DuPage County Judicial and Public Safety Committee met January 16.
Here is the minutes provided by the Committee:
1. Call To Order
8:15 am meeting was called to order by Chairman Grant Eckhoff at 8:17 am.
2. Roll Call
Present: Hart, Dicianni (8:21 am), Eckhoff, Grant (8:22 am), Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Grasso
3. Public Comment
4. Chairman's Remarks
5. Approval Of Minutes:
A. Judicial/Public Safety Committee - Regular Meeting - Jan 2, 2018 8:15 am
Result: Accepted [Unanimous]
Mover: Sam Tornatore, District 1
Seconder: Donald Puchalski, District 1
Ayes: Hart, Eckhoff, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Dicianni, Grant, Grasso
6. Budget Transfers
A. Budget Transfers -- Budget Transfer - Circuit Clerk Office - $55,000 Transfer of funds from account no. 53370 (repair & mtce other equipment) to account no. 53410 (rental of machinery & equipment) for the Circuit Court Clerks office in the amount of $55,000.00 to correct scriveners error by finance department.
Result: Approved [Unanimous]
Mover: Robert L Larsen, Vice Chair
Seconder: James Zay, District 6
Ayes: Hart, Eckhoff, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Dicianni, Grant, Grasso
7. Action Items
A. JPS-P-0028-18 Recommendation for the approval of a contract purchase order to Public Safety Direct, Inc for repair, maintenance and installation of equipment in Sheriff's vehicles and installation of equipment in new Sheriff's vehicles. This contract covers the period of 3/1/18-2/28/19 for a contract total not to exceed $130,000.00, per renewal option under bid award #15-003-JM, third of three optional renewals.
Member DiCianni arrived at 8:21 am.
Member Zay did question how many of the Sheriff's vehicles are still being outfitted by Public Safety Direct from the 2017 contract. The vehicles are losing warranty time, not to mention, the vehicles were supposed to be completed in 30 days from the time of drop off. Many members agreed that the Sheriff's vehicles need to be outfitted in a timely manner moving forward. Romanelli was asked to supply the particulars about the outstanding vehicles for the Finance meeting.
Result: Approved [Unanimous]
Mover: Sam Tornatore, District 1
Seconder: Donald Puchalski, District 1
Ayes: Hart, Dicianni, Eckhoff, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Grant, Grasso
B. Change Order -- JPS-P-0062B-17 Amendment to Resolution JPS-P-0062A-17 (Purchase order 2359-1 SERV), issued to Public Safety Direct to furnish and install new equipment in Sheriff Vehicles, for a change order to increase the purchase order $2,824 for the Sheriff's Office, for an amended contract total amount not to exceed $182,824, an increase of 1.57%. (2359-0001)
Board expressed the same concerns as the item above and will wait for the details regarding the Sheriff's vehicles for the Finance meeting.
Result: Approved [Unanimous]
Mover: Peter Dicianni, District 2
Seconder: James Healy, District 5
Ayes: Hart, Dicianni, Eckhoff, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Zay Absent: Grant, Grasso
C. 2018-44 Recommendation for the approval of a contract purchase order to Wheaton College Conference Services to cover food expenses for the Advanced Severe Weather Seminar being held on March 10, 2018 for OEM, for a contract total amount not to exceed $10,043.06. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4- 108 (1) (b).
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Robert L Larsen, Vice Chair
Ayes: Hart, Dicianni, Eckhoff, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Grant, Grasso
D. 2018-45 Recommendation for the approval of a contract purchase order to CDW Government for HPE management module and power supply to replace the current core switch for the Sheriff's Office for a contract total not to exceed $8,762.62. Contract let pursuant to the Intergovernmental Cooperation Act (National IPA) Member Grant arrived at 8:22 AM.
Member Zay inquired whether this purchase had been reviewed by IT. And while, the department has reviewed the purchase, Finance/Procurement will look into the bids and why there were 6 vs 9 items on the paperwork.
Result: Approved [Unanimous]
Mover: Robert L Larsen, Vice Chair
Seconder: James Healy, District 5
Ayes: Hart, Dicianni, Eckhoff, Grant, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Grasso
8. Informational Items
A. Informational -- An informational E-Filing Update via presentation from the Circuit Court Clerk's Office.
Presentation consisted of an overview of E-Filing with the Circuit Court Clerk's Office (CCO), recognizing the CCO as a non-biased record keeper of time sensitive material. Indeed, 98% of all filings in DuPage County are electronic and DuPage County has been a pioneer in utilizing this technology. E-filing has reduced: staff headcount, overall cost, foot/vehicle traffic, and security concerns. However, the mandated partner for e-filing (Tyler Technologies) is technologically behind DuPage's current case management system (CMS) and, therefore, a cost may be incurred by DuPage County while Tyler Technologies catches up. This presentation was to bring the potential expense of this technological conflict to the Board's notice.
Result: Approved [Unanimous]
Ayes: Hart, Dicianni, Eckhoff, Grant, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: Grasso
9. Communications
A. Meeting Handout
1. E-Filing in the Circuit Clerk's Office
10. Old Business
11. New Business
12. Adjournment
A. Motion to Adjourn
Without objection, the meeting was adjourned at 8:58 am.
Result: Approved [Unanimous]
Mover: Robert L Larsen, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Hart, Eckhoff, Grant, Healy, Larsen, Noonan, Puchalski, Tornatore, Zay
Absent: DiCianni, Grasso, Khouri
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6258&Inline=True
Alerts Sign-up