DuPage County Stormwater Management Committee met December 5.
Here is the minutes as provided by the committee:
1. Call to Order
7:30 am meeting was called to order by Chair James Zay at 7:30 am.
2. Roll Call
Present: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf (7:36 AM), Zay
Absent: Fichtner, Noonan, Pulice
Member Yusuf arrived at 7:36 AM.
3. Public Comment - Public Comment is Limited to Three Minutes Per Person
Kaye McKeen with SCARCE gave updates on the pumpkin drop off, cooking oil drop off and the City of Warrenville's medicine collection box operating. SCARCE's Open House is scheduled for Thursday, December 7 from 3:00 - 7:00 pm.
4. Chairman's Report
There was no Chairman's Report.
5. Approval of Minutes
A. Stormwater Management Committee - Planning Committee - Nov 7, 2017 7:30 am
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Amy L Grant, District 4
SECONDER: Martin Tully, Downers Grove Mayor (3)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Zay
ABSENT: Fichtner, Noonan, Pulice, Yusuf
6. Claims Reports
A. Payment of Claims -- Schedule of Claims - November
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Hart, District 3
SECONDER: Janice Anderson, District 5
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Zay
ABSENT: Fichtner, Noonan, Pulice, Yusuf
7. Budget Transfers
The motion was to combine and approve Agenda Items 7A, B, and C.
RESULT: APPROVED [UNANIMOUS]
MOVER: Martin Tully, Downers Grove Mayor (3)
SECONDER: Greg Hart, District 3
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Zay
ABSENT: Fichtner, Noonan, Pulice, Yusuf
A. Budget Transfers -- Approval of Transfer of Funds - $17,580.00 from 1100-2920-53010 (Engineering/Architectural Services) to 1100-2920-50000 (Regular Salaries) $14,000.00, 1100-2920-51010 (Employer Share IMRF) $1,200.00, 1100-2920-51030 (Employer Share Social Security) $1,030.00, 1100-2920-51050 (Flexible Benefit Earnings) $350.00 and 1100-2920-52100 (IT Equipment -Small Value) $1,000.00. This budget adjustment request is to cover the cost of employee salaries and benefits payments through FY17.
B. Budget Transfers -- Approval of Transfer of Funds- $33,650.00 From 1600-3000-53830 (Other Contractual Expenses) to 1600-3000-50010 (Overtime) $5,400.00, 1600-3000- 53000 (Auditing & Accounting Services) $720.00, 1600-3000-53050 (Lobbyist Services) $9,500.00, 1600-3000-53220 (Water & Sewer) $1,000.00, 1600-3000-53250 (Wired Communications Services) $13,000.00 and 1600-3000-53807 (Software Maintenance Agreements) $4,030.00. When the 2017 budget was proposed several items were estimated and these items came in at a higher amount than the anticipated budget. These adjustments were anticipated and the adjusted totals were used for creating the FY18 budget.
C. Budget Transfers -- Approval of Transfer of Funds- $820.00 From 1600-3000-53830 (Other Contractual Expenses) to 1600-3000-53260 (Wireless Communications Services) $820.00. Budget adjustment needed to pay final FY17 invoice.
8. Staff Reports
The motion was to combine and place on file.
RESULT: APPROVED [UNANIMOUS]
MOVER: David Brummel, Warrenville Mayor (6)
SECONDER: Janice Anderson, District 5
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Zay
ABSENT: Fichtner, Noonan, Pulice, Yusuf
A. Staff Reports -- DuPage County Stormwater Management November Currents E- Newsletter
B. Staff Reports -- Floodplain Mapping Update
C. Staff Reports -- Construction Progress Update – Flood Control Improvements at Graue Mill, Spring Creek Reservoir Gate Replacement Project, Liberty Park Drainage System Improvements Project
D. Staff Reports -- DuPage County Stormwater Management Upcoming Events
E. Staff Reports -- Water Quality Improvement Program Grant Reminder
F. Staff Reports -- COD Leadership Excellence and Development
9. Presentation
Member Yusuf arrived at 7:36 am.
A. Flood Forecasting & Inundation Mapping
Jessica Spurlock, Project Engineer, gave a presentation on Flood Forecasting & Inundation Mapping. Staff answered all questions posed by the Committee.
10. Action Items
A. Action Item -- Sawmill Creek Watershed Plan Public Comment Response Document
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Hart, District 3
SECONDER: Martin Tully, Downers Grove Mayor (3)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
B. Action Item -- Recommendation for the Approval of the Acceptance of the Sawmill Creek Watershed Plan
RESULT: ADOPTED [UNANIMOUS]
MOVER: Amy L Grant, District 4
SECONDER: Chester Pojack, Glendale Heights Trustee (6)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
C. SM-R-0004-18 RESOLUTION -- Intergovernmental Agreement Between the Village of Bloomingdale and the County of DuPage, Illinois for the Implementation of the National Pollutant Discharge Elimination System Program in the Salt Creek, East Branch DuPage River, And West Branch DuPage River Watersheds The motion was to combine and approve Agenda Items 10 C, D, E, F and G.
RESULT: APPROVED [UNANIMOUS]
MOVER: Martin Tully, Downers Grove Mayor (3)
SECONDER: Chester Pojack, Glendale Heights Trustee (6)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
D. SM-R-0005-18 RESOLUTION -- Intergovernmental Agreement Between the Village of Itasca and the County of DuPage, Illinois for the Implementation of the National Pollutant Discharge Elimination System Program in the Salt Creek Watershed
RESULT: APPROVED [UNANIMOUS]
MOVER: Martin Tully, Downers Grove Mayor (3)
SECONDER: Chester Pojack, Glendale Heights Trustee (6)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
E. SM-R-0006-18 RESOLUTION -- Intergovernmental Agreement Between the City of Warrenville and the County of DuPage, Illinois for the Implementation of the National Pollutant Discharge Elimination System Program in the West Branch DuPage River Watershed
RESULT: APPROVED [UNANIMOUS]
MOVER: Martin Tully, Downers Grove Mayor (3)
SECONDER: Chester Pojack, Glendale Heights Trustee (6)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
F. SM-R-0007-18 RESOLUTION -- Intergovernmental Agreement Between the Village Of Willowbrook and the County of DuPage, Illinois for the Implementation of the National Pollutant Discharge Elimination System Program in the Des Plaines River Watershed
RESULT: APPROVED [UNANIMOUS]
MOVER: Martin Tully, Downers Grove Mayor (3)
SECONDER: Chester Pojack, Glendale Heights Trustee (6)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
G. SM-R-0008-18 RESOLUTION -- Intergovernmental Agreement Between the Village of Woodridge and the County of DuPage, Illinois for the Implementation of the National Pollutant Discharge Elimination System Program in the East Branch DuPage River and Des Plaines River Watershed
RESULT: APPROVED [UNANIMOUS]
MOVER: Martin Tully, Downers Grove Mayor (3)
SECONDER: Chester Pojack, Glendale Heights Trustee (6)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
H. 2018-3 Recommendation for the approval of a contract purchase order to Horner & Shifrin, Inc., for Professional Engineering Services to Complete DuPage County Stormwater and Floodplain permit application reviews and inspections on an as needed basis, for Stormwater Management. This contract covers the period through November 30, 2018 for a total contract amount not to exceed $5,500.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
RESULT: APPROVED [UNANIMOUS]
MOVER: Janice Anderson, District 5
SECONDER: Kevin Coyne, Naperville Councilman (5)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
I. Action Item -- A motion by Committee to approve the FY2018 Strategic Initiatives implementation plan for Stormwater Management.
RESULT: APPROVED [UNANIMOUS]
MOVER: Janice Anderson, District 5
SECONDER: David Brummel, Warrenville Mayor (6)
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
11. Informational
A. DT-P-0445-17 Recommendation for the approval of a contract purchase order to Multi- Service Technology Solutions, Inc., d/b/a Red Wing Business Advantage Account to furnish safety shoes and work boots, as needed for the Division of Transportation, Public Works, Facilities Management, Stormwater and the Convalescent Center, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $53,000.00 (Division of Transportation $21,000.00, Public Works $15,000.00, Facilities Management $10,000.00, Stormwater $4,500.00, Convalescent Center $2,500.00); Per most qualified offer on Proposal 17-177-JM
The motion was to place on file.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chester Pojack, Glendale Heights Trustee (6)
SECONDER: Greg Hart, District 3
AYES: Pojack, Anderson, Brummel, Coyne, Grant, Hart, Tully, Yusuf, Zay
ABSENT: Fichtner, Noonan, Pulice
12. Old Business
SAO Conor McCarthy offered clarification on the County of DuPage's involvement regarding a flooding issue/Adjudication Case brought up in Public Comment at a previous County Board Meeting.
13. New Business
Member Anderson thanked Kaye McKeen for attending and presenting the SCARCE Program at a Rotary Club Meeting.
14. Executive Session
15. Adjournment
Motion by Member Tully, seconded by Member Hart to adjourn at 7:54 AM. On a voice vote all members present voted aye. Motion carried.
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