Westmont Village Board met Nov. 10.
Here is the agenda as provided by the Board:
1. Call To Order
2. Roll Call
3. Pledge Of Allegiance
4. Open Forum
Participants are advised that the Open Forum procedure is a privilege and should not be abused. Upon completing an Open Forum request form and submitting it to the Village Clerk before the commencement of the meeting, participants will be recognized and given a chance to speak. The time limit to speak is 3 minutes. If deemed necessary by the Village Board, the matter may be referred to Village Staff or may be placed on a future agenda for Board consideration. All participants are expected to exercise common courtesy and follow any rules of order established or announced by the Village Board and/or Mayor. Candidates for local public office may not use this forum for campaign purposes.
5. Reports
a. Board Reports
Mayor
Clerk
Attorney
Manager
Trustees
Background Of Subject Matter
Type - Discussion Only
6. Items To Be Removed From Consent Agenda
7. Consent Agenda (Omnibus Vote)
a. Village Board Minutes
i. Board Meeting Minutes
Board to consider approving the minutes of the Village Board Meeting held October 27, 2016.
Background Of Subject Matter
Required parliamentary procedure
Type
Motion
Documents:
2016-10-27 VILLAGE BOARD MEETING MINUTES.PDF
b. Finance Ordinance
i. Finance Ordinance #14
Total to be announced at the meeting.
Background Of Subject Matter
Type - Motion
c. Purchase Orders
i. PO 11040354
TKB Associates $28,800.00
Background Of Subject Matter
Document management software to archive records related to dispatch consolidation. It will also replace an existing limited document management software, and is designed to be able to integrate with future finance and other systems.
Type
Purchase Order
Budgeted
No
Budgeted Explanation
This is not included in the current budget, but is necessary for the dispatch consolidation, and was included in our long-term road map.
Documents:
PO 11040354.PDF
ii.
PO 11040268
Public Safety Direct $32,000.00
Background Of Subject Matter
Police vehicle change overs
Type
Purchase Order
Budgeted
Yes
Documents:
PO 11040268.PDF
iii.
PO 11040298
Preon Power $43,978.00
Background Of Subject Matter
Replace 20-year-old uninterruptible power supply (UPS) for servers at police station
Type
Purchase Order
Budgeted
Yes
Documents:
PO 11040298.PDF
iv.
PO 11040325
Compass Minerals America Inc $110,000
Background Of Subject Matter
Bulk Road Salt
Type
Purchase Order
Budgeted
Yes
Documents:
PO 11040325.PDF
v.
PO 11040284
Christopher B Burke Engineering West Ltd $114,000.00
Background Of Subject Matter
North Warwick Stormwater Project Phase II Engineering
Type
Purchase Order
Budgeted
Other
Budgeted Explanation
Not specifically identified in the budget, but funds available.
Documents:
PO 11040284.PDF
vi.
Total Of Purchase Orders
$328,778.00
Background Of Subject Matter
*
Type
Purchase Order
d.
Total Of Purchase Orders And Finance Ordinance #14
Total to be announced at the meeting.
Background Of Subject Matter
*
Type
Motion
e.
World Pancreatic Cancer Day Proclamation
Board to approve a proclamation declaring November 17, 2016 as World Pancreatic Cancer Day.
Background Of Subject Matter
*
Type
Proclamation
Documents:
WORLD 2016 PANCREATIC CANCER DAY PROCLAMATION.PDF
f.
Community Events
i.
2016 Holly Days 5K & Parade
Board to consider an ordinance approving the following requests for the Westmont 2016 Holly Days celebration on November 26, 2016:
Permit amplified sound in the downtown business district from 8:30am-8pm.
Close the first block of West Quincy Street from 2p.m. to 9p.m. and Cass Avenue from Traube to 55th Street from 4:45 p.m. to 7:00 p.m. for the Frosty and Friends Night Parade and Tree Lighting Ceremony.
Close off sections of several streets between Burlington Avenue and Traube, west of Cass Avenue from 8 a.m. to 10:30 a.m. for the Holly Days 5K Family Run/Walk.
Background Of Subject Matter
Westmont Holly Days 2016 marks the 22nd Anniversary of this Winter Festival. All requests are from the Holly Days Committee, of which the Village of Westmont is a full partner.
Additional Background
All requests are the same as previous years, with slight adjustments to the times requested and the schedule of events.
Recommendation
Staff recommends approval.
Type
Ordinance
8.
Unfinished Business
9.
New Business
a.
Resolution Supporting The Richmond Education Gardens And Apiary
Board to consider a resolution supporting the Richmond Education Gardens and Apiary.
Background Of Subject Matter
*
Type
Resolution
Documents:
Richmond Garden Resolution - 2016.pdf
b.
Amended License Agreement For Wide Open West
Board to consider an ordinance approving an Amended License Agreement with Wide Open West Illinois, LLC for the use of Village rights-of-way.
Background Of Subject Matter
Wide Open West (WOW) is a party to a license agreement which allowed WOW to install cable lines within Village rights-of-way(ROW). This amended license agreement will allow for administrative approval of future work in the ROW by WOW.
Additional Background
This will streamline the approval process for ROW work. The Village Board will no longer need to approve individual amendments for each new project. The amended agreement will set a fixed license fee.
Recommendation
Approve
Type
Ordinance
Documents:
2016 Wow amended license agreement. pdf
c.
Engineering Agreement - North Warwick 400blk Stormwater Management Project
Board to consider an ordinance authorizing an engineering agreement with Christopher B. Burke Engineering for Design (Phase 1 & 2) Engineering Services for the North Warwick (400 block) Stormwater Management Project.
Background Of Subject Matter
We are seeking engineering services to design a detention facility on North Warwick (400 block) at the newly acquired properties (412 414 415 416 and 417 N. Warwick). Request to approve the sum of $114,000 for Phase 1 and 2 Design Engineering Services.
Additional Background
CBBEL prepared the Village's Stormwater Master Plan in 2010 and also provided a more detailed study of this neighborhood outlining possible stormwater facilities in 2012. This project is in line with their recommendation.
Recommendation
Staff recommends approving the proposal in the amount of $114,000 for Engineering Design Ph1 and Ph2 Services.
Type
Ordinance
Documents:
CBBEL Warwick PH2 Engineering agreement 11012016 revised.pdf
d.
Proposed Aggregate Property Tax Levy
Board to consider a motion determining the proposed aggregate tax levy.
Background Of Subject Matter
As discussed at the 10/13 Finance Committee, the Tax Cap law allows revenues to increase by CPI (0.7%) & new growth, which we expect to capture by levying a 4.72% increase.The proposed aggregate levy is $8,546,431.
Type
Motion
Budgeted
Other
Budgeted Explanation
This will be part of determining the budget for FY 2017-18
Documents:
2016 Levy Ptell - Aggregate summary.pdf
e.
2015-16 Comprehensive Annual Financial Report
Board to consider an ordinance accepting the FY 2015-16 Comprehensive Annual Financial Report (CAFR).
Background Of Subject Matter
The CAFR for FY 2015-16 is ready for acceptance by the Board. This report for the Fiscal Year May 1, 2015 through April 30, 2016, is prepared in accordance with Generally Accepted Accounting Principles.
Type
Ordinance
Budgeted
Yes
Documents:
2016 04 30 Village of Westmont audit.pdf
f.
95th Anniversary Celebration
Board to honor the incorporation date of the Village of Westmont.
Background Of Subject Matter
Westmont was incorporated on November 10, 1921.
Type
Discussion Only
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn
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