Dupage Policy Journal

City of Naperville City Council met Dec. 3

Here are the minutes provided by the council:

A. CALL TO ORDER:

B. ROLL CALL:

Present: 7 - Mayor Scott Wehrli

Councilwoman Jennifer Bruzan Taylor

Councilman Ian Holzhauer

Councilwoman Allison Longenbaugh

Councilman Josh McBroom

Councilman Benjamin White

Councilman Nathan Wilson

Absent: 2 - Councilman Patrick Kelly

Councilman Paul Leong

C. CLOSED SESSION - 6:00 p.m.

A motion was made by Councilman White, seconded by Councilman Holzhauer, to recess to Closed Session to discuss [5 ILCS 120/2(c)(21)] Approval of Minutes and [5 ILCS 120/2(c)(11)] Litigation. The motion carried by the following vote:

Aye: 7 - Wehrli, Bruzan Taylor, Holzhauer, Longenbaugh, McBroom, White, and Wilson

Absent: 2 - Kelly, and Leong

OPEN SESSION - 7:00 p.m.

D. ROLL CALL:

Present: 8 - Mayor Scott Wehrli

Councilwoman Jennifer Bruzan Taylor

Councilman Ian Holzhauer

Councilman Patrick Kelly

Councilwoman Allison Longenbaugh

Councilman Josh McBroom

Councilman Benjamin White

Councilman Nathan Wilson

Absent: 1 - Councilman Paul Leong

Also Present

City Manager, Doug Krieger; Deputy City Manager, Pam Gallahue; City Attorney, Mike DiSanto; City Clerk, Dawn Portner; Assistant to the City Manager, Marcie Schatz; Deputy Fire Chief Phil Giannattasio; Police Chief, Jason Arres; Director of Finance, Raymond Munch; Director of IT, Jacqueline Nguyen; Director of TED, Bill Novack; Deputy Director of TED, Allison Laff; Budget and Administrative Manager, Christine Schwartzhoff; Director of Public Utilities - Electric, Brian Groth; Director of Public Utilities - Water, Darrell Blenniss; Director of Community Services, Melanie Marcordes; Director of Human Resources, Blaine Wing.

Daily Herald, Naperville Sun, NCTV-17

E. PLEDGE TO THE FLAG:

The pledge was given.

F. AWARDS AND RECOGNITIONS:

G. PUBLIC FORUM:

SPEAKER

Marilyn Schweitzer (Naperville) discussed the removal of the State grocery tax that will take affect in 2026 and suggested how the City can recover the $6 million dollars it will lose each year. The City should review different ways to reduce expenses before it begins staff layoffs. The City should review the funding received by the Naperville Library, Naper Settlement, Downtown Naperville Alliance, Naperville Development Partnership, NCTV17 and SECA. Several of these organizations are nonprofits that should be receiving funding from other sources. Adjusting to the loss of the grocery tax will be difficult, but it should not be taken out on the staff, while other expenses go unscrutinized.

Council inquired about the final leaf pick up for the season and how the loss of the grocery tax is an opportunity to review all of the City's expenses before a new source of revenue is discussed. Schwartzhoff stated the leaf collection is complete, all vehicles have been converted for winter operations, residents can still bag their leafs without stickers to be picked up on regular garbage pick up days until December 11, 2024.

H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE CONSENT AGENDA:

A motion was made by Councilman White, seconded by Councilman Kelly, to use the Omnibus method to approve the Consent Agenda. The motion carried by a voice vote.

I. CONSENT AGENDA:

A motion was made by Councilman White, seconded by Councilman Kelly, to approve the Consent Agenda removing I1 and I19. The motion carried by the following vote:

Aye: 8 - Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson

Absent: 1 - Leong

1. Approve the regular City Council meeting minutes of November 19, 2024

Council discussed the appropriateness of what level of detail should be included in the minutes, the minutes are intended to be a summary of the meeting discussion, and the meetings are televised, streamed live and available on demand which allows residents and other interested parties the means to hear the full discussion of items of interest.

A motion was made by Councilwoman Longenbaugh, seconded by Councilman Holzhauer to amend the minutes to include the following statement: Councilman Kelly requested to make a motion in substitution and was not recognized by the Chair. The motion failed by the following vote:

Aye: 4 - Holzhauer, Kelly, Longenbaugh, and White

Nay: 4 - Wehrli, Bruzan Taylor, McBroom, and Wilson

Absent: 1 - Leong

A motion was made by Councilman White, seconded by Councilman Kelly, to approve the regular City Council meeting minutes of November 19, 2024. The motion passed by the following vote:

Aye: 6 - Wehrli, Bruzan Taylor, Kelly, Longenbaugh, McBroom, and Wilson

Nay: 2 - Holzhauer, and White

Absent: 1 - Leong

2. Approve the City Council meeting schedule for December 2024 and January-February 2025

Council approved.

3. Approve appointments to the Advisory Commission on Disabilities, Financial Advisory Board, Public Utility Advisory Board, Riverwalk Commission and Sister Cities Commission

Council approved.

4. Approve the award of Cooperative Procurement 24-295, Streetlight Maintenance and LED Streetlight Materials, to Graybar, Inc. and Wesco Distribution for an amount not to exceed $625,000

Council approved.

5. Approve the award of Cooperative Procurement 24-272, Hydro Excavator Replacement - Unit 733, to Vac-Con for an amount not to exceed $631,219.33

Council approved.

6. Approve the award of Sole Source Procurement 24-259, Cityworks Customization Support and Maintenance, to Power Engineers, Inc. for an amount not to exceed $195,536 and for a three-year term

Council approved.

7. Approve the award of Sole Source Procurement 24-296, Smartworks Renewal, to Harris Computer Systems for an amount not to exceed $129,420.46 and for a one-year term

Council approved.

8. Approve the award of Bid 24-211, 2025 Lead Water Service Replacement Program, to Trine Construction Corporation for an amount not to exceed $800,000 plus a 3% contingency

Council approved.

9. Approve the award of Bid 24-123, Molded Rubber and Cold Shrink Products, to MVA Power, Inc., Universal Utility Supply Co., Wesco-Anixter and Wesco Distribution, Inc. for an amount not to exceed $265,000 and for a one-year term

Council approved.

10. Approve the award of Option Year #3 to Bid 21-394, Electrician Services, to Volt Electric, Inc. for an amount not to exceed $115,000

Council approved.

11. Approve the award of Option Year #3 to Contract 21-382, Parkway Tree Trimming Services, to NJ Ryan Tree & Landscape and Steve Piper and Sons, Inc. for an amount not to exceed $500,000 and for a one-year term

Council approved.

12. Approve the award of Option Year #3 to Contract 22-038, Tree Planting Services, to The Fields on Caton Farm, Inc. for an amount not to exceed $500,000

Council approved.

13. Approve the award of Option Year #2 to Contract 22-049, Fire and Security Alarm, Fire Suppression and Extinguisher Maintenance Services, to Fox Valley Fire and Safety Company, Inc. for an amount not to exceed $110,000 (Item 1 of 2)

Council approved.

14. Approve the award of Change Order #1 to Option Year #1 of Contract 22-049, Fire and Security Alarm, Fire Suppression and Extinguisher Maintenance Services, to Fox Valley Fire and Safety Company, Inc. for an amount not to exceed $50,000 and a total award of $145,000 (Item 2 of 2)

Council approved.

15. Approve the award of Change Order #2 to Contract 23-077, South Operation Center Pump 1, 4 and 5 Replacement, to Helm Mechanical for an additional 150 days

Council approved.

16. Approve the award of Change Order #3 to Contract 14-098, Harris Radio System Maintenance Agreement, to L3 Harris Corporation for an amount not to exceed $578,885, a total award of $6,063,025.22, and for an additional one year

Council approved.

17. Approve the award of Bid 24-160, On-Call Cable and Wiring Services, to Advanced Data Technologies for an amount not to exceed $180,000 and for a three-year term

Council approved.

18. Approve the award of Bid 24-240, Tree Removal and Stump Grinding, to D Ryan Tree and Landscape Service LLC and Steve Piper and Sons, Inc. for an amount not to exceed $175,000 and for a one-year term

Council approved.

19. Waive the applicable provisions of the Naperville Procurement Code and award Procurement 24-113, Health Screening Services, to Endeavor Health Services for an amount not to exceed $787,000 for a three-year term (requires 6 positive votes)

Council inquired if the City has explored other vendors who provide health services, the last time the services went out for bid and what would happen to the current health services if the motion failed.

Wing stated the last time the City went out for bid on these types of health services was in 2016. The City explored the market for employer health services through RFPs and Edward Elmhurst Health Services (now known as Endeavor Health) was the only respondent. Endeavor Health provides services with multiple locations and flexible hours, including weekends. Endeavor Health is able to deliver all the City’s required services, has a secure, centralized communication, and has prior experience specific to City services and City requirements.

Krieger stated if the motion failed the City would work with the current provider to seek a short term extension to allow staff time to work through the RFP process. A change order may also be needed approving a six month extension of the health service plan.

A motion was made by Councilman White, seconded by Councilman Kelly, to waive the applicable provisions of the Naperville Procurement Code and award Procurement 24-113, Health Screening Services, to Endeavor Health Services for an amount not to exceed $787,000 for a three-year term. The motion failed by the following vote:

Aye: 4 - Holzhauer, Kelly, Longenbaugh, and White

Nay: 4 - Wehrli, Bruzan Taylor, McBroom, and Wilson

Absent: 1 - Leong

20. Pass the ordinance granting a six-month extension to the temporary use and OAA granted through Ordinance 17-059 and extended through Ordinance 21-038 for the property located at 433-435 Spring Avenue

ORD 24-125

Council passed.

J. PUBLIC HEARINGS:

1. Conduct the public hearing for the 2025 Annual Budget (Item 1 of 2)

Mayor Wehrli opened the Public Hearing at 7:35 p.m.

A motion was made by Councilman White, seconded by Councilman Kelly, to close the public hearing for the 2025 Annual Budget at 7:36 p.m. The motion carried by a voice vote.

2. Pass the ordinance adopting the 2025 Annual Budget in the amount of $641,148,599 (Item 2 of 2)

ORD 24-126

A motion was made by Councilman White, seconded by Councilman Kelly, to pass the ordinance adopting the 2025 Annual Budget in the amount of $641,148,599. The carried by the following vote:

Aye: 7 - Wehrli, Bruzan Taylor, Kelly, Longenbaugh, McBroom, White, and Wilson

Nay: 1 - Holzhauer

Absent: 1 - Leong

K. OLD BUSINESS:

L. ORDINANCES AND RESOLUTIONS:

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

1. Approve the award of Option Year #1 to Contract 23-152, Underground Distribution, Directional Boring and Services, to Meade Electric Company, Inc. and Electric Conduit Construction, for an amount not to exceed $8,008,477.10

A motion was made by Councilman White, seconded by Councilman Kelly, to approve the award of Option Year #1 to Contract 23-152, Underground Distribution, Directional Boring and Services, to Meade Electric Company, Inc. and Electric Conduit Construction, for an amount not to exceed $8,008,477.10.

The motion carried by the following vote:

Aye: 8 - Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson

Absent: 1 - Leong

2. Approve the award of Bid 24-209, 2025 Saybrook Phase II Water Main Improvements, to Miller Pipeline LLC for an amount not to exceed $3,583,595.97 plus a 3% contingency

A motion was made by Councilman White, seconded by Councilman Kelly, to approve the award of Bid 24-209, 2025 Saybrook Phase II Water Main Improvements, to Miller Pipeline LLC for an amount not to exceed $3,583,595.97 plus a 3% contingency. The motion carried by the following vote:

Aye: 8 - Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson

Absent: 1 - Leong

3. Approve the award of Bid 24-210, Royal Oaks Water Main Improvements, to Bluewater Construction LLC for an amount not to exceed $1,495,000 plus a 3% contingency

A motion was made by Councilman White, seconded by Councilman Kelly, to approve the award of Bid 24-210, Royal Oaks Water Main Improvements, to Bluewater Construction LLC for an amount not to exceed $1,495,000 plus a 3% contingency. The motion carried by the following vote:

Aye: 8 - Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson

Absent: 1 - Leong

4. Approve the award of Bid 24-227, Eagle Street Gateway and Accessibility Improvements Project, to Baumgartner Construction, Inc. for an amount not to exceed $3,516,001.27 plus a 3% contingency

A motion was made by Councilman White, seconded by Councilman Kelly, to approve the award of Bid 24-227, Eagle Street Gateway and Accessibility Improvements Project, to Baumgartner Construction, Inc. for an amount not to exceed $3,516,001.27 plus a 3% contingency. The motion carried by the following vote:

Aye: 8 - Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson

Absent: 1 - Leong

N. PETITIONS AND COMMUNICATIONS:

O. REPORTS AND RECOMMENDATIONS:

P. NEW BUSINESS:

No New Business.

Q. ADJOURNMENT:

A motion was made by Councilman White, seconded by Councilman Kelly, to adjourn the Regular City Council Meeting of December 3, 2024 at 7:41 p.m. The motion carried by a voice vote.

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