DuPage County Emergency Telephone System Board met Dec. 5.
Here is the minutes provided by the Board:
1. CALL TO ORDER
9:00 AM meeting was called to order by Chairman Timothy Hayden at 9:00 AM.
2. ROLL CALL
PRESENT: Baarman, Hayden, Bluder, Buckley
ABSENT: Romanelli
Attendees:
Linda Zerwin, DuPage Emergency Telephone Systems Board, Director
Matt Theusch, DuPage Emergency Telephone Systems Board
Michealeena Trakas, Addison Police Department, Secretary
On roll call, Chairman Hayden, Member Baarman, and Member Buckley were present, which constituted a quorum.
3. CHAIRMAN'S REPORT
Chairman Hayden had nothing to report.
4. PUBLIC COMMENT
There was no Public comment.
5. APPROVAL OF MINUTES
A. ETSB - Policy Advisory Committee - Regular Meeting - Oct 3, 2017 12:30 PM
A motion was made by Member Buckley, seconded by Member Baarman, to combine these items and forward them to the Emergency Telephone Systems Board of DuPage County (DuPage ETSB) to receive and place on file. Motion passed unanimously
RESULT: ACCEPTED [UNANIMOUS]
MOVER: John Buckley, Chief
SECONDER: Matt Baarman
AYES: Baarman, Hayden, Bluder, Buckley, Romanelli
B. ETSB - Policy Advisory Committee - Special Call - Nov 9, 2017 7:00 AM
A motion was made by Member Buckley, seconded by Member Baarman, to combine these items and forward them to the Emergency Telephone Systems Board of DuPage County (DuPage ETSB) to receive and place on file. Motion passed unanimously.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: John Buckley, Chief
SECONDER: Matt Baarman
AYES: Baarman, Hayden, Bluder, Buckley, Romanelli
6. CONSENT ITEMS A. Radio Maintainer Report 1. 17-18-1 DEDIRS Monthly Maintainer Report - October
Member Baarman gave a brief overview of the DEDIRS reports for October and November.
A motion was made by Member Buckley, seconded by Member Baarman, to combine these items and forward them to the Emergency Telephone Systems Board of DuPage County (DuPage ETSB) to receive and place on file. Motion passed unanimously.
2. 17-18-2 DEDIRS Monthly Maintainer Report - November
Member Baarman gave a brief overview of the DEDIRS reports for October and November.
A motion was made by Member Buckley, seconded by Member Baarman, to combine these items and forward them to the Emergency Telephone Systems Board of DuPage County (DuPage ETSB) to receive and place on file. Motion passed unanimously
7. POLICY DISCUSSION
The PAC discussed the Access Policy, Policy 5.2. Director Zerwin stated that she adjusted the form and made it one page; agencies can attach special exceptions to the form. Member Baarman asked if language regarding the Wave application would be added. The PAC discussed whether the access via the Wave application would be included in this policy or separated. They also discussed the pros and cons of the Wave application. Director Zerwin suggested adding a section after “Special Use” with a space to add any talkgroups being requested. The PAC agreed that the Access policy looked good other than the discussed changes.
The PAC discussed the Encryption Policy, Policy 5.3. They discussed the current encryption key and the fact that giving access to encrypted channels would be more flexible and maintainable by using multi-key encryption, which is being looked into for the future. The PAC agreed that this policy was also ready.
The PAC discussed the Subscriber Unit Programming Policy, Policy 5.4. Member Baarman suggested adding specific examples about antennas and accessories to keep the number of code plugs under control. Director Zerwin said that this is addressed in the access application; however, it has not been memorialized in the policy.
The PAC discussed the possibility of overthe-air programming (OTAP) for police only, since the fire code plug was currently too large. Member Baarman stated that the new firmware may help solve some of these problems; however, it had not yet been proven to work. Director Zerwin suggested trying OTAP for police, and Member Baarman would look into this. Member Baarman said that even with OTAP, there is some physical handling of the radios that needs to be done for maintenance. Director Zerwin stated that the PAC may want to also look at adding language to the Acknowledgement Form to ensure proper operation of subscriber units. The PAC will continue to discuss this policy. Member Buckley suggested finalizing the Terminology Policy, Policy 5.5, before sending the others for adoption. Director Zerwin said that she took the work that had been done by the chiefs and compiled it into one policy; she adjusted the order and formatting, but not the language.
Member Buckley brought up the language regarding OTAP and trunking and questioned whether these should be included in the terminology policy. Director Zerwin said that this portion of the policy should be seen as reference for users. Member Baarman said that he would draft language to define the three (3) types of trunking to be placed into policy. Member Baarman suggested that language regarding OTAP be taken out of policy until it is working properly and can be written, and the PAC agreed. OTAP would be removed from policy, but the language would be saved in case it is needed in the future. Director Zerwin would send out a new draft for review.
Director Zerwin said that the PSAPs have policy regarding Policy 5.6, the Emergency Button Policy, and she has asked them to review their policies, compile them into one, and bring it to the operational level. She suggested simplifying and shortening Policy 5.6, referencing the operational policies of the PSAPs. Director Zerwin would send a new draft of the policy to the PAC once more for review and finalization. The PAC agreed that this was an operational issue and that it was important for the PSAPs to be consistent. 8.
THIRD TOUCH
Member Baarman said the chiefs are working with their respective Associations on aliases, templates, and conventional channels. The police chiefs are almost through the conventional channels and will move to templates next. The fire chiefs are further along in the process. Member Baarman that he would be scheduling a meeting with the PSAP directors to make sure that all of their needs regarding channels were met. He would then pick a date with the chiefs and their associations to send out the notices for final templates and aliases; his goal was to get all this information by January 15, 2018. They would then get the code plugs ready and tentatively begin touching the radios by the end of January.
9. OLD BUSINESS
There was none.
10. NEW BUSINESS
There was none.
11. NEXT MEETING:
A. Tuesday, January 2 at 12:30pm Room 3-500B
12. ADJOURNMENT
Member Buckley made a motion to adjourn the meeting at 10:01 AM, seconded by Member Baarman. The next meeting of the Policy Advisory Committee was scheduled for Monday,
January 8, 2018 at 9:00am.
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