Dupage Policy Journal

DuPage County Public Works Committee met June 3

Here are the minutes provided by the committee:

1. CALL TO ORDER 

9:00 AM meeting was called to order by Chair Childress at 9:00 AM.  

2. ROLL CALL 

Other Board Members present: Member Yeena Yoo, Member Sheila Rutledge, and Member  Saba Haider 

PRESENT Childress, DeSart, Galassi, Garcia, and Zay 

ABSENT Ozog 

3. CHAIRMAN'S REMARKS - CHAIR CHILDRESS 

No remarks were offered. 

4. PUBLIC COMMENT 

No public comments were offered. 

5. APPROVAL OF MINUTES 

5.A. 25-1392 

Public Works Committee Meeting Minutes - Regular Meeting - Tuesday, May 20, 2025 

RESULT: APPROVED 

MOVER: Dawn DeSart 

SECONDER: Paula Garcia 

6. CONSENT ITEMS 

6.A. 25-1393 

PW - Sheffield Safety & Loss Control, LLC - This contract is extending to June 24, 2025 to maintain a safety program manager in the instance a situation occurs, with no change in contract total. 

RESULT: APPROVED 

MOVER: Jim Zay 

SECONDER: Paula Garcia 

7. CLAIMS REPORT 

7.A. 25-1394 

Payment of Claims - Public Works and Facilities Management 

RESULT: APPROVED 

MOVER: Paula Garcia 

SECONDER: Kari Galassi 

8. BID AWARD 

8.A. PW-P-0014-25 

Recommendation for the approval of a contract to Nationwide Haul LLC, for one (1) stainless steel tanker trailer, for Public Works, for the period of June 10, 2025 to November 30, 2025, for a total contract amount not to exceed $94,143; per lowest responsible bid #25-059-PW. 

RESULT: APPROVED AND SENT TO FINANCE 

MOVER: Jim Zay 

SECONDER: Paula Garcia 

9. BID RENEWAL 

9.A. FM-P-0027-25 

Recommendation for the approval of a contract to Ashland Door Solutions LLC, to provide door maintenance, door sales, and installation as needed for County facilities, for Facilities Management, for the period of July 19, 2025 through July 18, 2026, for a  contract total amount not to exceed $45,000; per renewal option under bid award #23-080-FM. Second of three options to renew. 

RESULT: APPROVED AND SENT TO FINANCE 

MOVER: Paula Garcia 

SECONDER: Kari Galassi 

9.B. 25-1396 

Recommendation for the approval of a contract to Ashland Lock & Security Solutions, to provide lock smith services, maintenance, and installation as needed for County facilities, for Facilities Management, for the period of July 19, 2025 through July 18, 2026, for a contract total amount not to exceed $25,000; per renewal option under bid award #23-079-FM. Second of three options to renew 

RESULT: APPROVED 

MOVER: Jim Zay 

SECONDER: Kari Galassi 

10. PUBLIC UTILITY 

10.A. 25-1397 

Recommendation for the approval of a contract to the City of Wheaton, to provide fire alarm monitoring services for the County campus, for Facilities Management, for the  period of July 1, 2025 through June 30, 2026, for a contract total amount not to exceed  $21,420. Per 55 ILCS 5/5-1022 (c) not suitable for competitive bids. (Public Utility) 

RESULT: APPROVED 

MOVER: Jim Zay 

SECONDER: Kari Galassi 

11. OTHER PROFESSIONAL SERVICES 

11.A. FM-P-0028-25 

Recommendation to award a contract to Carbon Solutions Group SREC, LLC for  participation in the Illinois Shines Adjustable Block Grant Program, which provides  payments in exchange of Renewable Energy Credits (RECS), for approximately $177,494.56, for the period of June 10, 2025 through November 30, 2041, selected through Other Professional Services under bid award #22-118-FM. (Revenue paid to County) 

RESULT: APPROVED AND SENT TO FINANCE 

MOVER: Paula Garcia 

SECONDER: Kari Galassi 

12. SOLE SOURCE 

12.A. TE-P-0008-25 

Recommendation for the approval of a contract to Accela, Inc., for annual subscription service for Accela Velosimo Connect Enterprise for Bluebeam and Citizen Access and Civic Platform for Building & Zoning, Public Works, Stormwater, and Transportation, for the period of June 23, 2025 through June 22, 2029, for a contract total amount not to exceed $1,144,575.00. Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - Proprietary Software Maintenance and Support) 

Member Garcia made a motion to approve TE-P-0008-25 and Member DeSart seconded. All ayes, motion carried.  

13. PRESENTATIONS 

13.A. 2025 Audit Presentation 

Director of Public Works Nick Kottmeyer provided an overview and the highlights of the 2025 Public Works Audit. Joe Lightcap with Baker Tilly presented the outcome of the 2025 Audit to  the committee and provided an overview of the reports, which were sent to committee members via email before the meeting. Mr. Lightcap answered questions from committee members.  

The 2025 Public Works audit has been received and placed on file.  

13.B. Public Works and Facilities Management Capital Project Overviews 

Deputy Director of Public Works Sean Reese and Director of Facilities Management Tim  Harbaugh presented a PowerPoint of all of the current projects in both Public Works and Facilities Management with a brief description of each. Mr. Reese and Mr. Harbaugh took  questions from committee members.  

14. OLD BUSINESS 

Member DeSart requested clarification on item 6.A., the contract extension with Sheffield Safety  & Loss Control. Director Kottmeyer answered her questions. Member DeSart also requested a  Heritage Gallery update.  

15. NEW BUSINESS 

No new business was discussed. 

16. ADJOURNMENT 

Without objection, this meeting has been adjourned.  

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