DuPage County Finance Committee met March 13.
Here is the minutes as provided by the committee:
1. Call to Order
8:00 am meeting was called to order by Vice Chair James Zay at 8:00 AM.
2. Roll Call
Present: Anderson, Chaplin, Eckhoff (8:02 AM), Elliott (8:16 AM), Grant, Hart, Khouri, Krajewski,
Larsen (8:02 AM), Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Fichtner, Grasso, Healy
3. Public Comment
4. Chairman's Remarks
5. Approval of Minutes
A. Finance Committee - Regular Meeting - Feb 27, 2018 8:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Brian J Krajewski, District 3
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Chaplin, Grant, Hart, Khouri, Krajewski, Noonan, Puchalski,
Tornatore, Wiley, Zay
ABSENT: DiCianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Larsen
6. Budget Transfers
A. FI-R-0097-18 RESOLUTION -- Budget Transfers 3-13-18 Budget Transfers Various
Companies and Accounting Units
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J Krajewski, District 3
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Chaplin, Grant, Hart, Khouri, Krajewski, Noonan, Puchalski,
Tornatore, Wiley, Zay
ABSENT: DiCianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Larsen
7. Procurement Requisitions
A. Finance - Fichtner
Member Larsen arrived at 8:02 a.m.
1. FI-R-0086-18 RESOLUTION -- Return of Unexpended Grant Funds from the Thirty
Ninth (39th) Year of Community Development Block Grant (CDBG) Fund 54 -
Agency 870 $29,100.00
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J Krajewski, District 3
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Chaplin, Grant, Hart, Khouri, Krajewski, Larsen, Noonan,
Puchalski, Tornatore, Wiley, Zay
ABSENT: DiCianni, Eckhoff, Elliott, Fichtner, Grasso, Healy
Member Eckhoff arrived at 8:02 a.m.
2. 2018-86 Recommendation for the approval of a contract purchase order to Dospil and
Associates for LEAN training services, for Supervisor of Assessments and Treasurer's
Office, covering the period of March 19, 2018, to July 31, 2018 for a contract total
amount not to exceed $16,718.00. Other Professional Service not subject to
competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage
County Code Section 2-300.4-108 (1) (a). Vendor selected pursuant to DuPage
County Code
Chad Shafer, Policy and Strategy Manager, explained the history of the LEAN
project. This will be the first multi-departmental training between the Supervisor of
Assessment's and the Treasurer's offices.
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J Krajewski, District 3
SECONDER: Sam Tornatore, District 1
AYES: Anderson, Chaplin, Eckhoff, Grant, Hart, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: DiCianni, Elliott, Fichtner, Grasso, Healy
B. Health & Human Services - Larsen
Member Elliott arrived at 8:06 a.m.
1. HHS-P-0064-18 Recommendation for the approval of a contract purchase order to
Ecolab, Inc., for laundry chemicals, for the DuPage Care Center, for the period March
23, 2018 through March 22, 2019, for a contract total not to exceed $31,000.00, per
lowest responsible bid #15-001-DT, third and final option to renew.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, District 6
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Chaplin, Eckhoff, Elliott, Grant, Hart, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: DiCianni, Fichtner, Grasso, Healy
C. Public Works - Healy
Public Works items 1 through 7 were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, District 2
SECONDER: Brian J Krajewski, District 3
AYES: Anderson, Chaplin, Eckhoff, Elliott, Grant, Hart, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: DiCianni, Fichtner, Grasso, Healy
1. FM-P-0063-18 Recommendation for the approval of a contract purchase order to
Graybar Electric Company, Inc., to furnish and deliver electrical, lighting, data &
communication, networking and security products, as needed for County facilities, for
Facilities Management, Public Works, Information Technology, Stormwater and the
Division of Transportation, for the period April 1, 2018 through January 31, 2021, for
a total contract amount not to exceed $994,000.00. (Facilities Management $500,000,
Public Works $350,000, Information Technology $75,000, Stormwater $24,000 and
the Division of Transportation $45,000) Contract pursuit to the Intergovernmental
Cooperation Act U.S. Communities Contract #EV-2370
2. FM-P-0071-18 Intergovernmental Agreement between the County of DuPage and the
Village of Addison, on behalf of the Eighteenth Judicial Court Circuit, for the lease of
property for use as courtroom facilities, for Facilities Management, for the forty-eight
(48) month period, March 1, 2018 through February 28, 2022, for a contract total
amount not to exceed $261,595.00
3. FM-P-0072-18 Recommendation for the approval of a contract purchase order to
ENCAP, Inc., for Phase I of the Northern Campus Tree Program – Section 329220
Native Plant Seeding, for Facilities Management, for the period through October 31,
2021, for a total contract amount not to exceed $33,694.76, per lowest responsible bid
#18-034-DT
4. FM-P-0073-18 Recommendation for the approval of a contract purchase order to
Wingren Landscape, Inc., for Phase I of the Northern Campus Tree Program –
Section 329300 Trees & Shrubs, for Facilities Management, for the period through
October 31, 2021, for a total contract not to exceed $48,723.40, per lowest
responsible bid #18-034-DT (partially grant funded - Urban & Community Forestry
Program Grant)
5. FM-P-0074-18 Recommendation for the approval of a contract purchase order to
Lee's Food Service Parts & Repair, Inc., for repair services and parts for kitchen, ice
and refrigeration equipment as need for County facilities, for the period March 23,
2018 through March 22, 2019, for a total contract amount not to exceed $29,880.00,
per renewal option under bid award #16-038-GV, second option to renew
6. FM-P-0075-18 Recommendation for the approval of a contract purchase order to
Anderson Lock Company, LTD, to provide lock smith services, maintenance &
installation, as needed for County facilities, for Facilities Management, for the period
April 15, 2018 through April 14, 2019, for a total contract amount not to exceed
$41,070.00, per renewal option under bid award #15-055, third and final option to
renew
7. Change Order -- FMp-006A-13 AMENDMENT to Resolution FMp-006-13, issued to
Alexander Bradley Burns Post 80, on behalf of the Eighteenth Judicial Court Circuit,
for the lease of property for use as courtroom facilities, for Facilities Management,
for a change order to extend the contract through May 31, 2018 and increase the
contract amount by $25,500,00, taking the original contract amount of $369,293, and
resulting in an amended contract total amount not to exceed $394,793, an increase of
6.91%.
D. Stormwater - Zay
Stormwater items 1 through 6 were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, District 2
SECONDER: Sam Tornatore, District 1
AYES: Anderson, Chaplin, Eckhoff, Elliott, Grant, Hart, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: DiCianni, Fichtner, Grasso, Healy
1. SM-P-0065-18 Recommendation for approval of a contract purchase order to Azteca
Systems LLC, for Professional Asset Management Software Services for Stormwater
Management, for the period through December 31, 2018, for a contract total amount
not to exceed $54,000.00, Other Professional Service not subject to competitive
bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code
Section 2-300.4-108 (1) (b).
2. SM-P-0066-18 Recommendation for the approval of a contract purchase order to
Russo Power Equipment, for the purchase of one Toro Dingo TX1000 and one
Erskine Mini Stump Grinder, for Stormwater Management, for a contract total
amount not to exceed $28,652.00, other than lowest responsible Bid #18-032-LG
3. SM-P-0067-18 Recommendation for the approval of a contract purchase order to
Currie Motors Frankfort, Inc., for the purchase of one (1) 2018 Ford Transit 250 van,
for Stormwater Management, for a contract total amount not to exceed $27,759.00.
Contract let pursuant to the Governmental Joint Purchasing Act [Northwest
Municipal Conference]
4. SM-P-0068-18 Recommendation for the approval of a contract purchase order to
Currie Motors Frankfort, Inc., for the purchase of two (2) 2018 Ford Escape SE, for
Stormwater Management, for a contract total amount not to exceed $42,790.00.
Contract let pursuant to the Governmental Joint Purchasing Act [Northwest
Municipal Conference]
5. SM-P-0069-18 Recommendation for the approval of a contract purchase order to
Conservation Land Stewardship LLC, to furnish all equipment, labor, material, tools
and supervision necessary for the Vegetation Removal at the Elmhurst Quarry Flood
Control Facility project, for Stormwater Management, for a contract total amount not
to exceed $32,442.76, per lowest responsible Bid #18-027-JM
6. SM-P-0070-18 Recommendation to approve an agreement between County of
DuPage and V3 Companies, Ltd., to provide Professional Native Vegetation
Management Services, for Stormwater Management, from 3/12/18 through 4/30/20,
for a contract total amount not to exceed $140,000.00. Other Professional Service not
subject to competitive bidding per 55 ILCS 5/5-1002(a). Vendor selected pursuant to
DuPage County Code Section 2-300.4-108 (1)(b)
E. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0081-18 Recommendation for the approval of a contract purchase order to
Bomgar Corporation, for the procurement of Privileged Access Management
software, one year of software support and maintenance, and professional services for
installation and training, for Information Technology, for a total contract amount of
$29,150.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases
under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kevin Wiley, District 6
SECONDER: Robert L Larsen, District 6
AYES: Anderson, Chaplin, Eckhoff, Elliott, Grant, Hart, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: DiCianni, Fichtner, Grasso, Healy
F. Transportation - Puchalski
Transportation items 1 and 2 were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald Puchalski, District 1
SECONDER: Elizabeth Chaplin, District 2
AYES: Anderson, Chaplin, Eckhoff, Elliott, Grant, Hart, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: DiCianni, Fichtner, Grasso, Healy
1. DT-P-0051-18 Recommendation for the approval of a contract purchase order to
Patten Industries, Inc., to furnish and deliver Caterpillar repair and replacement parts
and sublet labor, as needed for the Division of Transportation, for the period May 1,
2018 through April 30, 2019, for a contract total not to exceed $45,000.00; Per 55
ILCS 5/5-1022 “Competitive Bids (c) not suitable for competitive bids (Direct
replacement of compatible equipment parts)
2. Action Item -- DT-P-0022A-17 – Amendment to Resolution DT-P-0022-17, issued to
DLZ Illinois, Inc., for Professional Traffic Signal Design Engineering Services for
various locations, Section 17-TSENG-00-EG, to increase the funding in the amount
of $75,000.00, resulting in an amended contract total amount of $325,000.00, an
increase of $30.00% (County to be reimbursed $35,000.00)
8. Finance Resolutions
A. FI-R-0096-18 RESOLUTION -- Placing Names on Payroll
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J Krajewski, District 3
SECONDER: Sam Tornatore, District 1
AYES: Anderson, Chaplin, Eckhoff, Elliott, Grant, Hart, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: DiCianni, Fichtner, Grasso, Healy
9. Informational
Payment of claims and wire transfers were combined, accepted and placed on file.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, District 6
SECONDER: Brian J Krajewski, District 3
AYES: Anderson, Chaplin, Eckhoff, Elliott, Grant, Hart, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: DiCianni, Fichtner, Grasso, Healy
A. Payment of Claims
1. Payment of Claims -- 2/23/18 Paylist
2. Payment of Claims -- 2/27/18 Paylist
3. Payment of Claims -- 3/2/18 Paylist
4. Payment of Claims -- 3/6/18 Paylist
5. Payment of Claims -- 3/9/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 03/07/18 Wire Transfer A
2. Wire Transfers -- 03/09/18 Wire Transfer B
10. Old Business
11. New Business
Absences were discussed. Only those members who are away on County business or on military
duty can participate in the meetings. If members are not able to attend, the best practice is to let
the chairman of the committee know.
12. Adjournment
Without objection the meeting was adjourned at 8:10 a.m.
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