18 only.
1. DT-R-0119-18 Resolution -- Awarding Resolution to Arrow Road Construction Company, for the 2018 Pavement Maintenance (North) Program, Section 18- PVMTC-09-GM, for an estimated County cost of $3,084,750.70; Per low bid
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
2. DT-R-0121-18 Resolution -- Awarding Resolution to Thorne Electric, Inc., for the installation of a Span Wire Traffic Signal at CH 7/St. Charles Road at President Street, Section 18-00297-00-TL, for an estimated County cost of $100,726.70; Per low bid (County to be reimbursed 50%)
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
3. DT-P-0093-18 Recommendation for the approval of a contract purchase order to Patten Industries, Inc., to furnish and deliver one (1) Caterpillar model 962M medium wheel loader for the Division of Transportation, for a contract total not to exceed $249,050.00; Per lowest responsible bid 18-015-LG
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
4. DT-P-0097-18 Recommendation for the approval of a contract purchase order to ESI Consultants, Ltd., to provide Professional Construction Engineering Services for the 2018 Pavement Maintenance (South) Program, Section 18-PVMTC-10-GM, for a contract total not to exceed $287,527.32; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
Result: Approved [17 To 1]
Mover: Donald Puchalski, District 1
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Nays: Elliott
9. Finance Resolutions
A. FI-R-0122-18 Resolution -- Acceptance and Appropriation of the FFY17 State Court Improvement Program Grant, Grant Award Agreement #CIP-G-1705, Company 5000 - Accounting Unit 6140, in the amount of $10,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
B. FI-R-0129-18 Resolution -- Contribution to the Northern Illinois Food Bank - Corporate Funds Special Accounts - Company 1000 Accounting Unit 1180 Account 53700 in the amount of $150,000.00
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
C. FI-R-0136-18 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
10. Informational
Informational items, County Board, payment of claims, wire transfers, appointments and grant proposal notifications were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
A. County Board
1. CB-O-0021-18 Ordinance -- Ordinance Proposing Dissolution of the North Westmont Fire Protection District
B. Payment of Claims
1. Payment of Claims -- 3/23/18 Paylist
2. Payment of Claims -- 3/27/18 Paylist
3. Payment of Claims -- 3/30/18 Paylist
4. Payment of Claims -- 04/03/18 Paylist
C. Wire Transfers
1. Wire Transfers -- 4/5/18 Wire Transfer
2. Wire Transfers -- 4/5/18 Wire Transfer B
D. Appointments
1. CB-R-0133-18 Resolution -- Appointment of John J. Fennell to the Yorkfield Fire Protection District
2. CB-R-0134-18 Resolution -- Appointment of Michele L. Piotrowski to the Glenbard Fire Protection District
E. Grant Proposal Notifications
1. Informational -- Grant Proposal Notification 013-18: FY 2020 Local Highway Safety Improvement Program - Division of Transportation - $3,179,070
2. Grant Proposal Notifications -- GPN & Report #006-18 - Violent Crimes Victim Assistance Grant PY19 - IL Attorney General's Office - DuPage County State's Attorney - $31,500
3. Grant Proposal Notifications -- GPN & Report #014-18 - FFY17 State Court Improvement Grant (CIP-G-1705) Administrative Office of the Illinois Courts- Department of Probation and Court Services $10,000
11. Old Business
12. New Business
13. Executive Session
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c)(21) Review of Executive Session Minutes
As there was only one set of new minutes to review the committee did not move into executive session, but agreed to, in open session, release the minutes of November 14, 2017 and keep the remaining minutes of February 22, 2011, April 22, 2014, September 13, 2016 and September 27, 2016 confidential.
14. Matters Referred From Executive Session
A. FI-R-0132-18 Resolution -- Review of Finance Executive Session Minutes
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
15. Adjournment
Finance Vice Chairman, Jim Zay thanked Paul Fichtner for his friendship and leadership over the years and wished him the best.
Without objection the meeting was adjourned at 8:53 a.m.
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