DuPage County Emergency Telephone System (ETSB) Board met Dec. 12.
Here is the minutes provided by the Board:
1. CALL TO ORDER
8:50 AM meeting was called to order by Chairman Gary Grasso at 8:54 AM.
2. ROLL CALL
PRESENT: Eckhoff, Grasso, Block, Connolly, Tegtmeyer, Tillman, Franz (8:58 AM)
ABSENT: Bloom, Kruse, Curtis
ETSB STAFF:
Linda Zerwin
Matt Theusch
Eve Kraus
Mike DiGiannantonio
Dave Jordan
Susan Fishell
COUNTY CLERK:
Kathy King, Chief Deputy County Clerk
STATE’S ATTORNEY:
Brian Gorka
ATTENDEES:
Delores Temes - ACDC
Afton Swistek - ACDC
Matt Baarman - DU-COMM
Patrick Ullrich - Bartlett PD
Chuck Snider - Bartlett PD
John Buckley - Pleasantview FPD
Jan Barbeau - SAO
Dawn Dina - DMMC
Katy Buggy - DMMC
On roll call, Chairman Grasso, Members Block, Connolly, Eckhoff, Tegtmeyer and Tillman were present. Members Franz and Kruse were not present at the time of roll call. Two vacancies.
3. PUBLIC COMMENT
There was no Public comment.
4. CHAIRMAN'S REPORT
Chairman Grasso wished everyone a Happy Holidays. He complimented them on the great work they have done this year and that he has really enjoyed working with all the different people and doing what is best for the County. The appointments of James Kruger and Diane McGinnis will be formalized at the next County Board meeting and he introduced Susan Fishell who is the new database administrator.
5. MEMBERS' REMARKS
Member Block stated that the ACDC dedication will be on January 29th at 5:00 p.m.
6. CONSENT AGENDA
A. Monthly Staff Report
1. 17-18-3 December Monthly Report
Member Tegtmeyer moved, seconded by Member Connolly, that the Consent Calendar be approved and adopted. On voice vote, motion carried.
B. Revenue Report 911 Surcharge Funds
1. 17-18-4 ETSB Revenue Report for December 12 Regular Meeting for Funds 5800/Wireline, 5810/Wireless and 5820/Equalization
Member Tegtmeyer moved, seconded by Member Connolly, that the Consent Calendar be approved and adopted. On voice vote, motion carried.
7. ACTION ITEMS
A. Payment of Claims
1. 17-18-5 Payment of Claims for FY17 December 12, 2017 Total Paylist: $229,913.00, Total for 4000-5800 (wireline): $1,775.39, Total for 4000-5810 (wireless): $150,467.12, Total for 4000-5820 (equalization): $77,670.49
Member Block moved, seconded by Member Connolly, to approve the Payment of Claims for December, 2017 FY17 Total for 4000-5800 (Wireline) $1,775.39, Total for 4000-5810 (Wireless) $150,467.12 and Total for 4000-5820 (Equalization) $77,670.49. On voice vote, motion carried.
B. Change Orders
1. ETS-CO-0001-18 Resolution approving Change Order #4 to Intergraph/Hexagon PO 950900/1914-1 to increase the contract $7,600.00 to accommodate the server move to the new ACDC PSAP (New contract amount: $13,413,059.48)
Member Tillman moved, seconded by Member Tegtmeyer, that Resolution #ETSCO-0001-18 be approved and adopted. On voice vote, motion carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Tillman
SECONDER: Brian Tegtmeyer, DU-COMM Rep
AYES: Eckhoff, Grasso, Block, Connolly, Tegtmeyer, Tillman, Franz
ABSENT: Bloom, Kruse, Curtis
C. Purchase Resolutions
1. ETS-R-0068-17 Awarding Resolution approving Award of Joint Purchase Agreement per Lowest Responsible Bid for RFP 17-193-BF to Dell Marketing LP for Computer Aided Dispatch (CAD) PSAP Workstations and Professional Computer Workstations and Purchase Order 918106 for CAD Workstations for DuPage ETSB PSAPs to Dell Marketing LP (Total ETSB Purchase Order Amount: $169,202.00)
Member Block moved, seconded by Member Tillman, that Resolution #ETS-R-0068- 17, Awarding Resolution Approving Award of Joint Purchase Agreement per Lowest Responsible Bid for RFP 17-193-BF to Dell Marketing LP for Computer Aided Dispatch (CAD) PSAP Workstations and Professional Computer Workstations and Purchase Order #918106 for CAD Workstations for DuPage ETSB PSAPs, be approved and adopted.
Ms. Zerwin stated that this Resolution was tabled last month. The contract award is now done. The pricing on this is much lower than the government pricing. There is a joint purchase component for desk top computers that is available to members.
Member Block moved, seconded by Member Tillman, that Resolution #ETS-R-0068- 17 be approved and adopted. On voice vote, motion carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Joe Block, Vice Chairman
SECONDER: Michael Tillman
AYES: Eckhoff, Grasso, Block, Connolly, Tegtmeyer, Tillman, Franz
ABSENT: Bloom, Kruse, Curtis
2. ETS-R-0001-18 Awarding Resolution to Deccan International for a LiveMUM interface on the new CAD system (Total amount: $20,000.00)
Member Connolly moved, seconded by Member Tegtmeyer, that Resolution #ETS-R0001-18 be approved and adopted. On voice vote, motion carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Connolly, Fire Rep
SECONDER: Brian Tegtmeyer, DU-COMM Rep
AYES: Eckhoff, Grasso, Block, Connolly, Tegtmeyer, Tillman, Franz
ABSENT: Bloom, Kruse, Curtis
3. ETS-R-0002-18 Awarding Resolution approving award of purchase agreement per lowest responsible bid for RFP 17-145-BF to Voiance Language Services, Inc. for language interpretation for two (2) years under Purchase Order 918112 (Contract amount: $0.65 per minute used)
Member Tillman moved, seconded by Member Tegtmeyer, that Resolution #ETS-R0002-18, Awarding Resolution Approving Award of Purchase Agreement per Lowest Responsible Bid for RFP 17-145-B to Voiance Language Services, Inc. for Language Interpretation for Two (2) Years under Purchase Order #918112, be approved and adopted.
Ms. Zerwin stated that the cost currently runs about $12,000.00 per year. This is $0.10 less than our last contract. It covers at least 100 languages.
Member Tillman moved, seconded by Member Tegtmeyer, that Resolution #ETS-R0002-18 be approved and adopted. On voice vote, motion carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Tillman
SECONDER: Brian Tegtmeyer, DU-COMM Rep
AYES: Eckhoff, Grasso, Block, Connolly, Tegtmeyer, Tillman, Franz
ABSENT: Bloom, Kruse, Curtis
D. Resolutions
1. ETS-R-0003-18 Resolution to adjust the salaries of the Emergency Telephone System Board of DuPage County staff in concurrence with changes as authorized by the DuPage County Board for FY18
Member Connolly moved, seconded by Member Block, that Resolution #ETS-R0003-18 be approved and adopted. On voice vote, motion carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Connolly, Fire Rep
SECONDER: Joe Block, Vice Chairman
AYES: Eckhoff, Grasso, Block, Connolly, Tegtmeyer, Tillman, Franz
ABSENT: Bloom, Kruse, Curtis
2. ETS-R-0027-18 RESOLUTION -- Resolution to approve the Intergovernmental Agreement between the County of DuPage, Illinois on behalf of its Emergency Telephone System Board and the Village of Westmont Police and Fire Departments for the reimbursement of consolidation costs (Total amount: $350,000.00)
Member Tegtmeyer moved, seconded by Member Block, that Resolution #ETS-R0027-18 be approved and adopted. On voice vote, motion carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian Tegtmeyer, DU-COMM Rep
SECONDER: Joe Block, Vice Chairman
AYES: Eckhoff, Grasso, Block, Connolly, Tegtmeyer, Tillman, Franz
ABSENT: Bloom, Kruse, Curtis
8. OUT-OF-STATE TRAINING
Ms. Zerwin stated that approximately $90,000 was budgeted for training for telecommunicators.
In FY18, three of the national conferences are in Las Vegas. The PSAPs have been sending telecommunicators and staff to these conferences for several years. The conferences also have CEU for certain sessions. She is bringing this to the Board’s attention for direction because of the possible public scrutiny of the conferences being held in Las Vegas. ETSB pays for three people per PSAP, so nine total.
The general consensus of the Board members is that attendance under the current guidelines would be allowed. Chairman Grasso remarked that the Board will be given the details prior to approval and he is sure it will be fine.
9. RAVE MOBILE SAFETY DISCUSSION FOR RENEWAL
Ms. Zerwin remarked that last month there was a RAVE presentation in order for the Board to consider continuation of this service. The contract stipulates that ETSB must give 90 day notice if they decide they do not want to renew the contract. She stated that last month, the Board decision was in favor of continuing.
Member Tegtmeyer stated that he strongly supported the renewal. Members Block and Connolly agreed. The Board decided to proceed.
Ms. Zerwin said that the actual renewal may not come before the Board until February.
10. DUPAGE ETSB 911 SYSTEM DESIGN
Chairman Grasso remarked that he has not received any calls, therefore he assumes that this is good.
Ms. Zerwin said that they are waiting on the IGA with Oakbrook Terrace and then they can start invoicing.
Chairman Grasso asked Member Tegtmeyer for an update on his completion date. Member Tegtmeyer stated that there is substantial work being done and completion is expected on April 15th. They are still ahead of schedule and the equipment is showing up. After April 15th, they will begin connecting to the servers and other systems.
11. DUPAGE JUSTICE INFORMATION SYSTEM PROJECT
Ms. Zerwin stated that there is a team doing acceptance testing with CAD.
Member Connolly questioned if they are still on target for a June cut over date. Ms. Zerwin replied that the question is whether to do a rollout or a hot flash cutover. It is just a question of which way to cut over. There is no delay at this time.
Member Connolly asked if billing will be delayed because the last agency was late in signing the IGA. He questioned if cash flow and reimbursements from agencies will be the same for 2018 as it was for 2017.
Ms. Zerwin stated that the billing for FY17 will be slightly less than anticipated because they hired Ms. Fishell late in FY17. The billing issue may be for the agencies because they will get two invoices in FY18 instead of one in FY17 and one in FY18, but if a municipality has been putting money aside, the difference will not be significant.
Member Tegtmeyer asked if an agency is on a calendar year budget, would they not have an invoice for FY17 before the end of the year. Ms. Zerwin replied that he is correct and that agencies should be advised that the reason is that Oakbrook Terrace did not have an IGA in 2017.
12. OLD BUSINESS
Ms. Zerwin remarked that Jim McGuire is the new Procurement Officer at the County. He made some suggestions as to where we are in the Fire Station Alerting process. They believe this contract will come before the Board in the first quarter of 2018 for consideration.
13. NEW BUSINESS
14. EXECUTIVE SESSION
A. Minutes
B. Security procedures and the use of personnel and equipment; to 5 ILCS 120/2 (C ) (8)
C. Personnel Matters Pursuant to 5 ILCS 120/2 (C ) (1)
D. Pending Litigation Matters Pursuant to 5 ILCS 120/2 (C) (11)
15. MATTERS REFERRED FROM EXECUTIVE SESSION
State’s Attorney Gorka remarked that the Board does not have to go into Executive Session if they are not making any changes to the minutes of an Executive Session and suggested that these minutes be declassified and released.
Member Franz moved, seconded by Member Tillman, that the Board not make changes to the Executive Session minutes of December 10, 2009, December 13, 2010 and December 8, 2011 and that they be declassified and released. On voice vote, motion carried.
A. Review Executive Session Minutes from December 10, 2009 Meeting
Voted to release.
B. Review Executive Session Minutes from December 13, 2010 Meeting
Voted to release.
C. Review Executive Session Minutes from December 8, 2011 Meeting
Voted to release.
16. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6240&Inline=True
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