Dupage Policy Journal

Du Page County Technology Committee met Nov. 22.

Here is the agenda as provided by the Committee:

1. Call to order

2. Roll call

3. Chairman's remarks

4. Public comment

5. Approval of minutes

A. Technology Committee - Regular Meeting - Tuesday November 8th, 2016

6. Consent agenda

A. Consent Item -- Change Order to decrease and close Vendor Agreement 536-0001 SERV, issued to Verizon Wireless to provide wireless services including basic cellular voice, smartphones, wireless data and push-to-talk for Information Technology. 

7. Action items

A. Budget Transfers -- Budget adjustment of $932.00 from 1000-1110-53800 (Printing) to 1000-1110-52270 (Maintenance Supplies) to cover the cost of materials needed for the County Board Room Audio/Video upgrade, for Information Technology. 

B. Budget Transfers -- Budget adjustment of $214,000.00 from 1000-1160-54100-1110 (IT Equipment) to 1000-1160-52100-1110 (IT Equipment - Small Value) to cover the cost for network switches and computer equipment for various general fund departments, for Information Technology. 

C. Change Order -- TE-P-0590A-15 - Amendment to Resolution TE-P-0590-15, issued to CDWG, Inc., for the purchase of small value technology hardware, software, cables and accessories, for Information Technology, to increase the contract amount $6,650.00 to purchase equipment for the Office of Homeland Security and Emergency Management, resulting in a new contract total amount of $76,650.00, an increase of 9.5%. (1507-0001 SERV) 

D. TE-CO-0015-16 Amendment to Vendor Agreement 2037-0001 SERV, issued to Carahsoft Technology Corp., for the annual support and hosting for Agenda Meeting Management System and Civic Streaming, for Information Technology, to increase the encumbrance $3,380.00 in order to upgrade to high definition streaming, resulting in a new contract total amount of $27,140.00, an increase of 14.23%. 

E. TE-P-0358-16 Recommendation for the approval of a contract purchase order issued to Hewlett Packard Enterprise for the purchase of four (4) servers to be used for log management, for Information Technology, for a contract total amount of $46,419.76, per DuPage Ordinance (4-107) and 55 ILCS-1022/b, State of Illinois - WSCA/NASPO #MNNVP-134-IL-DC Cooperative Purchasing Agreement. 

F. TE-P-0359-16 Recommendation for the approval of a contract purchase order to CDWG, Inc., for the renewal of the Microsoft Enterprise Agreement, for Information Technology, for the period of December 1, 2016 through November 30, 2019, for a contract total of $2,234,355.96, per State of Illinois Contract #CMS6945110. 

G. TE-P-0360-16 Recommendation for the approval of a contract purchase order issued to CDWG, Inc., for the purchase of new network switches that support power over ethernet, for Information Technology, for a contract total of $89,549.88, per National Joint Powers Alliance (NJPA) Cooperative Purchasing Agreement #100614#CDW. 

H. TE-P-0361-16 Recommendation for the approval of a contract purchase order issued to CDWG, Inc., for the purchase of laptops, desktops, and other equipment for various general fund departments, for Information Technology, for a contract total of $123,507.32, per National IPA/TCPM Cooperative Purchasing Agreement #103733. 

8. Informational items

A. Change Order -- Amendment to Service Agreement 1522-0001 SERV issued to Verizon Wireless to furnish cell phone and wireless services for the Circuit Court Clerk, to increase the contract $7,000.00, resulting in a new contract total amount not to exceed $22,600.00, an increase of 44.87%. 

B. ED-P-0351-16 Recommendation for the approval of a contract purchase order to CDW-G for the purchase of Microsoft 365 Software and support to bring Microsoft Office to a current level following suit with DuPage County and the State of Illinois for the period of December 1, 2016 to November 30, 2019, for a contract total not to exceed $33,336.00. per National IPA cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act”. 

C. HHS-P-0349-16 Recommendation for the approval of a contract purchase order to CDWG, for computer, hardware, peripherals, software and licensing for the DuPage Convalescent Center, for a contract total not to exceed $45,060.00, per National IPA contract #130733. 

 D. JPS-P-0343-16 Recommendation for the approval for the renewal of a contract purchase order to Integrated Solutions Consulting, to provide CEMP Maintenance, Licensing, and Technical Upgrades. This contract covers the period of December 1, 2016 through November 30, 2017 for the Office of Homeland Security Emergency Management for a contract total amount not to exceed $26,000.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. 

E. 2016-345 Recommendation for the approval of a contract purchase order to PCM Business Direct for the purchase of Polycom Systems for use in the Juvenile Detention hearings for the 18th Judicial Circuit Court, for a contract total not to exceed $12,312.42, per National IPA Technology Solutions. 

9. Discussion

A. 2016 Strategic Plan Update 

B. ERP Update 

10. Old business

11. New business

12. Adjournment