DuPage County Finance Committee met February 27.
Here is the minutes as provided by the committee:
1. Call to Order
8:00 am meeting was called to order by Chairman Paul Fichtner at 8:02 am.
2. Roll Call
Present: Anderson (8:06 am), Chaplin, DiCianni (8:03 am), Eckhoff, Elliott, Fichtner, Grant, Hart, Healy,
Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Grasso
3. Public Comment
4. Chairman's Remarks
5. Approval of Minutes
A. Finance Committee - Regular Meeting - Feb 13, 2018 8:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: Sam Tornatore, District 1
AYES: Chaplin, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Anderson, DiCianni, Grasso
6. Budget Transfers
A. FI-R-0081-18 RESOLUTION -- Budget Transfers 2-27-18 Budget Transfers Various
Companies and Accounting Units
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: Elizabeth Chaplin, District 2
AYES: Chaplin, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy, Khouri, Krajewski, Larsen,
Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Anderson, DiCianni, Grasso
7. Consent
Member DiCianni arrived at 8:03 a.m.
A. Consent Item -- Laner Muchin, LTD - Extend Contract 2081-001 SERV to 11/30/18
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: Elizabeth Chaplin, District 2
AYES: Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy, Khouri,
Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Anderson, Grasso
8. Procurement Requisitions
A. Finance - Fichtner
1. Change Order -- FI-P-0318A-16 - Amendment to Resolution FI-P-0318-16 (Purchase
Order 2130-1 SERV) issued to Mesirow Insurance Services, Inc., (Midwest
Employers Casualty Co.) for Worker's Compensation Insurance for the period
December 1, 2016 to December 1, 2018. This change order increases the contract
$5,366.00, resulting in an amended contract total amount not to exceed to
$451,464.00. (Purchase Order 2130-0001SERV)
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: Elizabeth Chaplin, District 2
AYES: Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy, Khouri,
Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Anderson, Grasso
2. Authorization for Overnight Travel -- Board of Review member to travel to Normal
Illinois on March 19 through March 23, 2018 to attend the Illinois Property
Assessment Institute 2018 Spring Conference for continuing education classes
required for the Certified Illinois Assessing Official designation. Expenses to include
lodging, mileage, and meals for an approximate total of $1,802.73
Member Zay expressed his concern about the amount of travel requests from all
departments. The travel on this agenda is for required certification for assessing
officials.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: Elizabeth Chaplin, District 2
AYES: Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy, Khouri,
Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Anderson, Grasso
Member Anderson arrived at 8:06 a.m.
B. Economic Development - Khouri
1. ED-R-0078-18 RESOLUTION -- Amendment to the Agreement between the County
of Dupage, Illinois and Western DuPage Chamber of Commerce for Professional
Services Operating a One Stop American Job Center
RESULT: APPROVED [UNANIMOUS]
MOVER: Tonia Khouri, District 5
SECONDER: James Healy, District 5
AYES: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy,
Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Grasso
C. Health & Human Services - Larsen
Health & Human Services items 1 through 8 were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, District 6
SECONDER: Tonia Khouri, District 5
AYES: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy,
Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Grasso
1. HHS-P-0055-18 Recommendation for the approval of a contract purchase order to
enter into a sub-grantee agreement with DuPage County Health Department for dental
care to low income residents in DuPage County under the Community Services Block
Grant for the period of January 1, 2018 through December 31, 2018 , for a contract
total amount of $77,000.00 Other Professional Service not subject to competitive
bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code
Section 2-300.4-108 (1) (b).
2. HHS-P-0056-18 Recommendation for the approval of a contract purchase order to
enter into a sub-grantee contract with H.O.M.E. DuPage, Inc. to provide financial
counseling and workshops to low income residents of DuPage County. This contract
covers the period of January 1, 2018 to December 31, 2018, for a contract total
amount not to exceed $43,885.00. Other Professional Service not subject to
competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage
County Code Section 2-300.4-108 (1) (b). Community Services Block Grant Funded.
3. HHS-P-0057-18 Recommendation for the approval of a contract purchase order to
enter into a sub-grantee agreement with West Suburban Community Pantry to provide
food, diapers, and car seats to low income residents of DuPage County, for the period
of January 1, 2018 through December 31, 2018 for Community Services, for a
contract total amount of $40,500.00. Other Professional Service not subject to
competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage
County Code Section 2-300.4-108 (1) (b). Community Services Block Grant Funded.
4. HHS-P-0058-18 Recommendation for the approval of a contract purchase order to
enter into a sub-grantee agreement with Loaves and Fishes Community Services to
provide food and infant care items to low income residents of DuPage County, for the
period of January 1, 2018 through December 31, 2018 for Community Services, for a
contract total amount of $40,000.00. Other Professional Service not subject to
competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage
County Code Section 2-300.4-108 (1) (b). Community Services Block Grant Funded.
5. HHS-P-0059-18 Recommendation for the approval of a contract purchase order to
enter into a sub-grantee agreement with Catholic Charities to assist 80 homeless
residents with temporary housing and case management services under the
Community Services Block Grant for the period of January 1, 2018 through
December 31, 2018, for a total amount not to exceed $50,000.00. Other Professional
Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected
pursuant to DuPage County Code Section 2-300.4-108 (1) (b). (Community Services
Block Grant Funded)
6. HHS-P-0060-18 Recommendation for the approval of a contract purchase order to
enter into a sub-grantee agreement with People's Resource Center to provide food to
low income residents of DuPage County under the Community Services Block Grant
for the period of January 1, 2018 through December 31, 2018, for a total amount not
to exceed $30,000.00. Other Professional Service not subject to competitive bidding
per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section
2-300.4-108 (1) (b). (Community Services Block Grant Funded)
7. HHS-P-0061-18 Recommendation for the approval of a contract purchase order to
enter into a sub-grantee agreement with Outreach Community Services to provide
case management, counseling, job skill training and experience, work readiness
training, and GED assistance to low income youth residing in DuPage County under
the Community Services Block Grant for the period of January 1, 2018 through
December 31, 2018, for a total amount of $70,000.00 Other Professional Service not
subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to
DuPage County Code Section 2-300.4-108 (1) (b). (Community Services Block Grant
Funded)
8. HHS-P-0062-18 Recommendation for the approval of a contract purchase order to
enter into a sub-grantee agreement with 360 Youth Services to provide case
management, job coaching/preparedness, and GED coaching to homeless youth in
DuPage County under the Community Services Block Grant for the period of January
1, 2018 through December 31, 2018, for a total amount not to exceed $28,749.00
Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-
1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)
(b). (Community Services Block Grant Funded)
D. Judicial/Public Safety - Eckhoff
1. JPS-P-0052-18 Recommendation for the approval of a contract purchase order to
Aramark Correctional Services, LLC, to provide inmate and officer meals in the Jail.
This contract covers the period March 1, 2018 through February 28, 2019 for a
contract total amount not to exceed $646,936.95, other than lowest responsible bid
17-194-GV.
The procurement process for this item was discussed. One vendor turned in their bid
after the bidding process was closed. It was suggested looking into the possibility of
the Care Center providing the food. Another suggestion was to have the bidding on
just one menu option rather than six. The nutritional value and standards were
discussed.
RESULT: APPROVED [10 TO 7]
MOVER: Grant Eckhoff, District 4
SECONDER: James Healy, District 5
AYES: Anderson, DiCianni, Eckhoff, Elliott, Healy, Khouri, Larsen, Noonan,
Tornatore, Wiley
NAYS: Chaplin, Fichtner, Grant, Hart, Krajewski, Puchalski, Zay
ABSENT: Grasso
2. JPS-P-0053-18 Recommendation for the payment of invoice 141928 to Business IT
Source for IBM software subscription and renewal support. This contract covers the
period of April 1, 2018 through March 31, 2019 for the Circuit Court Clerk, for a
contract total no to exceed $83,896.91, per 55 ILCS 5/5-1022 “Competitive Bids” (c)
not suitable for competitive bids.
RESULT: APPROVED [UNANIMOUS]
MOVER: Grant Eckhoff, District 4
SECONDER: Brian J Krajewski, District 3
AYES: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy,
Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Grasso
3. JPS-P-0054-18 Recommendation for the approval of a contract purchase order to Dr.
Lesley Kane to provide and complete comprehensive evaluation of offenders that are
referred by the court, for Probation & Court Services. The hourly rate for this
contract is $50.00 per hour, for the period March 15, 2018 through March 14, 2019,
for a contract total not to exceed $95,000.00. Other Professional Services not subject
to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to
DuPage County Code Section2-300.4-108 (1) (b).
RESULT: APPROVED [UNANIMOUS]
MOVER: Grant Eckhoff, District 4
SECONDER: Brian J Krajewski, District 3
AYES: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy,
Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Grasso
E. Transportation - Puchalski
Transportation items 1 through 3 were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald Puchalski, District 1
SECONDER: James Healy, District 5
AYES: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy,
Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Grasso
1. DT-P-0034-18 Recommendation for the approval of a contract purchase order to
Buchanan Energy (N), LLC, to furnish and deliver gasoline and diesel fuel, as needed
for the Division of Transportation, Public Works and Facilities Management, for the
period April 1, 2018 and March 31, 2019, for a contract total not to exceed
$1,347,400.00 (Division of Transportation - $800,000.00/ Public Works -
$475,000.00/ Facilities Management - $72,400.00); Per renewal option under bid
award 16-043-BF, second of three options to renew
2. DT-P-0043-18 Recommendation for the approval of a contract purchase order to
Rush Truck Centers of Illinois, Inc., d/b/a Rush Truck Center, Chicago, to furnish and
deliver four (4) tandem axle six-wheelers with snow and ice equipment for the
Division of Transportation, for a contract total not to exceed $712,728.00; Per lowest
responsible bid 18-003-LG
3. DT-P-0045-18 Recommendation for the approval of a contract purchase order to
Monroe Truck Equipment, Inc., to furnish and deliver one (1) asphalt recycler patch
cart for the Division of Transportation, for a contract total not to exceed $28,727.00;
Per lowest responsible bid 18-023-BF
9. Finance Resolutions
A. FI-R-0079-18 RESOLUTION -- Ratification of Decision in the Interest Arbitration
between The County of DuPage, The DuPage County Sheriff and Metropolitan Alliance
of Police (MAP), DuPage County Sheriff's Police Chapter 126
The timing of the contract ratification and the impact to the budget was discussed.
Chairman Fichtner noted the unanimous vote on the contract ratification.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: Peter DiCianni, District 2
AYES: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy,
Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Grasso
B. FI-R-0080-18 RESOLUTION -- Placing Names on Payroll
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: James Healy, District 5
AYES: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy,
Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Grasso
10. Informational
The payment of claims, wire transfers, appointments and grant proposal notifications were
combined, accepted and placed on file.
RESULT: APPROVED [UNANIMOUS]
MOVER: James Zay, Vice Chair
SECONDER: Sam Tornatore, District 1
AYES: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Hart, Healy, Khouri,
Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
ABSENT: Grasso
A. Payment of Claims
1. Payment of Claims -- 2/9/18 Paylist
2. Payment of Claims -- 2/13/18 Paylist
3. Payment of Claims -- 2/16/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 2/8/18 Wire Transfer
2. Wire Transfers -- 2/9/18 Wire Transfer
C. Appointments
1. CB-R-0083-18 RESOLUTION -- Appointment of Matthew R. Rasche, Sr. to the
DuPage County Board of Review
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- Grant Proposal Notification and Report - FY18
Tobacco Grant State of Illinois - Department of Human Services For the Sheriff's
Office Judicial Public Safety/Finance Committees - $4,400.00
11. Old Business
Member Chaplin inquired about the time frame of the revenue discussions. Chairman Fichtner
stated the timing would depend on the update on last year. It was anticipated to take place in
April.
12. New Business
Member Wiley announced the Technology committee will have a presentation from the Election
Commission on their new system for tracking elections. The information would only be
presented at Technology and Mr. Wiley invited the committee to attend.
13. Executive Session
The committee did not move into executive session.
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters
14. Adjournment
Without objection the meeting was adjourned at 8:39 a.m.
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